The rule does not apply to any item of deduction to the extent that the item is allocable to a portion of the dwelling unit which is exclusively used on a regular basis in one of the following ways: (1) as the principal place of business for your trade or business, (2) as a place of business that you use for meeting patients, clients, or customers, or (3) in the case of a separate structure which is not attached to the dwelling unit, in connection with your trade or business.

Note that for taxable years beginning after December 31, 1998, if there is no other fixed location of a business where the taxpayer conducts substantial administrative or management activities, the taxpayer may be entitled to deductions with respect to the use of a dwelling used by the taxpayer for administrative or management activities for such business.

The application of the principal place of business exception becomes complicated in cases where the business is conducted at more than one location. In such a case, a comparison of the locations must be undertaken to determine which location is the "most important, consequential, or influential," and hence, the principal place of business. This inquiry is essentially a facts-and-circumstances inquiry which is guided by two primary considerations: (i) the relative importance of the activities performed at each business location; and (ii) the time spent at each location.

In determining whether the office in your home is your principal place of business, the "relative importance" test is applied first. The "relative importance" test compares the activities performed at each business location. If this test provides no definitive answer, the "time" test is then applied. The "time" test looks at the amount of time spent on business at home with the time spent on business at other locations.

This exception exists to the extent an item is allocable to a portion of a dwelling unit used exclusively and on a regular basis as a place of business in which customers meet or deal with you in the normal course of your business. The meetings must be substantial and integral to the conduct of your business. The customers must be physically on the premises; phone calls are not enough.

There are, however, limitations on the amounts you can deduct each year. Your deduction cannot exceed the gross income derived from the business use of the dwelling less deductions allocable to the business portion of the unit whether or not it was used in a business (taxes and interest) and deductions allocable to the business but not allocable to the qualifying business use of the unit itself (e.g., expenses for supplies and compensation). Also, the business deductions are allowable in the following order: (1) deductions allocable to the business use without regard to whether the unit is used for business (interest and taxes), (2) deductions allocable to the business but not allocable to the business use of the unit, and (3) deductions allocable to the business in which the qualifying business use occurs which are allocable to the use of the unit (depreciation, utilities, etc.). For example, if you earned $45,000 from the qualifying business use of the home and you had expenses of $10,000 (representing the business percentage of mortgage interest and taxes), $20,000 (salary expenses), and $20,000 (depreciation and utilities expenses), only $45,000 is deductible this year. The remaining $5,000 (from the deductions allocable to the use of the home itself) is carried over to the next year (subject to next year's income limitation).

Also, the expenses allocable to the portion of the unit used for business purposes may be determined by any reasonable method under the circumstances. The allocation can be made according to the number of rooms or by square footage, for example.

I trust this letter has adequately explained for you the rules regarding home office deductions. If you have any questions, please feel free to call me.

The specific rules relating to the length of time such books and records must be kept are quite detailed. However, I recommend the following document retention periods as general guidelines. In some cases, the retention period recommended may be for nontax reasons--for example, real estate records should be kept forever for environmental liability exposure reasons.

While these are general guidelines, I recommend that you consult with me regarding your specific circumstances.

Prior to destroying any records I also recommend that you consult with your attorney. Your attorney may recommend that certain records be retained for a longer period of time either because of future possible liability or because currently you have a need to retain the records for legal reasons.

I recommend that you retain the following records forever:

·Copies of tax returns as filed ·Tax and legal correspondence ·Tax notices received ·Tax audit closing agreements ·Audit reports ·General ledger and journals ·Financial statements ·Contracts and leases ·Business purchase agreements ·Partnership agreements ·Real estate records ·Corporate stock records and minutes

The following records I recommend you retain six years after the later of the tax return due date or filing date:

·Bank statements and deposit slips ·Sales records and journals ·Other records relating to revenue ·Employee expenses reports and records relating to travel and entertainment expenses ·Canceled checks

The following records I recommend you retain three years after the later of the tax return due date or filing date:

·Paid vendor invoices ·Employee payroll expense records ·Inventory records (longer if you use LIFO)

Records on items written off or deducted over several years are required to be retained for a longer period of time. I recommend you retain these records over the life of the asset plus three years.

·Depreciation schedules ·Invoices or records to determine the cost basis of an asset ·Other capital asset records

For any other records not listed above, I recommend three years after the later of the tax return due date or filing date.

All records related to a tax return should be kept for at least six years if there is any concern the IRS could show a significant understatement of gross income on the return.

The above rules are for income tax records. Exempt organizations and private foundations each have other special requirements for record retention.

Estate tax returns, gift tax returns and payroll tax returns each also have different record retention requirements.

The reasons for the retention of tax records are not only to protect yourself if you should be audited by a taxing agency. As an example: Beginning about 1975 both on the federal returns and the State of California returns you were allowed a deduction for an Individual Retirement Account (IRA). For many years, however, they did not have the same rules to determine what was allowed as a deduction.

When you begin taking the money out of the IRAs, you will be taxed on the total amount withdrawn. For State of California purposes, money you put into the IRA for which you did not receive an IRA deduction may be withdrawn without having to pay income taxes to California. In order to know what amount you can receive tax-free for California purposes, you will need both the federal and California returns for any year you put money into you IRA.

If you should become partner in a partnership or an owner in a small corporation, you may wish to retain records about that partnership/corporation even after you leave that organization. Even though that organization has a requirement to retain these records, you may wish to retain copies of key documents for your tax records.

As you probably know, California CPA's are governed by a variety of rules set by State Accountancy Laws, the American Institute of Certified Public Accountants, and the California Society of Certified Public Accountants. These rules make it unethical for us to disclose any information about you to anyone without your permission. We follow these ethical rules without exception.

Now, the Federal Trade Commission (FTC) has recently issued regulations intended to provide consumers of financial services with a notice from "financial service firms" about Privacy policies. These FTC regulations were written for banks, stock brokerage firms and insurance companies. However, the new regulations include any company that does tax planning, financial planning or tax return preparation (that would include CPA's, attorneys, other financial planners, etc.)

Therefore we are providing you with the following information required by the new FTC regulations:

In the course of our working with you, we collect "nonpublic personal information" about you. Nonpublic personal information is defined in the regulations to include any information, excluding publicly available information, which we collect from you in connection with any professional services we perform for you.

We collect this nonpublic personal information in the following ways, depending on the service you asked us to provide:

· Directly from you during our meetings and phone calls, etc.; · From applications or forms you complete, or from forms we complete on your behalf; and · From your transactions with us, or our affiliates, or others.

It is our policy to never disclose this nonpublic personal information about you to anyone, except:

· To persons whom we employ or contract with; or · To other professionals whom you employ (such as attorneys, financial advisors, insurance agents, accountants, investment advisors, etc.); or · As required by law; or · When you specifically instruct us to disclose your personal information.

We also maintain physical, electronic and procedural safeguards to guard your nonpublic personal information (or any other information) so as to ensure our clients that their privacy is a major part of the firm’s commitment to provide the finest service possible.

The new FTC regulations also provide that this notice must include a provision for you to request that we not release your nonpublic personal information to anyone. While this provision is not necessary (because we do not disclose your nonpublic personal information except as described above), in the interests of satisfying the FTC regulations, you are herewith notified that you may ask us not to disclose your nonpublic personal information to anyone.

Finally, we don't believe that this new Federal rule places any higher burden on us than our own ethical rules always have. As we see it, the only difference the new FTC rule makes is that now we have to give you an annual written notice about our Privacy Policy.

Please call us should you have any questions about this letter.

Very truly yours,

David Allen Duner, Certified Public Accountant

The IRS has released much-anticipated temporary and proposed regulations on the capitalization of costs incurred for tangible property. They impact how virtually any business writes off costs that repair, maintain, improve or replace any tangible property used in the business, from office furniture to roof repairs to photocopy maintenance and everything in between. They apply immediately, to tax years beginning on or after January 1, 2012.

These so-called “repair regulations” are broad and comprehensive. They apply not only to repairs, but to the capitalization of amounts paid to acquire, produce or improve tangible property. They are intended to clarify and expand existing regulations, set out some bright-line tests, and provide some safe harbors for deducting payments.

The regulations are an ambitious effort to address capitalization of specific expenses associated with tangible property. The regulations affect manufacturers, wholesalers, distributors, and retailers—everyone who uses tangible property, whether the property is owned or leased. The rules provide a more defined framework for determining capital expenditures.

Most taxpayers will have to make changes to their method of accounting to comply with the temporary regulations and will need to file Form 3115. Taxpayers who filed for a change of accounting method following the issuance of the 2008 proposed regulations will probably have to change their accounting method again.

The IRS has promised to issue two revenue procedures that will provide transition rules for taxpayers changing their method of accounting, including the granting of automatic consent to make the change. The regulations require taxpayers to make a Code Sec. 481(a) adjustment; this means that taxpayers will have to apply the regulations to costs incurred both prior to and after the effective date of the regulations.

The new regulations provide rules for materials and supplies that can be deducted, rather than capitalized. The rules provide several methods of accounting for rotable and temporary spare parts, and allow taxpayers to apply a de minimis rule so that they can deduct materials and supplies when they are purchased, not when they are consumed.

Costs to acquire, produce or improve tangible property must be capitalized. The regulations address moving and reinstallation costs, work performed prior to placing property into service, and transaction costs. Generally, costs of simply removing property can be deducted, but costs of moving and then reinstalling property may have to be capitalized.

To determine whether a cost incurred for property is an improvement, it is necessary to determine the unit of property. Generally, the larger the unit of property, the easier it is to deduct expenses, rather than have to capitalize them. The regulations provide detailed rules for determining the unit of property for buildings and for non-building tangible property. For buildings, the IRS identified eight component systems as separate units of property, requiring more costs to be capitalized. However, the new rules also provide for deducting the costs of property taken out of service, by treating the retirement as a disposition.

The new regulations require virtually every business to review how repairs, maintenance, improvements and replacements are handled for tax purposes, with both mandatory and optional adjustments made to past treatment as appropriate.

Please feel free to call this office for a more targeted explanation of how these new regulations impact your business operations.

The fate of the employee-side payroll tax cut along with a host of tax extenders and other expired provisions could be decided in coming weeks. A conference committee of House and Senate members is negotiating a full-year extension of the payroll tax cut and could add some or all of the tax extenders to a final package. Lawmakers also could extend the payroll tax cut without acting on any tax incentives.

Payroll tax cut

The Temporary Payroll Tax Cut Continuation Act of 2011 extended the employee-side OASDI tax cut through the end of February 2012. The employee-share of OASDI taxes is 4.2 percent for the two-month period, rather than 6.2 percent. The employer-share of OASDI taxes remains at 6.2 percent for the two month period. Self-employed individuals also benefit from a two percentage point reduction in OASDI taxes.

Unless extended, the employee-share of OASDI taxes is scheduled to revert to 6.2 percent after February 29, 2012. The White House and the leaders of the two parties in Congress agree that the payroll tax cut should be extended a full-year. They disagree, however, how to pay for the extension; even if it should be paid for at all.

Congress could extend the two-month payroll tax cut through the end of 2012 without paying for it. The 2011 payroll tax cut was unfunded. Congress appropriated to the Social Security trust funds amounts equal to the reduction in payroll tax revenues. The 2011 payroll tax cut was estimated by the Congressional Budget Office cost approximately $111 billion. Extending it through the end of 2012 is estimated to cost just as much if not more.

House Republicans reportedly have proposed a number of revenue raisers to offset the cost of extending the payroll tax cut through the end of 2012. One GOP proposal would extend the current pay freeze for employees of the federal government. Another GOP proposal would require higher-income individuals to pay increased Medicare premiums.

One possible revenue raiser, increasingly under discussion by Democrats, is a change in the taxation of so-called carried interest. Current law generally taxes carried interest as capital gains and not as ordinary income. Past efforts to change the tax treatment of carried interest have failed to pass Congress.

Extenders

The so-called tax extenders, popular but temporary tax provisions, expired at the end of 2011. Many taxpayers are surprised to learn that their particular tax break, whether it be the state or local sales tax deduction, the teachers’ classroom expense deduction, or the research tax credit, are temporary. The extenders have been routinely revived many times in the past. This year, however, could be different. Faced with record federal budget deficits, lawmakers may decide to extend only some of the expired provisions.

President Obama’s FY 2013 proposals

President Obama is expected to release his fiscal year (FY) 2013 federal budget proposals in early February, which will reignite debate over the Bush-era tax cuts. President Obama is expected to urge Congress to allow the Bush-era tax cuts to expire after 2012 for higher-income taxpayers, which President Obama defines as individuals earning more than $200,000 or families earning more than $250,000. In recent weeks, there has been speculation that President Obama may revisit those definitions in his FY 2013 budget, possibly raising the amounts.

Few Capitol Hill observers expect Congress to take any action on the Bush-era tax cuts before the November elections. Instead, Congress may take up some of President Obama’s other proposals. As in past budgets, President Obama will likely propose to extend some energy tax breaks for individuals and businesses, extend tax incentives for education and provide some targeted-tax breaks to businesses. President Obama has also promised to introduce proposals to encourage U.S. companies to “insource” jobs at home.

On some issues, such as energy and education, lawmakers may find common ground but negotiations are likely to go down to the wire. Our office will keep you posted of developments.

If you have any questions about the payroll tax cut, tax extenders or the various tax proposals under discussion, please contact our office.

The IRS reopened its offshore voluntary disclosure program in early 2012 in response to what the government described as strong interest among taxpayers. The reopened program, the third of its type in recent years, encourages taxpayers with unreported foreign accounts to make full disclosures in exchange for a reduced penalty framework. Like its predecessors, the terms and conditions of the reopened program are very complex. The IRS has promised to provide more details. In the meantime, the prior offshore disclosure programs are guides to how the IRS intends to implement the third, reopened program.

Previous disclosure programs

The IRS launched two previous offshore disclosure initiatives: one in 2009 and another in 2011. Both programs offered reduced penalties in exchange for full disclosure. In early 2012, the IRS reported it received 33,000 voluntary disclosures from the 2009 and 2011 offshore initiatives. The government has collected over $4.4 billion from the 2009 and 2011 programs. The IRS predicted it will collect more revenue as it continues to work cases.

Reopened program

The reopened program operates very similarly to the 2009 and 2011 programs but with some key differences. The previous programs were temporary. The 2011 program ended in mid-September 2011. The reopened program has no set end date. The IRS cautioned, however, that it could close the program at some future date. The decision to end the program is solely at the discretion of the IRS.

The reopened program requires taxpayers to file all original and amended tax returns and include payment for back-taxes and interest for up to eight years as well as pay accuracy-related and/or delinquency penalties. Additionally, taxpayers must pay a penalty of 27.5 percent of the highest aggregate balance in foreign bank accounts/entities or value of foreign assets during the eight full tax years prior to the disclosure. In comparison, the highest penalty in the 2011 program was 25 percent. IRS officials have said that the penalty was increased because the agency does not want to reward taxpayers who did not participate in the 2009 or 2011 disclosure programs because they anticipated that a future penalty would be lower.

In limited circumstances, taxpayers may qualify for a 12.5 percent penalty or a five percent penalty. Generally, taxpayers whose offshore accounts or assets did not surpass $75,000 in any calendar year may qualify for the 12.5 percent penalty.

The requirements for the five percent penalty are very narrow. The IRS has explained that taxpayers must meet four conditions: (1) The taxpayer did not open or cause the account to be opened; (2) the taxpayer exercised minimal, infrequent contact with the account, for example, to request the account balance, or update account holder information such as a change in address, contact person, or email address; (3) except for a withdrawal closing the account and transferring the funds to an account in the United States, the taxpayer did not withdraw more than $1,000 from the account in any year for which the taxpayer was non-compliant; and (4) the taxpayer can show that all applicable U.S. taxes have been paid on funds deposited to the account (only account earnings have escaped U.S. taxation).

The penalty amounts in the reopened program are not set in stone, the IRS cautioned. It may eventually increase penalties in the program for all or some taxpayers or defined classes of taxpayers.

Quiet disclosures

One goal of the three programs is to caution taxpayers against so-called “quiet disclosures.” A quiet disclosure occurs when a taxpayer files an amended return and pays any tax delinquency without making a formal voluntary disclosure. The IRS warned taxpayers making quiet disclosures that they risked being sanctioned to the fullest extent allowed by law.

Critics

The offshore disclosure programs were not without their critics. The National Taxpayer Advocate recently told Congress that the IRS should streamline what is a very complicated process. The National Taxpayer Advocate also reported that IRS examiners were assuming that all violations were willful unless a taxpayer presented evidence to the contrary. It is possible that the IRS may revisit some of the terms and conditions of the reopened program in light of the National Taxpayer Advocate’s report.

If you have any questions about the reopened offshore voluntary disclosure program, please contact our office.

Taxpayers with children should be aware of the numerous tax breaks for which they may qualify. Among them are: the dependency exemption, child tax credit, child care credit, and adoption credit. As they get older, education tax credits for higher education may be available; as is a new tax code requirement for employer-sponsored health care to cover young adults up to age 26. Employers of parents with young children may also qualify for the child care assistance credit.

Dependency Exemption

In addition to the personal exemption an individual taxpayer may take for him or herself to reduce taxable income (Line 42 on Form 1040), that taxpayer may also take an exemption for each qualifying dependent who has lived with the taxpayer for more than half of the tax year. A dependent may be a natural child, step-child, step-sibling, half-sibling, adopted child, eligible foster child, or grandchild, and generally must be under age 19, a full-time student under age 24, or have special needs. The amount of the exemption is the same as the taxpayer’s personal exemption, $3,700 for the 2011 tax year and $3,800 for the 2012 tax year.

Child Tax Credit

Parents of children who are under age 17 at the end of the tax year may qualify for a refundable $1,000 tax credit. The credit is a dollar-for-dollar reduction of tax liability, and may be listed on Line 51 of Form 1040. For every $1,000 of adjusted gross income above the threshold limit ($110,000 for married joint filers; $75,000 for single filers), the amount of the credit decreases by $50.

Child and Dependent Care Credit

If a taxpayer must pay for childcare for a child under age 13 in order to pursue or maintain gainful employment, he or she may claim up to $3,000 of his or her eligible expenses for dependent care. If one parent stays home full-time, however, no child care costs are eligible for the credit.

Adoption Credit

Taxpayers who have incurred qualified adoption expenses in 2011 may claim either a $13,360 credit against tax owed or a $13,360 income exclusion if the taxpayer has received payments or reimbursements from his or her employer for adoption expenses. For 2012, the amount of the credit will decrease to $12,650, and in 2013 to $5,000.

Higher Education Credits

There are two education-related credits available for 2012: the American Opportunity credit and the lifetime learning credit. The American Opportunity credit amount is the sum of 100 percent of the first $2,000 of qualified tuition and related expenses plus 25 percent of the next $2,000 of qualified tuition and related expenses, for a total maximum credit of $2,500 per eligible student per year. The credit is available for the first four years of a student's post-secondary education. The credit amount phases out ratably for taxpayers with modified AGI between $80,000 and $90,000 ($160,000 and $180,000 for joint filers). The lifetime learning credit is equal to 20 percent of the amount of qualified tuition expenses paid on the first $10,000 of tuition per family. The phaseout for 2012 ranges from $52,000 to $62,000 ($104,000 to $124,000 for joint filers). Parents also find tax relief in saving for college though Coverdell accounts, section 529 plans and specified U.S.. savings bonds.

Extended Health Care Coverage

Effective since September 23, 2010, the new health care law requires plans to provide coverage for children until they attain age 26. Further, effective on or after March 30, 2010, children under the age of 27 are considered dependents of a taxpayer for purposes of the general exclusion from income for reimbursements for medical care expenses of an employee, spouse, and dependents under an employer-provided accident or health plan. Therefore, a plan must provide coverage to a child who is still a dependent up to age 26; but can do so up to age 27 without income tax consequences. A child includes a son, daughter, stepson, or stepdaughter of the taxpayer; a foster child placed with the taxpayer by an authorized placement agency or by judgment, decree, or other order of any court of competent jurisdiction; and a legally adopted child of the taxpayer or a child who has been lawfully placed with the taxpayer for legal adoption.

Child Care Assistance Credit (for businesses)

Employers may take up to $150,000 of the eligible costs of providing employees with child care assistance as tax credit. These costs may include a portion of the costs of acquiring, constructing, improving, and operating a child care facility.

If you have any questions about these provisions and how they may benefit you, please contact our office.

The Treasury Department is authorized to offset a taxpayer’s tax refund to satisfy certain debts. A spouse who believes that his or her portion of the refund should not be used to offset the debt that the other spouse owes may request a refund from the IRS.

Offset

If an individual owes money to the federal government because of a delinquent debt, the Treasury Department’s Financial Management Service (FMS) can offset that individual's tax refund (and certain other federal payments) to satisfy the debt. The debtor will be notified in advance of the offset.

A taxpayer’s refund may be reduced by FMS and offset to pay:

• Past-due child support
• Federal agency non-tax debts
• State income tax obligations, or
• Certain unemployment compensation debts owed a state.

FMS advises taxpayers by written notice of an offset. FMS has explained that the notice will reflect the original refund amount, the taxpayer’s offset amount, the agency receiving the payment, and the address and telephone number of the agency. FMS will notify the IRS of the amount taken from your refund.

Form 8379

If a taxpayer filed a joint return and is not responsible for the debt of his or her spouse, the taxpayer may request his or her portion of the refund by filing Form 8379, Injured Spouse Allocation, with the IRS. Form 8379 may be filed with the original return or by itself after the taxpayer is aware of the offset.

The IRS has instructed taxpayers filing Form 8379 by itself to attach a copy of all Forms W-2 and W-2G for both spouses, and any Forms 1099 showing federal income tax withholding to Form 8379. Failure to attach these items may result in a delay in processing by the IRS.

The IRS has reported on its website that it generally processes Forms 8379 that are filed after a joint return has been filed in approximately eight weeks. The timeframe for processing a Form 8379 that is attached to a joint return is approximately 11 weeks (14 weeks if the joint return is filed on paper).

As an individual or business, it is your responsibility to be aware of and to meet your tax filing/reporting deadlines. This calendar summarizes important tax reporting and filing data for individuals, businesses and other taxpayers for the month of February 2012.

February 1

Employers. Semi-weekly depositors must deposit employment taxes for payroll dates January 25–27.

February 3

Employers. Semi-weekly depositors must deposit employment taxes for payroll dates January 28–31.

February 8

Employers. Semi-weekly depositors must deposit employment taxes for payroll dates February 1–3.

February 10

Employees who work for tips. Employees who received $20 or more in tips during November must report them to their employer using Form 4070.

Employers. Semi-weekly depositors must deposit employment taxes for payroll dates February 4–7.

February 15

Employers. Semi-weekly depositors must deposit employment taxes for payroll dates February 8–10.

Monthly depositors. Monthly depositors must deposit employment taxes for payments in January.

February 17

Employers. Semi-weekly depositors must deposit employment taxes for payroll dates February 11–14.

February 23

Employers. Semi-weekly depositors must deposit employment taxes for payroll dates February 15–17.

February 24

Employers. Semi-weekly depositors must deposit employment taxes for payroll dates February 18–21.

February 29

Employers. Semi-weekly depositors must deposit employment taxes for payroll dates February 22–24.

March 2

Employers. Semi-weekly depositors must deposit employment taxes for payroll dates February 25–28.

March 7

Employers. Semi-weekly depositors must deposit employment taxes for payroll dates February 29–March 2.

Information reporting continues to expand as Congress seeks to close the tax gap: the estimated $350 billion difference between what taxpayers owe and what they pay. Despite the recent rollback of expanded information reporting for business payments and rental property expense payments, the trend is for more - not less - information reporting of various transactions to the IRS.

Transactions

A large number of transactions are required to be reported to the IRS on an information return. The most common transaction is the payment of wages to employees. Every year, tens of millions of Forms W-2 are issued to employees. A copy of every Form W-2 is also provided to the IRS. Besides wages, information reporting touches many other transactions. For example, certain agricultural payments are reported on Form 1099-G, certain dividends are reported on Form 1099-DIV, certain IRA distributions are reported on Form 1099-R, certain gambling winnings are reported on Form W-2G, and so on. The IRS receives more than two billion information returns every year.

Valuable to IRS

Information reporting is valuable to the IRS because the agency can match the information reported by the employer, seller or other taxpayer with the information reported by the employee, purchaser or other taxpayer. When information does not match, this raises a red flag at the IRS. Let's look at an example:

Silvio borrowed funds to pay for college. Silvio's lender agreed to forgive a percentage of the debt if Silvio agreed to direct debit of his monthly repayments. This forgiveness of debt was reported by the lender to Silvio and the IRS. However, when Silvio filed his federal income tax return, he forgot, in good faith, to report the forgiveness of debt. The IRS was aware of the transaction because the lender filed an information return with the IRS.

Expansion

In recent years, Congress has enacted new information reporting requirements. Among the new requirements are ones for reporting the cost of employer-provided health insurance to employees, broker reporting of certain stock transactions and payment card reporting (all discussed below).

Employer-provided health insurance. The Patient Protection and Affordable Care Act requires employers to advise employees of the cost of employer-provided health insurance. This information will be provided to employees on Form W-2.

This reporting requirement is optional for all employers in 2011, the IRS has explained. There is additional relief for small employers. Employers filing fewer than 250 W-2 forms with the IRS are not required to report this information for 2011and 2012. The IRS may extend this relief beyond 2012. Our office will keep you posted of developments.

Reporting of employer-provided health insurance is for informational purposes only, the IRS has explained. It is intended to show employees the value of their health care benefits so they can be more informed consumers.

Broker reporting. Reporting is required for most stock purchased in 2011 and all stock purchased in 2012 and later years, the IRS has explained. The IRS has expanded Form 1099-B to include the cost or other basis of stock and mutual fund shares sold or exchanged during the year. Stock brokers and mutual fund companies will use this form to make these expanded year-end reports. The expanded form will also be used to report whether gain or loss realized on these transactions is long-term (held more than one year) or short-term (held one year or less), a key factor affecting the tax treatment of gain or loss.

Payment card reporting. Various payment card transactions after 2010 must be reported to the IRS. This reporting does not affect individuals using a credit or debit card to make a purchase, the IRS has explained. Reporting will be made by the payment settlement entities, such as banks. Payment settlement entities are required to report payments made to merchants for goods and services in settlement of payment card and third-party payment network transactions.

Roll back

In 2010, Congress expanded information reporting but this time there was a backlash. The PPACA required businesses and certain other taxpayers to file an information return when they make annual purchases aggregating $600 or more to a single vendor (other than a tax-exempt vendor) for payments made after December 31, 2011. The PPACA also repealed the long-standing reporting exception for payments made to corporations. The Small Business Jobs Act of 2010 required information reporting by landlords of certain rental property expense payments of $600 or more to a service provider made after December 31, 2011.

Many businesses, especially small businesses, warned that compliance would be costly. After several failed attempts, Congress passed legislation in April 2011 (H.R. 4, the Comprehensive 1099 Taxpayer Protection Act) to repeal both expanded business information reporting and rental property expense reporting.

The future

In April 2011, IRS Commissioner Douglas Shulman described his vision for tax collection in the future in a speech in Washington, D.C. Information reporting is at the center of Shulman's vision.

Shulman explained that the IRS would get all information returns from third parties before taxpayers filed their returns. Taxpayers or their professional return preparers would then access that information, online, and download it into their returns. Taxpayers would then add any self-reported and supplemental information to their returns, and file their returns with the IRS. The IRS would embed this core third-party information into its pre-screening filters, and would immediately reject any return that did not match up with its records.

Shulman acknowledged that this system would take time and resources to develop. But the trend is in favor of more, not less, information reporting.

Taxpayers that place new business assets other than real property in service through 2012 may claim a "bonus" depreciation deduction. Although the bonus depreciation deduction is generally equal to 50 percent of the cost of qualified property, the rate has been increased by recent legislation to 100 percent for new business assets acquired after September 8, 2010 and placed in service before January 1, 2012. Thus, the entire cost of such 100 percent rate property is deducted in a single tax year rather than over the three- to 20-year depreciation period that is normally assigned to the property based on its type or the business activity in which it is used.

Every business should consider taking advantage of 100 percent bonus depreciation while it is available this year. Ironically, the benefits of 100 percent bonus depreciation are so favorable that some of the regular tax rules standing guard under normal circumstances to prevent abuses are being unintentionally triggered. The IRS has now come to the rescue with a few clarifications, elections and workarounds, in the form of Rev. Proc. 2011-26.

The most important clarifications/elections provide:

--A taxpayer is deemed to acquire qualified property when it pays or incurs the cost of the property.

--Bonus depreciation may be claimed at the 100 percent rate even though a pre-September 9, 2010 binding acquisition contract was in effect provided the contract was not in effect before January 1, 2008.

--Qualified property that a taxpayer manufactures, constructs, or produces is considered acquired by the taxpayer when the taxpayer begins constructing, manufacturing, or producing that property.

--A taxpayer may elect to claim 100 percent bonus depreciation on a component of a larger property if the component is acquired after September 8, 2010 even though manufacture, construction, or production of the larger property began before September 9, 2010.

--A taxpayer may elect the 50 percent rate in place of the 100 percent rate but only in a tax year that includes September 9, 2010.

Election Procedures for 2009/2010 FY Taxpayers

Special procedures that mainly affect fiscal-year (FY) 2009-2010 taxpayers who filed returns prior to the reinstatement of bonus depreciation for the 2010 calendar year explain how to claim or not claim the bonus deduction on property placed in service in 2010.

"Safe Harbor" Enhances Bonus Depreciation for Cars

The guidance also provides an important benefit to taxpayers who purchase a new automobile in 2010 or 2011 that is eligible for the 100 percent bonus rate but which is subject to annual depreciation caps because the vehicle has a gross vehicle weight rating of 6000 pounds or less. The benefit comes in the form of a "safe harbor method of accounting," which allows a taxpayer to claim depreciation deductions in each year of the vehicle's depreciation period.

If this safe harbor method of accounting is not adopted, a taxpayer may only claim a depreciation deduction in the tax year that the vehicle is purchased and that deduction is limited to the amount of the first-year depreciation cap ($11,060 for cars and $11,160 for trucks and vans placed in service in 2010).

If the safe harbor method is adopted, a taxpayer may claim the amount of the first-year depreciation cap in the year the vehicle is purchased plus additional amounts in each of the next five tax years of the vehicle's regular depreciation period.

In most cases, the amount of depreciation allowed in each year of a vehicle's recovery period under the safe harbor method is the same amount that could have been claimed if the 50 percent bonus rate applied.

As the 2011 tax filing season comes to an end, now is a good time to begin thinking about next year's returns. While it may seem early to be preparing for 2012, taking some time now to review your recordkeeping will pay off when it comes time to file next year.

Taxpayers are required to keep accurate, permanent books and records so as to be able to determine the various types of income, gains, losses, costs, expenses and other amounts that affect their income tax liability for the year. The IRS generally does not require taxpayers to keep records in a particular way, and recordkeeping does not have to be complicated. However, there are some specific recordkeeping requirements that taxpayers should keep in mind throughout the year.

Business Expense Deductions

A business can choose any recordkeeping system suited to their business that clearly shows income and expenses. The type of business generally affects the type of records a business needs to keep for federal tax purposes. Purchases, sales, payroll, and other transactions that incur in a business generate supporting documents. Supporting documents include sales slips, paid bills, invoices, receipts, deposit slips, and canceled checks. Supporting documents for business expenses should show the amount paid and that the amount was for a business expense. Documents for expenses include canceled checks; cash register tapes; account statements; credit card sales slips; invoices; and petty cash slips for small cash payments.

The Cohan rule. A taxpayer generally has the burden of proving that he is entitled to deduct an amount as a business expense or for any other reason. However, a taxpayer whose records or other proof is not adequate to substantiate a claimed deduction may be allowed to deduct an estimated amount under the so-called Cohan rule. Under this rule, if a taxpayer has no records to provide the amount of a business expense deduction, but a court is satisfied that the taxpayer actually incurred some expenses, the court may make an allowance based on an estimate, if there is some rational basis for doing so.

However, there are special recordkeeping requirements for travel, transportation, entertainment, gifts and listed property, which includes passenger automobiles, entertainment, recreational and amusement property, computers and peripheral equipment, and any other property specified by regulation. The Cohan rule does not apply to those expenses. For those items, taxpayers must substantiate each element of an expenditure or use of property by adequate records or by sufficient evidence corroborating the taxpayer's own statement.

Individuals

• Record keeping is not just for businesses. The IRS recommends that individuals keep the following records:
• Copies of Tax Returns. Old tax returns are useful in preparing current returns and are necessary when filing an amended return.
• Adoption Credit and Adoption Exclusion. Taxpayers should maintain records to support any adoption credit or adoption assistance program exclusion.
• Employee Expenses. Travel, entertainment and gift expenses must be substantiated through appropriate proof. Receipts should be retained and a log may be kept for items for which there is no receipt. Similarly, written records should be maintained for business mileage driven, business purpose of the trip and car expenses for business use of a car.
• Business Use of Home. Records must show the part of the taxpayer's home used for business and that such use is exclusive. Records are also needed to show the depreciation and expenses for the business part of the home.
• Capital Gains and Losses. Records must be kept showing the cost of acquiring a capital asset, when the asset was acquired, how the asset was used, and, if sold, the date of sale, the selling price and the expenses of the sale.
• Basis of Property. Homeowners must keep records of the purchase price, any purchase expenses, the cost of home improvements and any basis adjustments, such as depreciation and deductible casualty losses.
• Basis of Property Received as a Gift. A donee must have a record of the donor's adjusted basis in the property and the property's fair market value when it is given as a gift. The donee must also have a record of any gift tax the donor paid.
• Service Performed for Charitable Organizations. The taxpayer should keep records of out-of-pocket expenses in performing work for charitable organizations to claim a deduction for such expenses.
• Pay Statements. Taxpayers with deductible expenses withheld from their paychecks should keep their pay statements for a record of the expenses.
• Divorce Decree. Taxpayers deducting alimony payments should keep canceled checks or financial account statements and a copy of the written separation agreement or the divorce, separate maintenance or support decree.

Don't forget receipts. In addition, the IRS recommends that the following receipts be kept:

• Proof of medical and dental expenses;
• Form W-2, Wage and Tax Statement, and canceled checks showing the amount of estimated tax payments;
• Statements, notes, canceled checks and, if applicable, Form 1098, Mortgage Interest Statement, showing interest paid on a mortgage;
• Canceled checks or receipts showing charitable contributions, and for contributions of $250 or more, an acknowledgment of the contribution from the charity or a pay stub or other acknowledgment from the employer if the contribution was made by deducting $250 or more from a single paycheck;
• Receipts, canceled checks and other documentary evidence that evidence miscellaneous itemized deductions; and
• Pay statements that show the amount of union dues paid.

Electronic Records/Electronic Storage Systems

Records maintained in an electronic storage system, if compliant with IRS specifications, constitute records as required by the Code. These rules apply to taxpayers that maintain books and records by using an electronic storage system that either images their hard-copy books and records or transfers their computerized books and records to an electronic storage media, such as an optical disk.

The electronic storage rules apply to all matters under the jurisdiction of the IRS including, but not limited to, income, excise, employment and estate and gift taxes, as well as employee plans and exempt organizations. A taxpayer's use of a third party, such as a service bureau or time-sharing service, to provide an electronic storage system for its books and records does not relieve the taxpayer of the responsibilities described in these rules. Unless otherwise provided under IRS rules and regulations, all the requirements that apply to hard-copy books and records apply as well to books and records that are stored electronically under these rules.

A limited liability company (LLC) is a business entity created under state law. Every state and the District of Columbia have LLC statutes that govern the formation and operation of LLCs.

The main advantage of an LLC is that in general its members are not personally liable for the debts of the business. Members of LLCs enjoy similar protections from personal liability for business obligations as shareholders in a corporation or limited partners in a limited partnership. Unlike the limited partnership form, which requires that there must be at least one general partner who is personally liable for all the debts of the business, no such requirement exists in an LLC.

A second significant advantage is the flexibility of an LLC to choose its federal tax treatment. Under IRS's "check-the-box rules, an LLC can be taxed as a partnership, C corporation or S corporation for federal income tax purposes. A single-member LLC may elect to be disregarded for federal income tax purposes or taxed as an association (corporation).

LLCs are typically used for entrepreneurial enterprises with small numbers of active participants, family and other closely held businesses, real estate investments, joint ventures, and investment partnerships. However, almost any business that is not contemplating an initial public offering (IPO) in the near future might consider using an LLC as its entity of choice.

Deciding to convert an LLC to a corporation later generally has no federal tax consequences. This is rarely the case when converting a corporation to an LLC. Therefore, when in doubt between forming an LLC or a corporation at the time a business in starting up, it is often wise to opt to form an LLC. As always, exceptions apply. Another alternative from the tax side of planning is electing "S Corporation" tax status under the Internal Revenue Code.

A business with a significant amount of receivables should evaluate whether some of them may be written off as business bad debts. A business taxpayer may deduct business bad debts if the receivable becomes partially or completely worthless during the tax year.

In general, most business taxpayers must use the specific charge-off method to account for bad debts. The deduction in any case is limited to the taxpayer's adjusted basis in the receivable.

The deduction allowed for bad debts is an ordinary deduction, which can serve to offset regular business income dollar for dollar. If the taxpayer holds a security, which is a capital asset, and the security becomes worthless during the tax year, the tax law only allows a deduction for a capital loss. However, notes receivable obtained in the ordinary course of business are not capital assets. Therefore, if such notes become partially or completely worthless during the tax year, the taxpayer may claim an ordinary deduction for bad debts.

For a taxpayer to sustain a bad debt deduction, the debt must be bona fide. The IRS looks carefully at a bad debt of a family member.

To be entitled to a business debt write off, the taxpayer must also make a reasonable attempt to collect the debt. However, in a nod to reality, the IRS does not request the taxpayer to turn the debt over to a collection agency or file a lawsuit in an attempt to collect the debt if doing so has little probability of success.

Deadlines for claiming a write off for any past business bad debt must be watched. Taxpayers have until the later of (1) seven years from the date they timely filed their tax return or (2) two years from the time they paid the tax, to claim a refund for a deduction for a wholly worthless debt not deducted on the original return.

April 18, 2011 (the deadline for filing 2010 federal income tax returns) marks the official end for the 2011 filing season. According to the IRS, this year's filing season has moved along with few problems. Statistics show that return filings of all Form 1040s for individual taxpayers are trending at a slightly higher pace from this time last year, with an increase particularly noticeable in the amount of refunds.  Of course, some individuals will owe money to the IRS and there are options for making payments. At the same time, there are more options for refunds, such as using refunds to purchase U.S. Savings Bonds. The IRS also reports that it expects more individuals than ever to file automatic six-month extensions to file. Although the extension is "automatic," an extension request must nevertheless be filed by the April 18 deadline or the return will be considered late. Irrespective of an extension, full payment of your 2010 tax liability is due on April 18 in any case, with interest charged on late payments and late-payment penalties usually due.

April 18, 2011 (the deadline for filing 2010 federal income tax returns) marks the official end for the 2011 filing season. According to the IRS, this year's filing season has moved along with few problems. Statistics show that return filings of all Form 1040s for individual taxpayers are trending at a slightly higher pace from this time last year, with an increase particularly noticeable in the amount of refunds.  Of course, some individuals will owe money to the IRS and there are options for making payments. At the same time, there are more options for refunds, such as using refunds to purchase U.S. Savings Bonds. The IRS also reports that it expects more individuals than ever to file automatic six-month extensions to file. Although the extension is "automatic," an extension request must nevertheless be filed by the April 18 deadline or the return will be considered late. Irrespective of an extension, full payment of your 2010 tax liability is due on April 18 in any case, with interest charged on late payments and late-payment penalties usually due.

IRS trends

In fiscal year (FY) 2010, the IRS collected more than $2.3 trillion in taxes, which represents over 90 percent of the federal government's total receipts. The IRS processed over 140 million individual tax returns in FY 2010 and issued refunds worth $366 billion. The numbers are expected to be similar for FY 2011.

The IRS also reports that returns are coming in earlier. As of March 23, it had processed over 73 million individual income tax returns, an increase of 3.4 percent over the same time last year. Refunds also were up from the same time last year. The IRS issued $193 billion in refunds as of March 23, 2011, representing an increase of 1.6 percent from the same time last year.

Also trending higher are the numbers of tax returns filed electronically. The IRS reported that more than 65 million individual returns had been filed electronically as of March 23, 2011, an increase of 6.3 percent from the same time last year. Contributing to the growth in e-filing may be the IRS's decision to no longer mail paper form packages to taxpayers. Individuals who want to file on paper returns must locate the returns on their own.

Economic pains

Another reality for the filing season is the economic downturn. The slowly recovering economy has left many individuals hurting financially. They may be unable to pay their federal tax obligations. The most important advice is to file your return. Failure to file a return or filing late can be costly. If taxes are owed, a delay in filing may result in penalty and interest charges that could increase your tax bill by 25 percent or more.

Taxpayers have several options in making payments to the IRS. Payments can be made by several electronic payment options, check, money order, cashier's check, or cash. Taxpayers can authorize an electronic funds withdrawal when using IRS e-file to file their return, use a credit or debit card, or enroll in the U.S. Treasury's Electronic Federal Tax Payment System (EFTPS).

Some taxpayers may be considering an installment plan. Keep in mind that interest and penalties do not stop with an installment plan. Penalties and interest continue to be charged on the unpaid portion of the debt throughout the duration of the installment agreement/payment plan.

In February, the IRS announced some taxpayer-friendly changes affecting installment agreements. The IRS reported it will withdraw federal tax liens on taxpayers with unpaid assessments of $25,000 who enter into a direct debit installment agreement. The IRS will also withdraw federal tax liens for taxpayers on a regular installment agreement who convert to a direct debit installment agreement. Additionally, the IRS is making streamlined installment agreements available to more small businesses.

Refunds

The IRS is strongly encouraging individuals to have their refunds electronically deposited rather than receiving checks as was common in the past. Every year, many refund checks are returned to the IRS by the postal service as undeliverable because the recipient moved or the address was incorrect. Direct deposit also guards against theft of a refund check.

Taxpayers have several options for receiving their refunds. Among other things, they can:

• Split a refund with direct deposits into two or three checking or savings accounts;
• Direct deposit a refund into one checking or savings account; or
• Buy up to $5,000 in U.S. Series I Savings Bonds with a refund.

Homebuyer credit

One of the most popular tax incentives in recent years was the first-time homebuyer credit. For most taxpayers, eligibility for the credit ended in 2010 (although members of the uniformed services, foreign service and intelligence community generally have an additional year to take advantage of the credit).

The IRS recently reported that it is experiencing delays in processing some returns reporting the credit. The affected returns are ones where taxpayers are reporting repayment of the credit. When Congress first enacted the credit in 2008, it was similar to a no-interest loan and had to be repaid over 15 years. Congress removed the repayment requirement for qualified homes purchased after 2008. The IRS emphasized that the delay is affecting only a small number of taxpayers.

If you have any questions about payments, refunds or any filing season news, please contact our office.

Estimated tax is used to pay tax on income that is not subject to withholding or if not enough tax is being withheld from a person's salary, pension or other income. Income not subject to withholding can include dividends, capital gains, prizes, awards, interest, self-employment income, and alimony, among other income items. Generally, individuals who do not pay at least 90 percent of their tax through withholding must estimate their income tax liability and make equal quarterly payments of the "required annual payment" liability during the year.

Estimated tax is used to pay tax on income that is not subject to withholding or if not enough tax is being withheld from a person's salary, pension or other income. Income not subject to withholding can include dividends, capital gains, prizes, awards, interest, self-employment income, and alimony, among other income items. Generally, individuals who do not pay at least 90 percent of their tax through withholding must estimate their income tax liability and make equal quarterly payments of the "required annual payment" liability during the year.

Basic rules

The "basic" rules governing estimated tax payments are not always synonymous with "straightforward" rules. The following addresses some basic rules regarding estimated tax payments by corporations and individuals:

Corporations. For calendar-year corporations, estimated tax installments are due on April 15, June 15, September 15, and December 15. If any due date falls on a Saturday, Sunday or legal holiday, the payment is due on the first following business day. To avoid a penalty, each installment must equal at least 25 percent of the lesser of:

-- 100 percent of the tax shown on the corporation's current year's tax return (or of the actual tax, if no return is filed); or

-- 100 percent of the tax shown on the corporation's return for the preceding tax year, provided a positive tax liability was shown and the preceding tax year consisted of 12 months.

A lower installment amount may be paid if it is shown that use of an annualized income method, or for corporations with seasonal incomes, an adjusted seasonal method, would result in a lower required installment.

Individuals. For individuals (including sole proprietors, partners, self-employeds, and S corporation shareholders who expect to owe tax of more than $1,000), estimated tax payments are due on April 15 (April 18 for 2011), June 15, and September 15 of 2011, and January 15 of 2012. Individuals who do not pay at least 90 percent of their tax through withholding generally are required to estimate their income tax liability and make equal quarterly payments of the "required annual payment" liability during the year. The required annual payment is generally the lesser of:

-- 90 percent of the tax ultimately shown on your return for the 2011 tax year, or 90 percent of the tax due for the year if no return is filed;

-- 100 percent of the tax shown on your return for the preceding (2010) tax year if that year was not for a short period of less than 12 months; or

-- The annualized income installment.

For higher-income taxpayers whose adjusted gross income (AGI) shown on your 2010 tax return exceeds $150,000 (or $75,000 for a married individual filing separately in 2011), the required annual payment is the lesser of 90 percent of the tax for the current year, or 110 percent of the tax shown on the return for the preceding tax year.

Adjusting estimated tax payments

If you expect an uneven income stream for 2011 your required estimated tax payments may not necessarily be the same for each remaining period, requiring adjustment. The need for, and the extent of, adjustments to your estimated tax payments should be assessed at the end of each installment payment period.

For example, a change in your or your business's income, deductions, credits, and exemptions may make it necessary to refigure estimated tax payments for the remainder of the year. Likewise for individuals, changes in your exemptions, deductions, and credits may require a change in estimated tax payments. To avoid either a penalty from the IRS or overpaying the IRS interest-free, you may want to increase or decrease the amount of your remaining estimated tax payments.

Refiguring tax payments due

There are some general steps you can take to reconfigure your estimated tax payments. To change your estimated tax payments, refigure your total estimated tax payments due. Then, figure the payment due for each remaining payment period. However, be careful: if an estimated tax payment for a previous period is less than one-fourth of your amended estimated tax, you may be subject to a penalty when you file your return.

If you would like further information about changing your estimated tax payments, please contact our office.

The IRS has issued the limitations on depreciation deductions for owners of passenger automobiles, trucks and vans first "placed in service" (i.e. used) during the 2011 calendar year. The IRS also provided revised tables of depreciation limits for vehicles first placed in service (or first leased by a taxpayer) during 2010 and to which bonus depreciation applies.

The IRS has issued the limitations on depreciation deductions for owners of passenger automobiles, trucks and vans first "placed in service" (i.e. used) during the 2011 calendar year. The IRS also provided revised tables of depreciation limits for vehicles first placed in service (or first leased by a taxpayer) during 2010 and to which bonus depreciation applies.

Note. Bonus depreciation may not be applicable because, among other reasons, you purchased the vehicle used. You may elect out of bonus depreciation or elect to increase the alternative minimum tax (AMT) credit limit under Code Sec. 53 instead of claiming bonus depreciation.

Bonus depreciation backdrop

The Small Business Jobs Act of 2010 extended 50 percent bonus depreciation through the end of 2010. The Tax Relief, Unemployment Insurance Reauthorization and Job Creation Act of 2010 extended bonus depreciation for two years (through the end of 2012) and increased the bonus depreciation allowance rate from 50 percent to 100 percent for qualified property acquired after September 8, 2010 and before January 1, 2012, and placed in service before January 1, 2012.

Nevertheless, the additional first-year bonus depreciation amount applicable to vehicles is limited to $8,000, whether other assets in the same depreciation class are entitled to 50 percent or 100 percent bonus depreciation. Sport Utility Vehicles (SUVs) and pickup trucks with a gross vehicle weight rating (GVWR) in excess of 6,000 pounds continue to be exempt from the luxury vehicle depreciation caps (under Code Sec. 280F).

Passenger automobiles

The maximum depreciation limits under Code Sec. 280F for passenger automobiles first placed into service during the 2011 calendar year are:

- $11,060 for the first tax year ($3,060 if bonus depreciation is not taken);
- $4,900 for the second tax year;
- $2,950 for the third tax year; and
- $1,775 for each tax year thereafter.

Trucks and vans

The maximum depreciation limits under Code Sec. 280F for trucks and vans first placed into service during the 2011 calendar year are:

- $11,260 for the first tax year ($3,260 if bonus depreciation is not taken);
- $5,200 for the second tax year;
- $3,150 for the third tax year; and
- $1,875 for each tax year thereafter.

Leases

Lease payments for vehicles used for business or investment purposes are deductible in proportion to the vehicle's business use. Lessees, however, must include a certain amount in income during the year the vehicle is leased to partially offset the amount by which lease payments exceed the luxury auto limits.

In-plan Roth IRA rollovers are a relatively new creation, and as a result many individuals are not aware of the rules. The Small Business Jobs Act of 2010 made it possible for participants in 401(k) plans and 403(b) plans to roll over eligible distributions made after September 27, 2010 from such accounts, or other non-Roth accounts, into a designated Roth IRA in the same plan. Beginning in 2011, this option became available to 457(b) governmental plans as well. These "in-plan" rollovers and the rules for making them, which may be tricky, are discussed below.

In-plan Roth IRA rollovers are a relatively new creation, and as a result many individuals are not aware of the rules. The Small Business Jobs Act of 2010 made it possible for participants in 401(k) plans and 403(b) plans to roll over eligible distributions made after September 27, 2010 from such accounts, or other non-Roth accounts, into a designated Roth IRA in the same plan. Beginning in 2011, this option became available to 457(b) governmental plans as well. These "in-plan" rollovers and the rules for making them, which may be tricky, are discussed below.

Designated Roth account

401(k) plans and 403(b) plans that have designated Roth accounts may offer in-plan Roth rollovers for eligible rollover distributions. Beginning in 2011, the option became available to 457(b) governmental plans, allowing the plan to adopt an amendment to include designated Roth accounts to then offer in-plan Roth rollovers.

In order to make an in-plan Roth IRA rollover from a non-Roth account to the plan, the plan must have a designated Roth account option. Thus, if a 401(k) plan does not have a Roth 401(k) contribution program in place at the time the rollover contribution is made, the rollover generally cannot be made (however, a plan can be amended to allow new in-service distributions from the plan's non-Roth accounts conditioned on the participant rolling over the distribution in an in-plan Roth direct rollover). Not only may plan participants make an in-plan rollover, but a participant's surviving spouse, beneficiaries and alternate payees who are current or former spouses are also eligible.

Eligible amounts

To be eligible for an in-plan rollover, the amount to be rolled over must be eligible for distribution to you under the terms of the plan and must be otherwise eligible for rollover (i.e. an eligible rollover distribution). Generally, any vested amount that is held in 401(k) plans or 403(b) plans (or 457(b) plans) is eligible for an in-plan Roth rollover. Moreover, the distribution must satisfy the general distribution requirements that otherwise apply.

Direct rollover or 60-day rollover

An in-plan Roth rollover may be accomplished two ways: either through a direct rollover (wherein the plan's administrator directly transfers funds from the non-Roth account to the participant's designated Roth account) or through a 60-day rollover. With an in-plan Roth direct rollover, the plan trustee transfers an eligible rollover distribution from a participant's non-Roth account to the participant's designated Roth account in the same plan. With an-plan Roth 60-day rollover, the participant deposits an eligible rollover distribution within 60 days of receiving it from a non-Roth account into a designated Roth account in the same plan.

If you opt for the 60-day rollover option, the amounts rolled over are subject to 20 percent mandatory withholding.

Taxation

Taxpayers generally include the taxable amount (fair market value minus your basis in the distribution) of an in-plan Roth rollover in gross income for the tax year in which the rollover is received.

If you have questions about making an in-plan Roth IRA rollover, please contact our office.

Often, timing is everything or so the adage goes. From medicine to sports and cooking, timing can make all the difference in the outcome. What about with taxes? What are your chances of being audited? Does timing play a factor in raising or decreasing your risk of being audited by the IRS? For example, does the time when you file your income tax return affect the IRS's decision to audit you? Some individuals think filing early will decrease their risk of an audit, while others file at the very-last minute, believing this will reduce their chance of being audited. And some taxpayers don't think timing matters at all.

Often, timing is everything or so the adage goes. From medicine to sports and cooking, timing can make all the difference in the outcome. What about with taxes? What are your chances of being audited? Does timing play a factor in raising or decreasing your risk of being audited by the IRS? For example, does the time when you file your income tax return affect the IRS's decision to audit you? Some individuals think filing early will decrease their risk of an audit, while others file at the very-last minute, believing this will reduce their chance of being audited. And some taxpayers don't think timing matters at all.

What your return says is key

If it's not the time of filing, what really increases your audit potential? The information on your return, your income bracket and profession--not when you file--are the most significant factors that increase your chances of being audited. The higher your income the more attractive your return becomes to the IRS. And if you're self-employed and/or work in a profession that generates mostly cash income, you are also more likely to draw IRS attention.

Further, you may pique the IRS's interest and trigger an audit if:

• You claim a large amount of itemized deductions or an unusually large amount of deductions or losses in relation to your income;
• You have questionable business deductions;
• You are a higher-income taxpayer;
• You claim tax shelter investment losses;
• Information on your return doesn't match up with information on your 1099 or W-2 forms received from your employer or investment house;
• You have a history of being audited;
• You are a partner or shareholder of a corporation that is being audited;
• You are self-employed or you are a business or profession currently on the IRS's "hit list" for being targeted for audit, such as Schedule C (Form 1040) filers);
• You are primarily a cash-income earner (i.e. you work in a profession that is traditionally a cash-income business)
• You claim the earned income tax credit;
• You report rental property losses; or
• An informant has contacted the IRS asserting you haven't complied with the tax laws.

DIF score

Most audits are generated by a computer program that creates a DIF score (Discriminate Information Function) for your return. The DIF score is used by the IRS to select returns with the highest likelihood of generating additional taxes, interest and penalties for collection by the IRS. It is computed by comparing certain tax items such as income, expenses and deductions reported on your return with national DIF averages for taxpayers in similar tax brackets.

E-filed returns.  There is a perception that e-filed returns have a higher audit risk, but there is no proof to support it. All data on hand-written returns end up in a computer file at the IRS anyway; through a combination of a scanning and a hand input procedure that takes place soon after the return is received by the Service Center. Computer cross-matching of tax return data against information returns (W-2s, 1099s, etc.) takes place no matter when or how you file.

Early or late returns. Some individuals believe that since the pool of filed returns is small at the beginning of the filing season, they have a greater chance of being audited. There is no evidence that filing your tax return early increases your risk of being audited. In fact, if you expect a refund from the IRS you should file early so that you receive your refund sooner. Additionally, there is no evidence of an increased risk of audit if you file late on a valid extension. The statute of limitations on audits is generally three years, measured from the due date of the return (April 18 for individuals this year, but typically April 15) whether filed on that date or earlier, or from the date received by the IRS if filed after April 18.

Amended returns. Since all amended returns are visually inspected, there may be a higher risk of being examined. Therefore, weigh the risk carefully before filing an amended return. Amended returns are usually associated with the original return. The Service Center can decide to accept the claim or, if not, send the claim and the original return to the field for examination.

President Obama unveiled his fiscal year (FY) 2012 federal budget recommendations in February, proposing to increase taxes on higher-income individuals, repeal some business tax preferences, reform international taxation, and make a host of other changes to the nation's tax laws. The president's FY 2012 budget touches almost every taxpayer in what it proposes, and in some cases, what is left out.

Roadmap

Every federal budget proposal is just that: a proposal, or a list of recommendations from the White House to Congress. Ultimately, it is for Congress to decide whether to fund a particular government program and at what level. The same is true for tax cuts and tax increases. The final budget for FY 2012 will be a compromise. Nonetheless, President Obama's FY 2012 budget is a helpful tool to predict in what direction federal tax policy may move.

Individuals

In his FY 2012 budget, President Obama repeats his call for Congress to end the Bush-era tax cuts for higher-income individuals (which the president generally defines as single individuals with incomes over $200,000 and married couples with incomes over $250,000). The top individual income tax rates would increase to 36 percent and 39.6 percent, respectively, after 2012. For 2011 and 2012, the top two individual income tax rates are 33 percent and 35 percent, respectively. The president also proposes to limit the deductions of higher income individuals.

Additionally, the president wants Congress to extend the reduced tax rates on capital gains and dividends, but not for higher-income individuals. Single individuals with incomes above $200,000 and married couples with incomes above $250,000 would pay capital gains and dividend taxes at 20 percent rather than at 15 percent after 2012.

The president's FY 2012 budget, among other things, also proposes:

• An AMT patch (higher exemption amounts and other targeted relief) after 2011;
• A permanent American Opportunity Tax Credit (enhanced Hope education tax credit) after 2012;
• A permanent enhanced earned income credit;
• A new exclusion from income for certain higher education student loan forgiveness;
• One-time payments of $250 to Social Security beneficiaries, disabled veterans and others with a corresponding tax credit for retirees who do not receive Social Security; and
• A temporary extension of certain tax incentives, such as the state and local sales tax deduction and the higher education tuition deduction, for one year.

Some of the proposals in the president's FY 2012 budget impact how individuals interact with the IRS. Many taxpayers complain that when they call the IRS, the wait times to speak to an IRS representative are so long they hang up. The president proposes to increase the IRS's budget to hire more customer service representatives. The president also proposes to allow the IRS to accept debit and credit card payments directly, thereby enabling taxpayers to avoid third party processing fees.

Businesses

The tax incentives for businesses in the president's FY 2012 budget are generally targeted to specific industries. One popular but temporary business tax incentive would be made permanent. President Obama proposes to extend permanently the research tax credit. The president also proposes to permanently abolish capital gains tax on investments in certain small businesses.

Other business proposals include:

1. Employer tax credits for creating jobs in newly designated Growth Zones;
2. Additional tax breaks for investments in energy-efficient property;
3. More funds for grants in lieu of tax credits for specified energy property;
4. One-year extensions of some temporary business tax incentives, such as the Indian employment credit and environmental remediation expensing;
5. Modifying Form 1099 business information reporting; and
6. Extending and reforming Build America Bonds.

The president's FY 2012 budget does not include a cut in the U.S. corporate tax rate. Any reduction in the U.S. corporate tax rate is likely to come outside the budget process. The president has spoken often in recent weeks about reducing the U.S. corporate tax rate but he wants any reduction to be revenue neutral; that is, the cost of cutting the U.S. corporate tax rate must be paid for. President Obama has discussed closing some unspecific tax loopholes.

IRS operations

President Obama proposes a significant increase in funding for the IRS. Most of the money would go to hiring new revenue officers and boosting enforcement activities. The White House predicts that investing $13 billion in the IRS over the next 10 years will generate an additional $56 billion in additional tax revenue over the same time period.

Estate tax

Late last year, the White House and the GOP agreed on a maximum federal estate tax rate of 35 percent with a $5 million exclusion for 2010, 2011 and 2012. In his FY 2012 budget, the president proposes to return the federal estate tax to its 2009 levels after 2012 (a maximum tax rate of 45 percent and a $3.5 million exclusion). President Obama also proposes to limit the duration of the generation skipping transfer (GST) tax exemption and to make other estate-tax related changes.

Revenue raisers

The White House and Congress are both looking at ways to cut the federal budget deficit. Taxes are one way. The president's FY 2012 budget proposes a number of revenue raisers, especially in the area of international taxation and in fossil fuel production.

International taxation. The president's budget proposes to reduce tax incentives for U.S.-based multinational companies. One goal of this strategy is to encourage multinational companies to invest in job creation in the U.S. The president's FY 2012 budget calls for, among other things, to limit earnings stripping by expatriated entities, to limit income shifting through intangible property transfers, and to make more reforms to the foreign tax credit rules. If enacted, all of the proposed international taxation reforms would raise an estimated $129 billion in additional revenue over 10 years.

LIFO. President Obama proposes to repeal the last-in, first-out (LIFO) inventory accounting method for federal income tax purposes. Taxpayers that currently use the LIFO method would be required to write up their beginning LIFO inventory to its first-in, first-out (FIFO) value in the first tax year beginning after December 31, 2012. This proposal would raise an estimated $52.8 billion over 10 years.

Fossil fuel tax preferences. The Tax Code includes a number of tax incentives for oil, gas and coal producers. President Obama proposes to repeal nearly all of these tax breaks for oil, gas and coal companies. These proposals would raise an estimated $46.1 billion over 10 years.

Financial institutions. President Obama proposes to impose a financial crisis responsibility fee on large U.S. financial institutions. The fee, if enacted, would raise an estimated $30 billion in additional revenue over 10 years.

Carried interest. The president's FY 2012 budget proposes to tax carried interest as ordinary income. This proposal would raise an estimated $14.8 billion in additional revenue over 10 years.

Insurance company reforms. Insurance companies are subject to specific and very technical tax rules. President Obama proposes to overhaul the tax rules for insurance companies. If enacted, these reforms would raise an estimated $14 billion over 10 years.

These are just some of the revenue raisers in the president's FY 2012 budget. All of them will be extensively debated in Congress in the coming months. Our office will keep you posted on developments. If you have any questions about the president's FY 2012 budget proposals, please contact our office.

In exchange for voluntary disclosure of unreported foreign assets, the IRS is offering taxpayers a second opportunity for reduced penalties. A special offshore voluntary disclosure initiative was announced on February 8, 2011. The initiative is temporary and runs through August 31, 2011.

In exchange for voluntary disclosure of unreported foreign assets, the IRS is offering taxpayers a second opportunity for reduced penalties. A special offshore voluntary disclosure initiative was announced on February 8, 2011. The initiative is temporary and runs through August 31, 2011.

Offshore accounts

The IRS knows that Americans have undisclosed assets in foreign financial institutions. In some cases, taxpayers may not be aware that federal law requires disclosure of offshore accounts above a certain monetary threshold. In other cases, taxpayers know they must report their offshore assets but choose not to make disclosures.

The U.S. and the IRS are working on several fronts to discover unreported offshore assets. The U.S. is negotiating with so-called tax haven jurisdictions for more transparency in their banking and tax laws. These are countries that traditionally have had tough bank secrecy laws. The U.S. has had some success in this area, most notably in getting one of Switzerland's largest banks to agree to share account information with the IRS. Many experts predict that the U.S. will persuade banks in other countries to share account information with the IRS.

In 2010, Congress passed the Hiring Incentives to Restore Employment (HIRE) Act. The new law requires taxpayers with foreign assets exceeding an aggregate value of $50,000 to report them on information returns. This requirement is in addition to the current filing requirement for Form TD F 90-22.1, Report of Foreign Bank and Financial Accounts (FBAR), which applies when the aggregate value of foreign accounts exceeds $10,000. The IRS is expected to release guidance on the HIRE Act's foreign account reporting rules in 2011.

The IRS has also used a carrot and stick approach to encourage taxpayers to come forward. In 2009, the IRS launched an offshore voluntary disclosure program. According to the IRS more than 15,000 taxpayers participated in the 2009 program. The IRS reported that the 2009 program uncovered undisclosed accounts in more than 60 countries.

2011 initiative

The 2011 voluntary disclosure initiative, like the 2009 program, offers a reduced penalty framework in exchange for voluntary disclosure. In the 2009 program, taxpayers faced up to a 20 percent penalty covering up to a six-year period. The penalty framework for 2011 is higher (at 25 percent for most taxpayers), meaning that taxpayers who did not participate in the 2009 voluntary disclosure program will not be rewarded for waiting.

For the 2011 initiative, the penalty framework requires taxpayers to pay a penalty of 25 percent of the amount in the foreign bank accounts in the year with the highest aggregate account balance covering the 2003 to 2010 time period. Participants also must pay back-taxes and interest for up to eight years as well as pay accuracy-related and/or delinquency penalties. Taxpayers participating in the initiative must file all the necessary paperwork and make all required payments with the IRS before August 31, 2011.

Reduced penalties

Some taxpayers may be eligible for a 12.5 or 5 percent penalty under the 2011 initiative. The 12.5 percent penalty applies to taxpayers whose offshore accounts or assets did not surpass $75,000 in any calendar year covered by the 2011 initiative. The five percent penalty generally applies to taxpayers who did not open the foreign account and who met other very specific criteria covered by the 2011 initiative. Individuals who are foreign residents and who were unaware they were U.S. citizens may also qualify for the five percent penalty.

How to participate

The first step is to talk to a tax professional. The program is not just for individuals. Entities such as partnerships and trusts can also request to participate. However, certain taxpayers are ineligible. They include taxpayers under examination (whether or not the examination relates to undisclosed foreign assets) and taxpayers under criminal investigation.

The IRS encourages taxpayers to file a pre-clearance request. The IRS will then notify the taxpayer if the taxpayer has been cleared to make a voluntary disclosure. Pre-clearance, however, does not guarantee acceptance into the program, the IRS cautioned. After pre-clearance, taxpayers submit a voluntary disclosure letter. The IRS will review the letter and notify the taxpayer if the taxpayer has been accepted into the initiative. If accepted, the IRS requires the taxpayer to submit an extensive voluntary disclosure package.

If you have any questions about the IRS voluntary offshore disclosure program, please contact our office.

Under the Patient Protection and Affordable Care Act (PPACA) enacted in March 2010, small employers may be eligible to claim a tax credit of 35 percent of qualified health insurance premium costs paid by a taxable employer (25 percent for tax-exempt employers). The credit is designed to encourage small employers to offer health-insurance to their employees.

Under the Patient Protection and Affordable Care Act (PPACA) enacted in March 2010, small employers may be eligible to claim a tax credit of 35 percent of qualified health insurance premium costs paid by a taxable employer (25 percent for tax-exempt employers). The credit is designed to encourage small employers to offer health-insurance to their employees.

Employees and wages

An employer can claim the maximum 35 percent credit if it has no more than 10 full-time equivalent (FTE) employees receiving average annual wages of $25,000 or less. The credit is phased out as the number of FTEs increases to 25 and as average annual wages increase to $50,000.  An employer with 25 or more employees, or paying average annual wages of $50,000 or more per employee, will not receive a credit.

In counting FTEs, the employer should not include owners and family members.  Seasonal employees are not counted unless they work at least 120 days during the year. In determining average annual wages, employers must count all wages, bonuses, commissions or other compensation, including sick leave and vacation leave.

Applicable years

The credit took effect in 2010.  It did not expire at the end of 2010 but can be claimed from year to year.  The credit applies at the 35/25 percent levels for four years, through 2013. After 2013, the maximum credit increases to 50 percent for for-profit employers and 35 percent for tax-exempt employers, but only for two years. Thus, the credit can be claimed every year for the six years from 2010 and 2015.  The credit is recalculated every year based on the total health insurance premiums paid. Only non-elective employer premiums are counted; salary reduction contributions paid through a cafeteria plan or other arrangement are not counted.

Premiums

An employer must pay at least 50 percent of the premium cost of health insurance coverage, and must pay the same uniform percentage of costs for each employee who obtains health insurance through the employer. A transition rule for 2010 treats an employer as satisfying the uniformity rule as long as the employer pays at least 50 percent of the coverage costs of each employee, based on the cost of employee-only (single) coverage, even if the employer does not pay the same percentage of costs for each employee.

The premiums must be paid for qualified health insurance, such as a hospital or medical service plan or health maintenance organization. It includes coverage for dental, vision, long-term care, nursing home care, and coverage for a specified disease or illness.  Coverage does not accident insurance, disability income insurance, and workers' compensation.

Claiming the credit

The credit is determined on Form 8941, Credit for Small Employer Health Insurance Premiums. For-profit employers report the amount of the credit on Form 3800, General Business Credit, and attach the forms to their income tax return. As a general business credit, any unused credit (in excess of taxable income) can be carried back one year (except for a credit arising in 2010, the first year) or carried forward 20 years.  For-profit employers deduct the credit from the premiums paid for health insurance, when computing the deduction for health insurance premiums.

Tax-exempt employers report the credit on Form 990-T, Exempt Organization Business Income Tax Return, regardless of whether the organization is subject to tax on unrelated business income. The credit is refundable for tax-exempt employers, provided it does not exceed the employer’s income tax withholding and Medicare taxes. The credit is not refundable if the employer does not claim the credit on Form 990-T.

The tax rules surrounding the dependency exemption deduction on a federal income tax return can be complicated, with many requirements involving who qualifies for the deduction and who qualifies to take the deduction. The deduction can be a very beneficial tax break for taxpayers who qualify to claim dependent children or other qualifying dependent family members on their return. Therefore, it is important to understand the nuances of claiming dependents on your tax return, as the April 18 tax filing deadline is just around the corner.

The tax rules surrounding the dependency exemption deduction on a federal income tax return can be complicated, with many requirements involving who qualifies for the deduction and who qualifies to take the deduction. The deduction can be a very beneficial tax break for taxpayers who qualify to claim dependent children or other qualifying dependent family members on their return. Therefore, it is important to understand the nuances of claiming dependents on your tax return, as the April 18 tax filing deadline is just around the corner.

Dependency deduction

You are allowed one dependency exemption deduction for each person you claim as a qualifying dependent on your federal income tax return. The deduction amount for the 2010 tax year is $3,650. If someone else may claim you as a dependent on their return, however, then you cannot claim a personal exemption (also $3,650) for yourself on your return. Additionally, your standard deduction will be limited.

Only one taxpayer may claim the dependency exemption per qualifying dependent in a tax year. Therefore, you and your spouse (or former spouse in a divorce situation) cannot both claim an exemption for the same dependent, such as your son or daughter, when you are filing separate returns.

Who qualifies as a dependent?

The term "dependent" includes a qualifying child or a qualifying relative. There are a number of tests to determine who qualifies as a dependent child or relative, and who may claim the deduction. These include age, relationship, residency, return filing status, and financial support tests.

The rules regarding who is a qualifying child (not a qualifying relative, which is discussed below), and for whom you may claim a dependency deduction on your 2010 return, generally are as follows:

-- The child is a U.S. citizen, or national, or a resident of the U.S., Canada, or Mexico;

-- The child is your child (including adopted or step-children), grandchildren, great-grandchildren, brothers, sisters (including step-brothers, and -sisters), half-siblings, nieces, and nephews;

 -- The child has lived with you a majority of nights during the year, whether or not he or she is related to you;

 -- The child receives less than $3,650 of gross income (unless the dependent is your child and either (1) is under age 19, (2) is a full-time student under age 24 before the end of the year), or (3) any age if permanently and totally disabled;

 -- The child receives more than one-half of his or her support from you; and

 -- The child does not file a joint tax return (unless solely to obtain a tax refund).

Qualifying relatives

The rules for claiming a qualifying relative as a dependent on your income tax return are slightly different from the rules for claiming a dependent child. Certain tests must also be met, including a gross income and support test, and a relationship test, among others. Generally, to claim a "qualifying relative" as your dependent:

-- The individual cannot be your qualifying child or the qualifying child of any other taxpayer; -- The individual's gross income for the year is less than $3,650; -- You provide more than one-half of the individual's total support for the year; -- The individual either (1) lives with you all year as a member of your household or (2) does not live with you but is your brother or sister (include step and half-siblings), mother or father, grandparent or other direct ancestor, stepparent, niece, nephew, aunt, or uncle, or inlaws. Foster parents are excluded.

Although age is a factor when claiming a qualifying child, a qualifying relative can be any age.

Special rules for divorced and separated parents

Certain rules apply when parents are divorced or separated and want to claim the dependency exemption. Under these rules, generally the "custodial" parent may claim the dependency deduction. The custodial parent is generally the parent with whom the child resides for the greater number of nights during the year.

However, if certain conditions are met, the noncustodial parent may claim the dependency exemption. The noncustodial parent can generally claim the deduction if:

-- The custodial parent gives up the tax deduction by signing a written release (on Form 8332 or a similar statement) that he or she will not claim the child as a dependent on his or her tax return. The noncustodial parent must attach the statement to his or her tax return; or

-- There is a multiple support agreement (Form 2120, Multiple Support Declaration) in effect signed by the other parent agreeing not to claim the dependency deduction for the year.

Have you already mailed (on paper or electronically) your Form 1040 for the 2010 tax year but only now noticed you made an error when preparing the return? If you need to correct a mistake on your federal income tax return that you’ve already filed with the IRS, it’s not too late to correct the mistake by filing an amended return, Form 1040X, Amended U.S. Individual Income Tax Return. The IRS considers an amended return filed on or before the due date of a return to be the taxpayer’s return for the period.

How Do I? Correct a mistake on a tax return I’ve already filed?

Have you already mailed (on paper or electronically) your Form 1040 for the 2010 tax year but only now noticed you made an error when preparing the return? If you need to correct a mistake on your federal income tax return that you’ve already filed with the IRS, it’s not too late to correct the mistake by filing an amended return, Form 1040X, Amended U.S. Individual Income Tax Return. The IRS considers an amended return filed on or before the due date of a return to be the taxpayer’s return for the period.

Correcting a mistake

Taxpayers cannot file more than one original tax return per tax year. If you have already filed an original Form 1040 with the IRS, but want to correct an error on the return (such as claiming a deduction or credit you discovered you were entitled to, or removing a credit or deduction you are not qualified to take, changing your filing status, or income, for example) file and amended return, Form 1040X, on or before April 18, 2011 (the filing deadline for this tax season). If the return is filed on or before the deadline for filing, the IRS considers the amended return to be your return for the tax period. If you file an amended return reporting income taxes due after April 18, however, you may be subject to the assessment of interest and penalties.

Example. You filed your 2010 individual income tax return, Form 1040, on February 1, 2011. But in late February you discovered that you made a mistake on your return. You can file an amended return on or before April 18, 2011 (in most other tax years, it is April 15, but due to the Emancipation Day holiday celebrated in Washington, D.C., the deadline for filing returns this year has been moved to April 18). The last return filed on or before April 18 (your amended return) will be your official tax return. Thus, the last filed return you send before the filing deadline (April 18) is the one that counts as the original return for IRS purposes.

Amended returns after April 18

If you discover the error on your return after April 18 has passed, you still file an amended return, Form 1040X, to correct your previously filed return. Certain tax elections once made on the original return, however, are irrevocable.  Also, any tax not paid with the original return accrues interest.  However, as long as a mistake is corrected on an amended return before the original return is audited, penalties are generally waived.

As February gets underway, the 2011 filing season is about to kick into high-gear. The IRS began processing 2010 returns from individuals in January but some taxpayers have to wait until mid-February to file their returns. Additionally, the traditional April 15 filing deadline is extended three more days in 2011, so taxpayers have some extra time to file. All these changes and more may make the start of the filing season challenging. Individuals who are informed about the changes can better navigate their return preparation.

 Filing delays

In December 2010, Congress passed the Tax Relief, Unemployment Insurance Reauthorization and Job Creation Act of 2010 (2010 Tax Relief Act). The new law renewed many individual and business tax incentives that had expired after 2009 for 2010 (and sometimes for 2011 and beyond).

All of these late changes to the Tax Code required the IRS to quickly redesign its forms and reprogram its computer systems. The IRS began processing 2010 returns in January. However, some individuals must wait until February 14, 2011 to file their 2010 returns because of the late legislation. They are:

• Taxpayers claiming itemized deductions on Form 1040, Schedule A: Itemized deductions include mortgage interest, charitable deductions, medical and dental expenses, as well as state and local taxes. In addition, itemized deductions include the state and local general sales tax deduction, which was extended by the 2010 Tax Relief Act.
• Taxpayers claiming the higher education tuition deduction. This deduction for parents and students is claimed on Form 8917.
• Taxpayers claiming the teacher's classroom expense deduction. This deduction is claimed on Form 1040, Line 23 and Form 1040A, Line 16.

The delays affect individuals who file their 2010 Forms 1040 on paper or electronically. Individuals who electronically file their returns can get a head start because many major software providers will accept these impacted returns immediately. The software providers will hold on to the returns and then electronically submit them after the IRS systems open on February 14, 2011 for the delayed forms.

Some of the late changes to the Tax Code have not resulted in delays. For example, the 2010 Tax Relief Act provides for higher 2010 exemption amounts for the alternative minimum tax (AMT). The IRS was able to reprogram its operating systems for this development without any delay for affected taxpayers. Other changes in the 2010 Tax Relief Act do not have any affect on 2010 returns. These include the extension of the American Opportunity Tax Credit and creation of a two percent payroll tax cut for 2011. These changes have no effect on 2010 returns.

April 18

Because of a little-known holiday in the District of Columbia, taxpayers get extra days to file their 2010 returns in April. Friday, April 15, 2011, is Emancipation Day in the District of Columbia. By law, District of Columbia holidays impact tax deadlines in the same way that federal holidays do. Therefore, all taxpayers will have three extra days to file this year: 2010 individual returns are due April 18, 2011. Taxpayers requesting an extension will have until October 17, 2011 to file their 2010 tax returns.

Form 1040

Form 1040 and its schedules (especially Schedule A for itemized deductions) for 2010 looks very similar to Form 1040 for 2009 but there are some changes. Among the changes are:

Standard deduction. The basic standard deduction amounts for 2010 are $5,700 for single individuals; $11,400 for married couples filing a joint return and surviving spouses; $8,400 for heads of household filers; and $5,700 for married taxpayers filing separate returns.

Taxes paid. Taxpayers can elect to deduct state and local sales taxes paid in 2010 in lieu of deducting state and local income taxes paid in 2010. To calculate their deduction, taxpayers can use either actual expenses or the IRS optional sales tax tables.

Adoption credit. Effective for 2010 (and 2011), the adoption credit is refundable. For 2010, the amount of the adoption credit (and maximum exclusion) is $13,170.

Roth IRAs and designated Roth accounts. For tax years beginning before January 1, 2010, an individual may not convert amounts in a traditional IRA to a Roth IRA if his or her modified adjusted gross income (AGI) for the year of distribution exceeds $100,000 (or, if married, do not file jointly). The $100,000 limit and the requirement that a married distributee file a joint return do not apply to distributions made on or after January 1, 2010.

Under a default rule for 2010, half of the taxable amount that results from a rollover or conversion to a Roth IRA from another retirement plan is reported in 2011 and the other half is reported in 2012. An individual may elect to report the entire taxable amount in 2010. The same rule applies to a rollover after September 27, 2010 to a designated Roth account in the same plan. The election may not be revoked after the due date (including extensions) of the individual's 2010 return.

Casualty losses. For 2010, each personal casualty or theft loss is limited to the excess of the loss over $100 (down from $500 for 2009). This is in addition to the 10 percent of AGI limit that generally applies to the net loss.

Health insurance. The health care reform law enacted in early 2010 provides that the value of any employer-provided health insurance coverage for an employee's child is excluded from the employee's income through the end of the tax year in which the child turns age 26. The tax benefit is effective March 30, 2010. Consequently, the exclusion applies to any coverage that is provided to an adult child from that date through the end of the tax year in which the child turns age 26.

Small employer health insurance credit. The health care reform law also created a new tax credit to help small employers provide health insurance to their employees. The credit reaches 35 percent (25 percent for tax-exempt employers) of qualified premium costs. The credit is subject to various limitations, including phase-out based on wages and number of full-time equivalent employees (Line 53).

Self-employed individuals. The Small Business Jobs Act of 2010 allows the deduction for income tax purposes for the cost of health insurance in calculating net earnings from self-employment for purposes of self-employment taxes. The provision only applies to the self-employed taxpayer's first tax year beginning after December 31, 2009.

These are just some of the changes that may impact you. Please contact our office for more details.

Legislation enacted during the past few years, including the Small Business Jobs Act of 2010 and the more recently enacted Tax Relief, Unemployment Insurance Reauthorization, and Job Creation Act of 2010 (2010 Tax Relief Act), contains a number of important tax law changes that affect 2011. Key changes for 2011 affect both individuals and businesses. Certain tax breaks you benefited from in 2010, or before, may have changed in amount, timing, or may no longer be available in 2011. However, new tax incentives may be valuable. This article highlights some of the significant tax changes for 2011.

New payroll tax cut for wage earners

New for calendar 2011 is a payroll tax cut for wage earners and self-employed individuals. The payroll tax cut, as provided by the 2010 Tax Relief Act, reduces the employee's share of Social Security taxes by two percent, from 6.2 percent to 4.2 percent, for all wages earned during the 2011 calendar year, up to the taxable wage base of $106,800. Future Social Security is not affected by the payroll tax cut.

Many workers can expect to see an average tax savings of more than $1,000 as a result of the new payroll tax cut. For example, a single individual who earns $40,000 annually and is paid weekly will see an extra $15 in her paycheck every week. A single individual who earns $60,000 annually and is paid bi-weekly will see an extra $46 in her paycheck.

Self-employed individuals also benefit from the payroll tax cut. Self-employed individuals will pay 10.4 percent on self-employment income up to the threshold.

Payroll companies and employers are responsible for implementing the payroll tax cut; employees do not need to adjust their withholding or take any other action. However, it is always a good decision regardless to review your withholding to ensure you are not withholding too much or too little.

No more Making Work Pay Credit. The payroll tax cut replaces the Making Work Pay Credit (MWPC), which expired at the end of 2010 and was not renewed for 2011. The MWPC provided a refundable tax credit of up to $400 for qualified single individuals and up to $800 for married taxpayers filing joint returns for 2009 and 2010.

Residential energy improvement credits

For individuals who may be making energy-efficient improvements to their homes in 2011 important changes have taken place for a popular tax credit. The 2010 Tax Relief Act extended the Code Sec. 25C nonbusiness energy efficient property credit for homeowners for one year, through December 31, 2011. However, more restrictive rules apply for 2011 than applied in 2010. Effective for property placed in service after December 31, 2010, an individual is entitled to a credit against tax in an amount equal to:

• 10 percent of the amount paid or incurred for qualified energy efficiency improvements (building envelope components) installed during the tax year, and
• The amount of residential energy property expenditures paid or incurred during the tax year.

The maximum credit allowable is $500 over the lifetime of the taxpayer. The $500 amount must be reduced by the aggregate amount of previously allowed credits the taxpayer received in 2006, 2007, 2009 and 2010. There are certain restrictions on the amounts claimed for certain items as well. The amount claimed for windows and skylights in a year can not exceed $200 less the total of the credits you claimed for these items in all earlier tax years ending after December 31, 2005. The credit also can not exceed:

 -- $50 for an advanced main circulating fan;
-- $150 for any qualified natural gas, propane, or hot water boiler; and
-- $300 for any item of energy efficient property

Energy-efficient credit for contractors

The 2010 Tax Relief Act retroactively extends the new energy efficient home credit for eligible contractors for two years, through December 31, 2011. Eligible contractors can claim a credit of $2,000 or $1,000 for each qualified new energy efficient home either constructed by the contractor or acquired by a person from the contractor for use as a residence during the tax year.

Annuity contracts

Beginning in 2011, taxpayers may partially annuitize non-retirement plan annuity payments they receive from an annuity contract. This partial annuitization applies to amounts you receive in tax years beginning after December 31, 2010 and applies to such an annuity, endowment or life insurance contract. If you receive an annuity for a period of 10 years or longer, or over one or more lives, under any portion of the annuity, endowment or life insurance contract, that portion is treated as a separate contract for purposes of annuity taxation.

FSAs, HSAs and Archers MSAs

The Patient Protection and Affordable Care Act enacted in 2010 places new limits on flexible spending arrangements (FSAs), health savings accounts (HSAs) and Archer medical savings accounts (Archer MSAs). After December 31, 2010, a distribution from an FSA, HSA or Archer MSA for a medicine or drug is a tax-free qualified medical expense only if the medicine or drug is a prescribed drug (determined without regard to whether such drug is available without a prescription) or is insulin. Additionally, for distributions made after 2010, the additional tax on distributions from an HSA that are not used for qualified medical expenses increases significantly, from 10 percent to 20 percent of the disbursed amount. The additional tax on distributions from an Archer MSA that are not used for qualified medical expenses increases from 15 percent to 20 percent of the disbursed amount.

Simple Cafeteria Plans for small employers

Beginning January 1, 2011, certain small employers can adopt "simple cafeteria plans," which provide certain nontaxable benefits to employees. Eligible employers generally include those with an average of 100 or fewer employees on business days during either of the two preceding tax years. Benefits of simple cafeteria plans can include certain medical coverage, group-term life insurance, flexible spending accounts (FSAs), and dependent care assistance.

New electronic filing rules for employers

Nearly all employers must use the IRS Electronic Federal Tax Payment System (EFTPS) for federal tax payments made in 2011. Beginning after December 31, 2010, employers must use electronic funds transfer (EFT) to make all federal tax deposits, including deposits of employment tax, excise tax, and corporate income tax. After December 31, 2010, Forms 8109 and 8109-B, Federal Tax Deposit Coupon, can no longer be used.

Employer payroll tax forgiveness expires

Qualified employers who hired unemployed workers after February 3, 2010 and prior to January 1, 2011 may have been eligible for payroll tax forgiveness. The Hiring Incentives to Restore Employment Act (HIRE Act) provided temporary forgiveness of the employer-share of Social Security tax for eligible new-hires. For each worker retained for at least a year, businesses may claim an additional general business tax credit, up to $1,000 per worker, when they file their 2011 income tax returns.

New broker basis reporting rules

Beginning in 2011, generally all brokers who are required to file information returns reporting gross proceeds of a "covered security" (such as corporate stock), must include in the return the customer's adjusted basis in the security. A broker must report the adjusted basis and type of gain (long term or short term gain or loss) for most stock acquired on or after January 1, 2011.

Reporting is generally undertaken on Form 1099-B, Proceeds from Broker and Barter Exchange Transactions. A "covered security" includes all stock acquired beginning in 2011, as mentioned above, except for stock in a mutual fund (regulated investment company or RIC) or stock acquired in connection with a dividend reinvestment plan (DRP). Reporting for these and other types of securities and options will need to be reported beginning after 2012 and 2013.

Real estate reporting requirements

Beginning in 2011, taxpayers receiving rental income from real estate who make payments of $600 or more during the tax year to a service provider (excluding incorporated entities) must provide an information return to the IRS, as well as the provider, reporting the payments. Typically, the information is to be reported on Form 1099-Misc. Certain exceptions, such as for hardship or active members of the uniformed services or employees of the intelligence community apply.

These are just some of the many important tax changes that expired at the end of 2010 or take effect this year. Please contact our office if you have any questions.

While Congress extended the reduced individual income tax rates with passage of the Tax Relief, Unemployment Insurance Reauthorization, and Job Creation Act of 2010 (2010 Tax Relief Act) in late 2010, it also extended several educational tax benefits as well through 2012. As families plan their upcoming tax year, it is important to keep these benefits in mind.

American Opportunity Tax Credit

Individuals may continue to claim a credit against their federal tax liability based on tuition payments and certain related expenses. Previously referred to as the Hope Credit, the American Opportunity Tax Credit (AOTC) remains available for taxpayers for the 2011 and 2012 tax years. Qualifying families may claim an annual tax credit of up to $2,500 for undergraduate college expenses, up to $10,000 for a four-year program. According to a recently-issued report, Treasury predicts that 9.4 million families will be able to claim a total of $18.2 billion AOTC credits in 2011, an average of $1,900 per family.

Lifetime learning credit

Taxpayers can claim the lifetime learning credit for post-high school education, as well as courses to acquire or improve job skills. These institutions include colleges, universities, vocational schools, and any other postsecondary educational institution eligible to participate in a student aid program administered by the U.S. Department of Education. The lifetime learning credit is limited to $2,000 per eligible student, based upon payment of tuition and other qualified expenses.  

The IRS released Tax Tip 2010-12 reminding taxpayers that they cannot claim both the lifetime learning credit and the AOTC for one child in a single tax year. However, if the family has multiple children in college, the family may apply the credits on a "per-student, per-year basis." This means that the family with two children in college, for example, could claim the AOTC for one child and the lifetime learning credit for the other.

Coverdell Education Savings Accounts

The 2010 Tax Relief Act also extended the increased maximum contribution amount to Coverdell education savings accounts. Taxpayers may contribute a maximum of $2,000 per year to these tax-preferred accounts. Earnings on these contributions grow tax-free, while amounts subsequently withdrawn are excludable from gross income to the extent used for qualified educational expenses.

Educational assistance programs

The 2010 Tax Relief Act also extended taxpayers' annual exclusion of up to $5,250 in employer-provided educational assistance from their gross income. The exclusion applies to both gross income for federal income tax purposes, as well as wages for employment tax purposes.

Federal Scholarships with Service requirements

The 2010 Tax Relief Act continues the gross income exclusion for scholarships with obligatory service requirements received by candidates at certain qualified educational organizations. The exclusion applies to scholarships granted by the National Health Service Corps Scholarship Program or the F. Edward Hebert Armed Forces Health Professions Scholarship and Financial Assistance Program.

Qualified Tuition and Expense Deduction

The 2010 Tax Relief Act also extends the above-the-line deduction for qualified tuition and related expenses through 2011. The deduction applies to tuition and fees paid for the enrollment of the taxpayer, the taxpayer's spouse, or any dependent for which the taxpayer is entitled to a dependency exemption. Taxpayers can not claim both one of the education tax credits and the tuition and expense deduction in a single year. These continue to be either/or tax breaks.

Student loan interest deduction

Finally, after the student graduates, they may still claim an educational tax benefit by repaying their educational loans. Within certain adjusted gross income limits, taxpayers may claim a deduction for interest paid on student loans. The 2010 Tax Relief Act extends favorable limits on this deduction. Through 2012, the law extended the increased modified adjusted gross income phase-out ranges, meaning more taxpayers can claim the deduction. The 2010 Tax Relief Act also extended the repeal of the 60-month limit on deductible payments.

Included among the many important individual and business incentives extended and enhanced by the massive tax bill passed in late December is a 100-percent exclusion of gain from the sale of qualified small business stock. Under the Tax Relief, Unemployment Reauthorization and Job Creation Act of 2010 (2010 Tax Relief Act) individuals and other noncorporate taxpayers should not overlook the benefit of investing in qualified small business stock considering the ability for qualifying taxpayers to exclude 100-percent of gain from the sale or exchange of the stock. There are certain limitations, however, regarding who qualifies for the tax break, holding periods, and what qualifies as qualified small business stock.

What is qualified small business stock?

The 100-percent exclusion from gain for investing in qualified small business stock is intended to encourage investment in small businesses and specialized small business investment companies. To qualify as small business stock for purposes of the 100-percent exclusion:

-- The stock must be issued by a C corporation that invests 80-percent of its assets in the active conduct of a trade or business and that has assets of $50 million or less when the stock is issued;
-- Qualified stock must be must be held for more than five years (rollovers into other qualified stock are allowed);
-- The amount taken into account under the exclusion is limited to the greater of $10 million or ten times the taxpayer's basis in the stock;
-- Any taxpayer, other than a C corporation, can take advantage of the exclusion.

Tax benefits

The 2010 Small Business Jobs Act enhanced the exclusion of gain from qualified small business stock to non-corporate taxpayers. For stock acquired after September 27, 2010 and before January 1, 2011, and held for at least five years, the 2010 Small Business Jobs Act provided an exclusion of 100 percent.

The 2010 Tax Relief Act extends the 100 percent exclusion for one more year, for stock acquired before January 1, 2012. As a result of the extension of the 100-percent exclusion, none of the gain on qualifying sales or exchanges of qualified small business stock is subject federal income tax or AMT will be imposed on gain from the sale or exchange of qualified small business stock that is acquired after September 27, 2010 and before January 1, 2012, and that is held for more than five years. In addition, the excluded gain is not treated as a tax preference item for AMT purposes, so none of the gain will be subject to AMT.

The holding period requirement

Because of the various changes to the percentage of the exclusion, a taxpayer must be aware not only of meeting the five year holding requirement, but also of the date the qualified small business stock was acquired.

For example, if you acquired qualified small business stock after February 17, 2009 and before September 28, 2010, then only 75 percent of the gain will be subject to tax if the stock is sold or exchanged more than five years later. If you acquired qualified small business stock on February 17, 2009, then only 50 percent of the gain will be subject to tax if the stock is sold or exchanged after February 17, 2014. If you acquired the stock after September 27, 2010 and before January 1, 2012, then no tax will be imposed on the gain if the stock is sold or exchanged more than five years later.

Eligibility

To be eligible for the exclusion, the small business stock must be acquired by the individual at its original issue (directly or through an underwriter), for money, property other than stock, or as compensation for services provided to the corporation. Stock acquired through the conversion of stock (such as preferred stock) that was qualified stock in the taxpayer's hands is also qualified stock in the taxpayer's hands.

However, small business stock does not include stock that has been the subject of certain redemptions that are more than de minimis. If you acquire or acquired qualified stock by gift or inheritance, you are treated as having acquired that stock in the same manner as the transferor and will need to add the transferor's holding period to your own.

A partnership may distribute qualified stock to its partners so long as the partner held the partnership interest when the stock was acquired, and only to the extent that partner's share in the partnership has not increased since the stock was acquired.

Taxpayers may elect to deduct state and local general sales and use taxes in lieu of deducting state and local income taxes for 2010 and 2011. Before Congress passed the 2010 Tax Relief Act (Tax Relief, Unemployment Insurance Reauthorization and Job Creation Act of 2010), the sales tax deduction was not available for the 2010 tax year. However, the 2010 Tax Relief Act retroactively extends the sales tax deduction for 2010 and also makes it available for the 2011 tax year.

Thus, all individual taxpayers who itemize their tax deductions for 2010 and 2011 on Schedule A, Form 1040, have a choice between deducting state and local income taxes (as has always been the case for itemized deductions) or deducting state and local general sales taxes as an itemized deduction instead. The state and local sales tax deduction is particularly beneficial for those taxpayers who live in states without state income taxes (Alaska, Florida, Nevada, New Hampshire, South Dakota, Texas, Tennessee, Washington state, and Wyoming), and thus don't benefit from the state income tax deduction.

Planning Note. The extension of the deduction for state and local general sales taxes does not impact states such as California, Illinois, and Oregon that have decoupled from the deduction, or states such as Connecticut, Michigan, or West Virginia that do not allow federal itemized deductions.

Comment. It is important to remember for taxpayers who are claiming itemized deductions on Schedule A for the 2010 tax year (thus affecting deductions for state sales tax) that due to the late passage of the 2010 Tax Relief Act, the IRS will not be able to process returns of those whose filings are delayed (Schedule A filers, among others) until February 14, 2011.

Methods for calculating the deduction

The right decision is usually made simply by determining which deduction is higher for you (if you live in a state that provides for the state income tax deduction.)

If you elect to deduct state and local sales taxes in lieu of deducting state and local income taxes, you can chose between two methods of computation:

• The actual expense method; or
• The IRS's optional state sales tax tables method.

Actual expense method

Under the actual expense method, you must keep the actual sales receipts that show the sales tax paid. This may be somewhat more difficult for 2010 since the 2010 Tax Relief Act was not passed until December 2010, long after some taxpayers may have thrown most of their old sales slips for ordinary expenses into the trash. Nevertheless, collecting receipts, especially for major purchases, may prove enough to make use of the "actual expense method" instead of the IRS tables.

Some further complications. Qualifying state and local sales taxes allowed under the actual expense method include only sales taxes set at the general sales tax rate, with exceptions for food, clothing, medical supplies, and motor vehicles.

Optional state sales tax tables method

Under this method, you don't have to keep your receipts (although keeping some receipts from motor vehicle and other specified purchases may be advantageous (see below)).

The IRS optional state sales tax tables are supposed to reflect the average state sales tax deduction paid by the average resident of your state, based on both income level and number of exemptions. Income levels on the tables for each state run from $0 to "$200,000 or more;" exemption columns go from 1 to "more than 5."

Income for purposes of the IRS tables includes adjusted gross income, plus certain non-taxable income that increases your purchasing power. The later amounts include tax-exempt interest, veterans' and Social Security benefits, nontaxable IRA withdrawals and the like. Since the higher the income level, the higher the table deduction amount, it is to your advantage (although it is not required) to include these in this computation.

The local sales tax computation. The IRS tables do not reflect local sales taxes. The IRS does not publish the appropriate local sales tax rates. You have to find it. Taxpayers compute their combined state and local sales tax deduction amount by:

1. (a) Dividing the local general sales tax rate by the state general sales tax rate; (b) Multiplying that figure by the amount of state general sales taxes in the IRS tables; and
2. Adding the amount of local general sales taxes (1) to the amount of state general sales taxes in the tables.

Moving during the year

The IRS Optional State Sales Tax Tables cover most states and the District of Columbia. Your legal state of residence for the year determines which table to use.

If you lived in more than one state during 2010, you must multiply the table amount for each state you lived in by a fraction, equal to the number of days you lived in each state, divided by 365. Prorating local sales taxes is also required if you moved from one locality to another in the same state.

Figuring out the new sales tax itemized deduction takes several steps. Nevertheless, the tax savings available may make it well worth your while to "do the math." You should consult your tax advisor with questions since deduction planning can be more complicated than many think.

On December 17, 2010 President Obama signed into law the Tax Relief, Unemployment Insurance Reauthorization, and Job Creation Act of 2010 (2010 Tax Relief Act). This sweeping new tax law includes a two-year extension of the Bush-era tax cuts, including extension of the current, lower individual tax rates and capital gains/dividend tax rates. The new tax law - the largest in over ten years - also includes a temporary estate tax compromise, as well as the extension of many popular individual and business tax incentives, an alternative minimum tax (AMT) "patch" for 2010 and 2011, 100 percent bonus depreciation for businesses, and more. The much-anticipated legislation provides tax relief to taxpayers across-the-board. Here is a review of the 2010 Tax Relief Act's major provisions:

Individuals

Income tax rates. Among the most valuable tax breaks for individuals in the new law is a two-year extension of individual income tax rate reductions. The new law retains the current 10, 15, 25, 28, 33, and 35 percent individual tax rates for two years, through December 31, 2012. If Congress had not passed this extension, the individual tax rates would have jumped significantly for all income levels.

The new law also extends the full repeal of the limitation on itemized deductions and the personal exemption phaseout for higher-income taxpayers, through December 31, 2012.

Capital gains/dividends. The new law extends reduced capital gains and dividend tax rates for two years, through December 31, 2012. For 2011 and 2012, individuals in the 10 and 15 percent rate brackets can continue to take advantage of a zero percent capital gains and dividend tax rate. Individuals in higher rate brackets will enjoy a maximum tax rate of 15 percent on capital gains and dividends, as opposed to a 20 percent rate on capital gains and ordinary income tax rates on dividends.

Marriage penalty relief. Married couples filing jointly will benefit from provisions designed to provide relief from the marriage penalty. For 2010, the standard deduction for a married couple filing a joint return is twice the single taxpayer's amount. The 2010 Tax Relief Act extends the increased standard deduction for married taxpayers for two years, through December 31, 2012. The 2010 Tax Relief Act extends the expanded 15 percent rate bracket for married couples filing a joint return for two years, through December 31, 2012.

Payroll tax cut. The new law provides a payroll tax cut for employees. Effective for calendar year 2011, the employee share of the OASDI portion of Social Security taxes is reduced from 6.2 percent to 4.2 percent, up to the taxable wage base of $106,800. Self-employed individuals will get an equivalent tax break, paying 10.4 percent on self-employment income up to the wage base (reduced from the normal 12.4 percent rate). The payroll tax cut replaces the Making Work Pay credit that has been in place for 2009 and 2010, but generally offers a much higher benefit. Unlike the Making Work Pay credit, the payroll tax cut does not exclude individuals based on their earnings. Thus the payroll tax cut can provide significantly higher benefits -- a maximum payroll tax reduction of $2,136 on wages, compared to a maximum $800 Making Work Pay credit for married couples filing jointly and $400 for unmarried individuals.

AMT patch. The new law provides an AMT "patch" for 2010 as well as 2011 at higher exemption amounts. The 2010 Tax Relief Act raises the exemption amounts for 2010 to $47,450 for individuals, $72,450 for married taxpayers filing joint returns, and $36,225 for married taxpayers filing separately. For 2011, the amounts are increased to $48,450 for individuals, $74,450 for married taxpayers filing jointly, and $37,225 for married taxpayers filing separately.

More incentives. Along with all these incentives, the new law extends many popular but temporary tax breaks. Extended for 2011 and 2012 are:

• $1,000 child tax credit;
• Enhanced earned income tax credit;
• Adoption credit with modifications;
• The enhanced dependent care credit; and
• Deduction for certain mortgage insurance premiums.

The new law also extends retroactively some other valuable tax incentives for individuals that expired at the end of 2009. These incentives are extended for 2010 and 2011 and include:

• State and local sales tax deduction;
• Teacher's classroom expense deduction;
• Charitable contributions of IRA proceeds; and
• Charitable contributions of appreciated property for conservation purposes.

Businesses

Bonus depreciation. Businesses can use bonus depreciation to immediately write off a percentage of the cost of depreciable property. The new law provides 100 percent bonus depreciation for qualified investments made after September 8, 2010 and before January 1, 2012. It also continues bonus depreciation, albeit at 50 percent, on property placed in service after December 31, 2011 and before January 1, 2013. There are special rules for certain longer-lived and transportation property. Additionally, certain taxpayers may claim refundable credits in lieu of bonus depreciation.

Code Sec. 179 expensing. Along with bonus depreciation, the new law also provides for enhanced Code Sec. 179 expensing for 2012. Under current law, the Code Sec. 179 dollar and investment limits are $500,000 and $2 million, respectively, for tax years beginning in 2010 and 2011. The new law provides for a $125,000 dollar limit (indexed for inflation) and a $500,000 investment limit (indexed for inflation) for tax years beginning in 2012 (but not after). Otherwise, those caps would have dropped to a $25,000/$200,000 level.

Research credit. Congress extended the research tax credit for two years, for 2010 and 2011.

More incentives. Other valuable business incentives in the new law include extensions of:

• 100 percent exclusion of gain from qualified small business stock;
• Transit benefits parity;
• Work Opportunity Tax Credit (with modifications);
• New Markets Tax Credit (with modifications);
• Differential wage credit;
• Brownfields remediation;
• Active financing exception/look-through treatment for CFCs;
• Tax incentives for empowerment zones; and
• Special rules for charitable deductions by corporations and other businesses.

Energy Tax Breaks

Businesses. The new law extends some energy tax breaks for businesses. One of the most valuable energy incentives is the Code Sec. 1603 cash grant in lieu of tax credits. This incentive encourages the development of alternative energy sources, such as wind energy. Other business energy incentives extended by the new law include excise tax and other credits for alternative fuels, percentage depletion for oil and gas from marginal wells, and other targeted incentives.

Individuals. The new law also extends some popular energy tax incentives for individuals. Individuals who made energy efficiency improvements to their homes in 2009 or 2010 can benefit from the Code Sec. 25C energy tax credit, which rewards individuals who install energy efficient furnaces, add insulation, or make other similar improvements to reduce energy usage. The new law extends the credit through 2011 but reduces some of its benefits.

Education

The Tax Code includes a number of incentives to encourage individuals to save for education expenses. Many incentives are temporary and expired at the end of 2009, or were set to expire at the end of 2010. The new law extends for two years, through December 31, 2012, the following popular education tax breaks:

• The American Opportunity Tax Credit (previously the Hope education credit);
• Student loan interest deduction;
• Exclusion for employer-provided educational assistance;
• Enhanced Coverdell education savings accounts; and
• Special rules for certain scholarships.

The higher education tuition deduction was extended through 2011.

Estate and gift taxes

Beginning in 2011, the estate tax had been scheduled to revert to its pre-2001 levels of a 55 percent tax rate and a $1 million exclusion. For 2010, estates were subject to no federal estate tax but heirs had to take inherited property under a modified carryover tax basis regime.

Estate tax. The new law revives the estate tax through 2012, but at a reduced maximum estate tax rate of 35 percent and a $5 million exclusion. The revived estate tax applies to estates of decedents dying in 2011 and 2012. However, for 2010, the new law gives estates the option to apply the estate tax at the 35 percent/$5 million level, with a stepped-up basis, or to elect no estate tax but with modified carryover basis. The new law also allows "portability" between spouses of the maximum exclusion (for a combined $10 million benefit) and extends some other taxpayer-friendly provisions originally enacted in 2001.

This far-reaching tax package affects almost every taxpayer. Please contact our office if you have any questions on how you can start maximizing your savings within this sweeping $800 billion tax law.

Businesses will benefit from a number of extended and enhanced tax breaks under the recently enacted Tax Relief, Unemployment Insurance Reauthorization and Job Creation Act of 2010 (2010 Tax Relief Act). The 2010 Tax Relief Act boosts 50-percent bonus depreciation to 100 percent through 2011 and provides increased Code Sec. 179 expensing in 2012.

100 percent bonus depreciation

The 2010 Tax Relief Act benefits businesses by increasing 50-percent bonus depreciation to 100-percent for qualified investments made after September 8, 2010 and before January 1, 2012 (before January 1, 2013 for certain longer-lived and transportation property). Thus, businesses that bought qualifying property after September 8, 2010 but before December 17, 2010 (the date of enactment of the 2010 Tax Relief Act) in anticipation of using 50-percent bonus depreciation received a welcome surprise as they will benefit from 100-percent bonus depreciation.

This provision is especially beneficial for businesses because bonus depreciation, unlike Code Sec. 179 expensing, is not limited to smaller companies, or capped at a certain dollar level. However, only new property qualifies for the 100-percent bonus depreciation (unlike Code Sec. 179 expensing, which can be claimed for both new and used property).

Example. In January 2011, Big Co., a calendar year business, buys $1 million of qualifying property eligible for the 100-percent bonus depreciation deduction. Under the 2010 Tax Relief Act's enhanced 100-percent bonus depreciation provision, Big Co. will be able to claim a $1 million depreciation deduction for the property on its 2011 tax return.

Post-2011 depreciation

Although enhanced 100-percent bonus depreciation is not extended into 2012, the new law does provide 50-percent bonus depreciation for qualified property placed in service after December 31, 2011 and before January 1, 2013.

Option to take refundable credits in lieu of bonus depreciation

The American Recovery and Reinvestment Act of 2009 (2009 Recovery Act) provided that a corporation otherwise eligible for additional first-year depreciation may elect to claim additional research or minimum tax credits in lieu of claiming depreciation for qualified property placed in service after March 31, 2008 and before December 31, 2008. The 2010 Tax Relief Act generally extends similar treatment for two years, through December 31, 2012.

Code Section 179 expensing

Over the years, Congress has repeatedly increased dollar and investment limits under Code Sec. 179 to encourage spending by businesses. For tax years beginning in 2010 and 2011, the 2010 Small Business Jobs Act increased the Code Sec. 179 dollar and investment limits to $500,000 and $2 million, respectively. For tax years beginning in 2012, the new law provides for a $125,000 dollar limit and a $500,000 investment limit (both indexed for inflation). Without this provision, the dollar and investment limits would have reverted to $25,000 and $200,000 respectively for tax years beginning after 2011. Amounts that are not eligible for expensing due to excess investments can not be carried forward and expensed in a later year; they may only be recovered through depreciation.

Off-the-shelf computer software. The 2010 Tax Relief Act also provides that off-the-shelf computer software qualifies as eligible property for Code Sec. 179 expensing. The software must be "placed in service" (used) in a tax year beginning before 2013.

If you have any questions about these two business incentives under the 2010 Tax Relief Act, please call our office.

Congress not only extended the current, lower individual income tax rates through 2012 in the recently enacted Tax Relief, Unemployment Insurance Reauthorization and Job Creation Act of 2010 (2010 Tax Relief Act); it also extended a number of beneficial tax breaks for families and individuals. Through 2012, the law extended significant tax incentives for education, children, and energy-saving home improvements.

Individual Tax Rates

The 2010 Tax Relief Act extends all of the current lower individual tax rates across the board, for all taxpayers, at 10, 15, 25, 28, 33, and 35 percent for two years, through 2012. In addition, under the new law the size of the 15 percent tax bracket for married couples filing jointly and surviving spouses remains double that of the 15 percent tax bracket for individual filers, thus continuing to provide "marriage penalty" relief.

State and local sales tax deduction. Congress also extended the deduction for state and local sales taxes in lieu of the state and local income tax deduction through 2011.

More marriage penalty relief

In addition to expanding the 15 percent income tax rate bracket, the 2010 Tax Relief Act also maintains the increased basic standard deduction for joint filers. Through 2012, the standard deduction for married taxpayers filing a joint return (and surviving spouses) is twice the basic standard deduction amount for single individuals. For example, the standard deduction for individuals for 2011 is $5,800; for married taxpayers filing jointly, the standard deduction for 2011 will be $11,600.

No personal exemption phaseout

Higher-income individuals and families will also benefit from the ability to claim an unreduced personal exemption. Before 2010, taxpayers with income over certain amounts were subject to phaseout of their personal exemption. However, under the 2010 Tax Relief Act, personal exemptions are not reduced, for an additional two years through 2012.

Expanded child tax credit

The 2010 Tax Relief Act extends the $1,000 child tax credit for two years, through December 31, 2012. The child tax credit can be claimed for each qualifying child under age 17 (at the close of the year) that the taxpayer can claim as a dependent. However, the amount of the credit is reduced as a taxpayer's income increases. The credit is reduced (but not below zero) by $50 for each $1,000 of modified adjusted gross income (AGI) above $110,000 for joint filers and above $75,000 for others. The new law also extends other enhancements to the credit, including the ability to offset both the regular tax and alternative minimum tax.

Expanded earned income tax credit

The 2010 Tax Relief Act extends the enhanced earned income tax credit (EITC) for two years, through 2012. The new law also simplifies computation of the EITC.

Adoption credit

Through 2012, the new law expands the adoption credit and the exclusion from income for employer-provided adoption assistance. However, the new law does not extend certain changes made by the Patient Protection and Affordable Care Act of 2010 (PPACA) for 2010 and 2011. Therefore, the credit is not refundable after 2011 and the additional $1,000 under the PPACA is not available after 2011. For 2012, the maximum credit therefore is $12,170 (indexed for inflation after 2010) and is phased out ratably for taxpayers with modified AGI over $182,520.

Dependent care credit

The 2010 Tax Relief Act extends the enhanced dependent care credit for two years, through 2012. A taxpayer who incurs expenses to care for a child under age 13 or for an incapacitated dependent or spouse, in order to enable the taxpayer to work or look for work, is eligible to claim the dependent care credit. The maximum expenses that can be claimed through 2012 are $3,000 for one qualifying individual and $6,000 for more than one qualifying individual. Additionally, the maximum credit rate is 35 percent. Thus, for 2010, the maximum dependent care credit is $1,050 (35 percent of up to $3,000 of eligible expenses) for one qualifying individual and $2,100 for more than one qualifying individual (35 percent of up to $6,000 of qualified eligible expenses).

Tax breaks for education

The 2010 Tax Relief Act extends a number of tax incentives to help defray the costs of education. The new law extends the American Opportunity Tax Credit (AOTC), the student loan interest deduction, the exclusion from income for employer-provided assistance, and more. The AOTC, which is 40 percent refundable, can be claimed for expenses incurred for the first four years of a student's post-secondary education. The credit equals 100 percent of the first $2,000 of qualified higher education tuition and related expenses (including course materials), and 25 percent of the next $2,000 of expenses. In effect, a maximum credit of $2,500 a year can be claimed for each eligible student.

Through 2012, employees who receive educational assistance from their employer can continue to exclude up to $5,250 in employer-provided educational assistance from their income and employment taxes. Graduate school tuition also qualifies for the exclusion.

Taxpayers will also continue to benefit from the $2,500 above-the-line student loan interest deduction through 2012. The new law also expanded the modified AGI range for the phaseout of the deduction. For 2010, for instance, the deduction phases out ratably for taxpayers with modified AGI between $60,000 and $75,000 ($120,000 and $150,000 for joint filers).

Coverdell education savings accounts (ESAs) provide taxpayers with another mechanism to save for education. The 2010 Tax Relief Act enables taxpayers to continue to contribute up to $2,000 a year to a Coverdell ESA for beneficiaries under age 18 (as well as special needs beneficiaries of any age). In addition to higher education expenses, Coverdell ESAs can be used to pay for elementary and secondary education expenses through 2012. However, the amount that can be contributed is subject to income phaseouts.

Incentives for energy-efficient improvements

The 2010 Tax Relief Act also rewards individuals and families who make energy-saving improvements to their home. For example, the new law extends through 2011 (only one year) the popular Code Sec. 25C tax credit, which provides a credit for expenses for qualified energy efficiency improvements and property, such as furnaces, water heaters, insulation materials, exterior windows, skylights, doors, and other items.

Although individual income tax returns don't have to be filed until April 15, taxpayers who file early get their refunds a lot sooner. The IRS begins accepting returns in January but does not starting processing returns until February. Determining whether to file early depends on various personal and financial considerations. Filing early to somehow fly under the IRS's audit radar, however, has been ruled out by experts as a viable strategy.

Required documents

Filing a return early may not be practical for many taxpayers because they do not yet have enough information to accurately fill out their return. If you have not received information returns, like Forms 1099 or Schedule K-1, or if you are missing documents or other information you need to complete your return, it may be difficult, if not impossible, to accurately prepare your tax return. For example, employers do not have to provide wage statements to their employees until January 31 (although an employer can provide Form W-2 sooner if an employee terminates employment). The IRS requires this statement to be attached to your return (either in paper form or electronically when filing online).

Information returns also do not have to be furnished until January 31. These include, among others, the forms for dividends, interest income, royalty income (Form 1099-MISC), stock sales (Form 1099-B), real estate sales (Form 1099-S), state tax refunds (Form 1099-G), mortgage interest paid (Form 1098), and distributions from pension plans (Form 1099-R). Waiting until you receive all the information needed to complete your return accurately also lessens your chances of making mistakes, which can call attention to your return by the IRS. The IRS will not process your return electronically until it is accurate.

Last year's return

You'll also want to take a look at your 2009 tax return. Did your circumstances change in 2010? Changes such as starting a new job, retiring, getting married, having a child, and so on, have important tax consequences. Congress extended, enhanced and created new tax incentives in 2010 under the Tax Relief, Unemployment Insurance Reauthorization, and Job Creation Act of 2010 (2010 Tax Relief Act) that could generate a larger refund. Another important consideration is the current economic downturn, which may have generated significant tax losses in many investment portfolios.

Refunds

If you have all the information you need to completely and accurately fill out your tax return, and you are owed a refund, filing early is attractive. The sooner you file, the sooner you'll see your refund check from the IRS. If you file your return electronically and choose to have your refund directly deposited into your bank account, the IRS typically will issue your refund in as few as 10 days.

If you owe money, however, you may want to wait until April 15 to file. Alternatively, you can file early online and date your tax payment to be released on April 15. If you have the funds to pay what you owe and you pay early, you could lose out on keeping the money invested and earning interest until April 15.

Also remember, no matter how early you file your return, the three-year statute of limitations during which the IRS can question your return and assess more tax doesn't start to run until April 15. Please contact our office if you have any questions about filing early.

In 2011, millions of employees will receive a significant boost in their take-home pay as a result of the Tax Relief, Unemployment Insurance Reauthorization and Job Creation Act of 2010 (2010 Tax Relief Act) enacted December 17. In addition to maintaining the current lower individual income tax rates, the 2010 Tax Relief Act reduces the employee's share of the OASDI portion of Social Security two percentage points, from 6.2 percent to 4.2 percent, for wages earned during the 2011 calendar year, up to the taxable wage base of $106,800. Many workers can expect to see an average tax savings of more than $1,000 as a result of this payroll tax cut. Moreover, the payroll tax reduction is available to all wage earners irrespective of income level, with no phaseout. In effect, individuals earning at or above the OASDI cap of $106,800 will receive $2,136 in tax savings in 2011.

The employer's share of OASDI, however, remains at 6.2 percent. As a result of this payroll tax "holiday" for employees, employers will need to implement the 2011 cut in payroll taxes, in addition to new income-tax withholding tables that employers will use in 2011.

Withholding and adjustments

It is the responsibility of employers and payroll companies to handle the new payroll tax cut under the 2010 Tax Relief Act. Employees do not have to take any action regarding the payroll tax cut. For example, employees will not need to complete a new W-4 withholding form.

Employers should begin to use the new withholding tables released by the IRS (2011 Percentage Method Tables) to implement the 4.2 percent employee tax rate as soon as possible, and in any event, no later that January 31, 2011.

After implementing the new 4.2 percent rate, employers will need to make any offsetting adjustments to subsequent pay periods in order to correct for any over-withholding. For any Social Security tax that is over-withheld in January, an offsetting adjustment to an employee's pay should be made as soon as possible, but no later than March 31, 2011, the IRS advises.

Self-Employed individuals

Self-employed individuals would pay 10.4 percent on self-employment income up to the threshold. Under the 2010 Tax Relief Act, self-employed persons would calculate the deduction for employment taxes without regard to the temporary rate reduction (that is, one half of 15.3 percent of self-employment income). On the other hand, however, the new law provides an enhanced percentage representing the employer portion of the reduction.

As an individual or business, it is your responsibility to be aware of and to meet your tax filing/reporting deadlines. This calendar summarizes important tax reporting and filing data for individuals, businesses and other taxpayers for the month of January 2011.

January 7

Employers. Semi-weekly depositors must deposit employment taxes for payroll dates January 1-4.

January 10

Employees who work for tips. Employees who received $20 or more in tips during December must report them to their employer using Form 4070.

January 12

Employers. Semi-weekly depositors must deposit employment taxes for payroll dates January 5-7.

January 14

Employers. Semi-weekly depositors must deposit employment taxes for payroll dates January 8-11.

January 18

Monthly depositors. Monthly depositors must deposit employment taxes for payments in December.

January 20

Employers. Semi-weekly depositors must deposit employment taxes for payroll dates January 12-14.

January 21

Employers. Semi-weekly depositors must deposit employment taxes for payroll dates January 15-18.

January 26

Employers. Semi-weekly depositors must deposit employment taxes for payroll dates January 19-21.

January 28

Employers. Semi-weekly depositors must deposit employment taxes for payroll dates January 22-25.

January 31

All employers. Deadline for all employers to provide employees with their copies of Form W-2 for 2010.

As 2010 ends, taxpayers are confronted with the reality that scheduled increases in individual income tax rates, significant reductions in many popular tax incentives and more changes will occur when the calendar reads 2011. One year ago, it appeared highly unlikely that taxpayers would be faced with such uncertainty. Today, that uncertainty is generating many questions and few answers.

Temporary tax cuts

Nearly 10 years ago, Congress enacted the Economic Growth and Tax Relief Reconciliation Act of 2001 (EGTRRA), which set in motion a gradual reduction in the individual income tax rates. In 2003, Congress passed the Jobs and Growth Tax Relief Act, which gradually reduced capital gains and dividend tax rates. When these laws were enacted, many lawmakers, tax professionals, businesses, and individuals assumed that Congress would either further extend the tax incentives or make them permanent before their expiration after 2010. To date, Congress has not acted; causing great uncertainty for tax planning.

Impact on individuals

The current individual tax rates of 10, 15, 25, 28, 33, and 35 percent are scheduled to expire after December 31, 2010. In their place, the pre-EGTRRA individual tax rates of 15, 28, 31, 36, and 39.6 percent will apply to tax years beginning after December 31, 2010, unless Congress acts to change this result that is otherwise required under the Tax Code. On top of these increases, the Making Work Pay credit, which further reduced income tax withholding for wage earners in 2009 and 2010, will expire after 2010. Additionally, the limitation on itemized deductions for higher-income taxpayers and the personal exemption phase-out for higher income taxpayers are scheduled to return after 2010.

Individuals with capital gains and dividend income will also see significant changes after 2010. The maximum rate of tax on the adjusted gain of an individual will revert to 20 percent (except 18 percent for gains on assets held over five years). Qualified dividends received by an individual for tax years beginning after December 31, 2010 will be taxed at ordinary income tax rates. Additionally, the current zero percent rate for capital gains for taxpayers in 10 and 15 percent tax brackets will expire to be replaced with a 10 percent rate (except eight percent for gains on assets held over five years). 

Individuals liable for the alternative minimum tax (AMT) will also be hit with some surprises. Higher exemption amounts as part of an AMT "patch," routinely enacted in past years, have languished in Congress. Under current law, the exemption amounts for 2010 and again for 2011 are $33,750 for unmarried individuals, $45,000 for married couples filing a joint return and surviving spouses, and $22,500 for married individuals filing a separate return. Comparing these amounts to higher exemption amounts for 2009 shows how drastic the reductions are. For 2009, the exemption amounts were $46,700 for single individuals, $70,950 for married couples filing a joint return and surviving spouses, and $33,475 for married couples filing a separate return.

Further down the road, a new 0.9 percent Medicare tax on earned income above $200,000 ($250,000 for married couples filing a joint return) and a 3.8 percent Medicare tax on the lesser of an individual's net investment income for the tax year or modified adjusted gross income in excess of $200,000 ($250,000 for married couples filing a joint return) are effective for tax years beginning after December 31, 2012. All of these events will, unless altered by Congress, will significantly change the dynamic for many taxpayers.

Expiring incentives

After December 31, 2010, many popular but temporary tax breaks for individuals will revert to their pre-EGTRRA levels, unless Congress acts to prevent this result. One of the incentives taking the hardest hit is the child tax credit. For the 2010 tax year, the child tax credit is $1,000 for each eligible child. After December 31, 2010, the child tax credit is scheduled to plummet to $500 per qualified child. Other enhancements to the child tax credit also will expire after 2010.

Along with the child tax credit, individuals should also expect some reductions in the dependent care credit, the earned income credit, Coverdell Education Savings Accounts (ESAs), the student loan interest deduction, and more. Absent Congressional action, many other popular tax incentives, commonly called tax extenders, expired at the end of 2009. These include the state and local sales tax deduction, the higher education tuition deduction and the teachers' classroom expense deduction.

Impact on businesses

Business owners who are taxed on their business income at the individual rates, such as sole proprietors, will also be hit with a tax increase if the scheduled pre-EGTRRA rates return. The top rate will increase from 35 percent to 39.6 percent for tax years beginning after December 31, 2010.

Among the tax extenders are a number of expired business incentives. At the top of the list is the research tax credit, which rewards businesses for investing in research for new products. The research tax credit expired at the end of 2009.

One tax rate that is not scheduled to change after 2010 is the corporate tax rate. The top corporate tax rate is 35 percent for 2010 and will remain 35 percent in 2011 and beyond, unless changed by Congress. Some unincorporated businesses may be eyeing corporate status as a way to reduce their taxes. However, changing status is a complex endeavor and has some special tax rules.

What's ahead?

Congress returned to work on November 15 for a lame duck session. The first week of the lame duck session was spent electing leaders and making other organizational changes for the new Congress that meets in January. Congress took a week long Thanksgiving break and is now back at work. Legislation to extend the individual tax cuts, renew the tax extenders and pass an AMT patch and more has yet to be introduced. There are many proposals, ranging from making permanent all of the reduced rates to making permanent just the 10, 15, 25, and 28 percent rates. Increasingly, lawmakers from both parties are talking about a two or three year extension of the individual rate cuts. Few observers expect Congress to continue working past mid-December (unlike 2009 when lawmakers worked right up to year-end) so taxpayers may enter 2011 faced with continuing uncertainty. Our office will keep you posted on developments.

With the end of the 2010 tax year rapidly approaching, there is only a limited amount of time for individuals to take advantage of certain tax savings techniques. This article highlights some last-minute tax planning tips before the end of the year.

Make a charitable contribution by cash or credit card. Charitable contributions can be made at any time, in cash or in property. Taxpayers may also want to accelerate dues and fees for church or synagogue memberships. While a pledge is not deductible, an actual payment will qualify when the payment is made, not when it is received. Thus, putting a check in the mail qualifies as a payment when the payer gives up control of the check (assuming there are sufficient funds and the check is eventually honored), not when the check is received, deposited, or honored.

Charging a contribution is another means of accelerating payment. Payment by credit card is in effect a loan to the payer and is deductible when the charge is made, not when the bill is paid or the charge is honored. Thus, if you make the charge in 2010 but it is not honored until 2011, you can still take the charitable deduction on your 2010 return. Payment by debit card again is a payment when the transaction occurs, even if the amount is not debited until the following day.

Note: special rules may apply to contributions of property, especially motor vehicles.

Adjust withholding. State and local income taxes are deductible when withheld, paid as estimated taxes or paid with a return. If you anticipate owing taxes for 2010, you can increase withholding or make an additional payment to cover the expected liability. The payment must be made in good faith and be based on a reasonable estimate of your tax liability. Taxpayers paying estimated taxes can make the final payment before the end of 2010.

Itemized deductions. In past years, there have been limits on itemized deductions taken by higher-income taxpayers. These limits do not apply in 2010, so taxpayers should not feel constrained to limit their payments and contributions. For higher-income taxpayers, this is especially beneficial.

Deduction for health insurance costs. If you are self-employed, you can take a deduction for your health insurance costs when computing self-employment tax and the self-employment tax deduction.

Small business stock. If you sell qualified small business stock before January 1, 2011, and are eligible for the increased exclusion from income, you may be able to exclude 100 percent of the gains from the sale of stock. Speak with your tax professional before selling such stock, however, since the rules on eligibility and holding periods can be complex. For a majority of taxpayers, the traditional rules for accelerating/deferring income and/or maximizing or deferring deductions to lower your tax bill may still apply in 2010, despite the threat of higher income tax rates next year still possible. Depending on your situation, you may want to:

- Accelerate income if possible, including bonuses, into 2010;
- Defer selling capital assets at a loss until 2011 and later years;
- Sell capital assets that have appreciated in 2010 to take advantage of the lower capital gains rates (the maximum capital gains rate is 15 percent for 2010);
- Move some assets into tax-free instruments, like municipal bonds, that are not subject to federal tax;
- Accelerate billings and/or provide incentives for clients or customers to make payments in 2010 (if you are a self-employed and/or cash-basis taxpayer);
- Take taxable retirement plan distributions before 2011 (for taxpayers over age 59 1/2); and
- Bunch itemized or business deductions into the 2011 tax year.

Maximize "above-the-line" deductions. Above-the-line deductions are especially valuable because they reduce your adjusted gross income (AGI). Many tax benefits may be limited for taxpayers whose AGI is too high. Common above-the-line deductions include contributions to traditional Individual Retirement Account (IRA) and Health Savings Account (HSA), moving expenses, self-employed health insurance costs, and alimony payments.

Claim "green" credits. You may be able to claim tax credits for purchasing particular property. Certain hybrid cars, such as the Nissan Altima, qualify for an energy credit under Code Sec. 30B. It may be necessary to consult with an auto dealer or check IRS rulings to see what credits are in effect, because the credit for a qualifying "green" vehicle phases out over time and eventually is reduced to zero.

Another credit available for "green" taxpayers is the residential energy credit. The credit is 30 percent, up to a total of $1,500, of certain energy-efficient improvements made by a homeowner to his or her principal residence during 2009 and 2010. For example, the credit can be claimed by installing energy efficient windows and doors.

Make a tax-free gift. You can gift, tax-free, up to $13,000 per donee in 2010. A married couple can apply a combined exclusion of $26,000 to a gift of property for one person. Further amounts to any one taxpayer will be offset by the donor's lifetime exclusion before gift tax is owed. The exclusion applies per year. If it is not used, it is lost; it does not carry over to the succeeding year.

Use an installment sale. If you may be selling property at a gain, you can avoid recognizing the entire gain by using an installment sale. An installment sale has at least one payment after the year of sale. The payment is taxed when it is made, not at the time of the sale. Thus, income can be postponed. The installment method is not available for stocks and bonds, however.

There can be competing considerations, however. Tax rates may increase in 2011 and future years, although perhaps only for the highest-income taxpayers. Still, the amount of gain included in a future payment could be taxed at a higher rate. The 3.8 percent Medicare tax imposed on certain income starting in 2013 also is a factor.

Take your required minimum distributions (RMDs). RMDs have returned for 2010. Although Congress temporarily suspended the RMD requirements for distributions from IRAs and other retirement accounts in 2009, it did not extend this benefit into 2010. Therefore, taxpayers who are age 70 or older must take their RMD from a traditional IRA (Roth IRAs are not subject to the RMD rules), 401(k) or other retirement accounts by December 31. Failure to do so will subject you to a stiff penalty of 50 percent of the amount you were required to withdraw but failed to. However, for taxpayers who turned age 70 in 2010, you have until April 1, 2011 to take your first RMD.

These are just a few last-minute tax planning strategies you may want to consider as year-end approaches. As always, please contact our office if you have any questions.

A preliminary report by the National Commission on Fiscal Responsibility and Reform has sparked debate over the preservation of many popular tax credits and deductions. The preliminary report generally proposes to eliminate a host of tax credits and deductions, both for individuals and businesses, in exchange for lower individual and corporate tax rates. The Commission is expected to send a final report to Congress on December 1, 2010, where it is almost certain to receive a controversial welcome. Nevertheless, the alarm sounded by the Commission will certainly give tax reform a platform it may not otherwise have had. The Commission's report may also provide the "potential cover" necessary for Washington to act on some of the recommendations.

Reducing the national debt

President Obama created the Commission to look at ways to stabilize and reduce the nation's $13 trillion debt. The Commission is composed of 10 Democrats and eight Republicans. In mid-November, the co-chairs of the Commission released a preliminary report outlining some of the approaches the Commission may take in its final report.

"We must stabilize then reduce the national debt or we could spend $1 trillion a year in interest alone by 2020," the co-chairs cautioned. To reduce the debt, the co-chairs outlined a five-part plan: (1) Enact spending caps; (2) Pass tax reform; (3) Address health care and Medicare costs; (4) Achieve cost savings in government staffing and farm subsidies; (5) Reform Social Security.

Deductions and credits

The Tax Code includes numerous deductions and credits for all types of taxpayers. Among the most popular for individuals are the home mortgage interest deduction, the state and local tax deduction, the medical expense deduction, the child tax credit, and a variety of energy tax credits. The preliminary report would jettison nearly all of these tax incentives from the Tax Code. The revenue recovered from these tax incentives would go to reducing the national debt and lowering the individual tax rates.

Tax rates

Under current law (effective through the end of 2010), the individual tax rates are 10, 15, 25, 28, 33, and 35 percent. The preliminary report proposed to consolidate the individual rates into three brackets: eight, 14, and 23 percent. However, consolidation would require elimination of all deductions and credits. Keeping one or more tax incentive would require an upward adjustment in the rates. For example, retaining the popular home mortgage interest deduction would result in a consolidated rate schedule of 13, 21 and 28 percent.

AMT and more reforms

The co-chairs also proposed to eliminate the alternative minimum tax (AMT). Abolishing the AMT would cost the federal government a projected $1 trillion in lost revenues over 10 years. The co-chairs did not say where the lost revenues would be recovered.

The preliminary report also briefly described some other reforms. These include raising the federal gasoline tax by 15 cents, treating capital gains and dividends as ordinary income, and capping the income tax exclusion for employer-provided health care at an unspecified amount.

Business taxes

Businesses would also be significantly impacted by proposed reforms. The co-chairs discussed abolishing the Code Sec. 199 domestic production activities deduction, the LIFO method of accounting, and tax incentives for the oil and gas industry. Revenues recovered from the elimination of these incentives would go to reducing the national debt and lowering the corporate tax rate.

Outlook

At least 14 members of the Commission must agree on the language of the final report to send it to Congress for an up or down vote. It is unclear if 14 members will agree with the final recommendations. Several Commission members have said the preliminary proposals cut too much; others claim they fall short of cutting enough.

If you have any questions about the Commission's proposals, please contact our office.

If you make energy-efficient improvements to your home in 2010, you may be eligible for a federal tax credit that can help lower your tax bill. Two of the main credits for "green" improvements made to a home are the nonbusiness energy property credit and the residential energy efficient property credit. If you qualify for a tax credit, you will need to retain documentation that your energy efficient improvements are eligible for the tax credits you claim. You will need to certify that the property you purchase to improve your home qualifies for the credit - you don't want to purchase items with the intention of claiming a credit only to find out later that the items do not qualify.

Energy credits

The Code Sec. 25C nonbusiness energy property credit is a nonrefundable tax credit for qualified nonbusiness (residential) energy property. The credit amount is 30 percent of the sum of expenses for qualified energy efficiency improvements and qualified energy property for 2009 and 2010 property. The credit is limited to a lifetime maximum credit of $1,500 for 2009 and 2010 property.

The credit is available for a variety of energy property. Among the residential energy property that may qualify for the credit are:

- Furnaces and boilers;
- Water heaters (non-solar);
- Central air conditioning;
- Insulation;
- Exterior windows, doors and skylights; and
- Certain roofing.

There are also a number of household items that are not covered by the tax credit, including:

- Ceiling fans;
- Washers & dryers;
- Refrigerators;
- TVs;
- Toilets;
- Dehumidifiers;
- Dishwashers;
- Lighting (for example, light fixtures, compact fluorescent light bulbs, and LEDs) ;
- Ovens / Ranges; and - Programmable thermostats.

A related credit - the Code Sec. 25D residential energy efficient property credit - provides a nonrefundable tax credit for qualified residential energy efficiency property placed in service before 2017. Generally, the credit is 30 percent of the cost of qualified residential energy efficiency property with no upper limit except for qualified fuel cell property.

The residential energy efficient property credit is also available for a variety of energy property. They include solar electric property, solar water heating property, geothermal heat pumps, small wind energy systems, and fuel cell property. The credit generally encompasses labor costs applicable to on-site preparation.

Certifying your purchases

 Not all energy efficient improvements are eligible for a tax credit. For example, ENERGY STAR distinguishes energy efficient products which may be eligible for a tax credit; but, many individuals may not be aware that not all ENERGY STAR products qualify for a tax credit. Therefore, you should check the manufacturer's tax credit certification statement (discussed further below) before purchasing or installing any products in your home.

To claim a credit for products "placed in service in 2010" (that is, installed), homeowners must complete Form 5695, Residential Energy Efficient Property Credit, and submit the form with their Form 1040 when they file their 2010 taxes by April 17, 2011 (since April 15 falls on a Friday in 2011). Homeowners do not need to provide the IRS with any other documentation when filing their return.

However, you should keep a copy of the Manufacturer's Certification Certificate, any labels from the products you purchased showing they meet certain energy efficient standards, and your sales receipts. A Manufacturer's Certification Statement is a signed statement from the manufacturer certifying that the product or component qualifies for the tax credit. Manufacturers generally provide these certifications on their website or with the product packaging. Homeowners can generally rely on these statements for certification. The certification does not need to be attached to your return, however.

A business can deduct ordinary and necessary expenses paid or incurred in carrying on any trade or business. The expense must be reasonable and must be helpful to the business.

Gifts to a business client, customer or contact can be deductible business expenses. However, the maximum deduction for gifts to any individual is $25 per year (Code Sec. 274(b)). A gift is any item that is excluded from income under Code Sec. 102. Gifts that cost $4.00 or less, as well as promotional items, are not subject to the $25 limitation.

Gifts by individuals to co-workers are normally considered nondeductible personal expenses. However, employee achievement awards ($400 limit) and qualified plan awards are not subject to the $25 limitation.

Substantiation

Taxpayers must be able to substantiate certain business expenses by adequate records or sufficient evidence to take them as a deduction. Substantiation is required for business gifts, as well as traveling, lodging and entertainment expenses, because they are considered more susceptible to abuse (Tax Code Sec. 274(d)).

For business gifts, IRS regulations require that taxpayers substantiate the following elements of the gift:

- Amount (the cost to the taxpayer);
- Time (the date of the gift);
- Description of the gift;
- Business purpose - the business reason for the gift, or the nature of the business benefit derived or expected to be derived as a result of the gift; and
- Business relationship - occupation or other information relating to the recipient, including name, title and other designation, sufficient to establish the business relationship to the taxpayer.

The IRS provides substantiation rules in Treasury Reg. 1.274-5T(c). The taxpayer must maintain and produce, on request, "adequate records" or "sufficient evidence" that corroborate the taxpayer's own statement. Written evidence has "considerably more probative value" than oral evidence alone. While a contemporaneous log is not required, written evidence is more effective the closer in time it relates to the expense. Support by sufficient documentary evidence is highly credible.

Adequate records

Adequate records include an account book, diary, log, statement of expenses or similar records, as well as documentary evidence, which in combination establish each element of the expense. However, it is not necessary to record information that duplicates information on a receipt. The record should be prepared at or near the time of the expenditure, when the taxpayer has full present knowledge of each element. A statement, such as a weekly log, submitted by an employee to his employer in the regular course of good business practice is considered an adequate record.

An adequate record of business purpose generally requires a written statement of business purpose. However, the degree of substantiation will vary depending on the facts and circumstances.

Sufficient evidence

A taxpayer that does not have adequate records may establish an element by other sufficient evidence, such as the taxpayer's written or oral statement with specific, detailed information, and other corroborative evidence. A description of a gift shall be direct evidence, such as a detailed statement by the recipient or documentary evidence otherwise required as an adequate record.

If the taxpayer loses records through circumstances beyond the taxpayer's control, the taxpayer may substantiate the deduction by reasonably reconstructing his expenditures.

As the end of 2010 quickly approaches, individual taxpayers should start to execute valuable year-end tax strategies. However, year-end tax planning for 2010 is especially unique, and a bit more complicated, due to the current uncertainty looming over a number of expiring tax cuts.

Several individual tax incentives in the form of deductions, credits, and exemptions, as well as reduced tax rates for long-term capital gains and qualified dividends, are scheduled to expire at the end of 2010. Moreover, the marginal income tax rates for most taxpayers - especially individuals in the top two income tax brackets - are scheduled to rise. The 10 percent tax rate bracket is scheduled to disappear. Another complication to year-end tax planning is the uncertainty caused by the estate and gift tax laws, and their future.

Take advantage of lower income tax rates through 2010

The individual marginal income tax rates for 2010 are: 10, 15, 25, 28, 33, and 35 percent. These rates are set to expire at the end of the year and revert to higher rates, unless Congress acts to extend them. As things stand now, however, for 2011 and beyond, the tax rate brackets will be: 15, 28, 31, 36, and 39.6 percent. The 10 percent rate will disappear entirely. Thus, the federal income tax brackets as scheduled for 2011 will result in the following:

2010: 10% 15% 25% 28% 33% 35%

2011:  15% 15% 28% 31% 36% 39.6%

In light of the scheduled rate increases, individuals that will be affected by the higher tax rates - particularly higher-income taxpayers falling into the top two brackets - may want to consider opportunities to accelerate taxable income into 2010. Accelerating income into 2010 allows you to take advantage of the current lower tax rates and avoid having some of that income taxed at higher rates next year (as the law currently stands). Although tax considerations should not be the only reason to accelerate income into 2010, if you anticipate that you will fall into a higher tax bracket in 2011 as the law currently stands, you should explore acceleration opportunities.

At the same time as you take advantage of opportunities to accelerate your income into 2010, you may want to defer deductions into 2011 to help ease the impact of the scheduled 2011 increases in the tax rates. Deductions may be more valuable in 2011 when the tax rates will be higher for many individuals and particular higher-income taxpayers. For example, consider postponing charitable giving until 2011, or delay making your mortgage payment until January 1, 2011 or later if your grace period allows.

However, higher-income taxpayers considering deferring deductions until 2011 need to weigh the potential benefit of using these deductions to help offset potentially higher taxable income with the pitfall of the re-emergence of the limit on itemized deductions. The limit on itemized deductions for higher-income taxpayers is completely eliminated for 2010, but effective again in 2011. The limitation threshold amount is generally $100,000 for most taxpayers and $50,000 for married taxpayers filing separately. Thus, if you anticipate being in a higher rate bracket in 2011 you need to carefully weigh the benefits of getting a reduced deduction that offsets income taxed at a higher rate in 2011, against a full deduction that offsets income taxed at a lower rate in 2010.

While accelerating income and deferring deductions are two generally intertwined tax planning strategies, they take on increasing importance in light of the scheduled rates increases. You should talk with your tax advisor about the benefits and pitfalls of using this technique in your particular situation.

Sell investments at lower capital gains rates

The favorable tax rates for capital gains and qualified dividends also continue through December 31, 2010, but will revert to higher levels beginning in 2011. For individuals in the 25 percent or higher income tax brackets, long-term capital gains and qualified dividends are taxed at a maximum rate of 15 percent. For individuals in the 10 and 15 percent brackets, gains are taxed at a generous five percent and zero percent. Unless Congress extends these lower rates, the maximum tax rate on long-term capital gains will increase to 20 percent, and the zero percent rate will be replaced with a 10 percent rate beginning in 2011. Also beginning in 2011, qualified dividends will be taxed at ordinary income tax rates, which could be as high as 39.6 percent.

If you have appreciated investments that you have been considering selling, now may be the time to do so in light of the increased capital gains rates. For higher-income taxpayers this is especially important since the maximum amount of tax on long-term capital gains is 15 percent for 2010, but come 2011 they will be taxed at 20 percent.

Contribute to your retirement plan

Individuals with a traditional IRA or an employer-sponsored retirement plan, such as a 401(k) plan, should consider making a contribution to the plan before year-end, if he or she has not already done so. Making a contribution to a traditional IRA or employer-sponsored retirement plan will reduce your taxable income since funds are contributed before tax. Additionally, you may be able to deduct the contribution on your return.

For 2010, the contribution limit is $5,000 for individuals under age 50 (or $6,000 for individuals older than 50 years of age who qualify for the catch-up contribution). The maximum amount an employee can contribute to a 401(k) in 2010 is $16,500 (and for individuals over the age of 50, their catch-up contribution will remain unchanged at $5,500).

Roth IRA conversions

If you convert your traditional IRA into a Roth in 2010, a special rule allows you to defer paying federal income tax on the conversion income until 2011 and 2012. In lieu of including the conversion income in your 2010 taxable income, you can choose to report half the income in 2011 and half the income in 2012. However, if you make this election, that income will be taxed at the income tax rates in effect in 2011 and 2012, which under current law, is set to be higher for the majority of taxpayers. If you want to convert your traditional IRA into a Roth before the end of the year, you will need to determine whether recognizing all the income in 2010 or spreading it between 2011 and 2012 will garner you a better tax result.

AMT planning

Congress has not enacted an alternative minimum tax (AMT) "patch" for 2010. Be aware, unless Congress enacts an AMT patch retroactive for 2010, the exempt amounts are $33,750 for individuals; $45,000 for married couples filing jointly; and $22,500 for married individuals filing separately. Planning for the AMT is complicated due to Congress's inaction on passing a patch, unfortunately. Taxpayers should, therefore, begin planning with the 2010 amounts in the alternative.

Tax breaks not available in 2010

Certain tax breaks that you may have taken advantage of in 2009, when they were around, are not available this year because they expired December 31, 2009 and have not been extended by Congress. While Congress may act to retroactively extend some, or all, of these incentives for 2010, unless Congress acts, you should be aware that the following tax breaks may not be available for your 2010 tax return:

• The additional standard deduction for state and local property taxes for non-itemizers;
• The deduction for qualified tuition and fees of up to $4,000 for higher education (the higher education expense deduction);
• The deduction of up to $250 in classroom supplies (available to teachers, other educators)
• The election to itemize state and local sales taxes in lieu of state and local income taxes (which mainly benefits individuals in states without state income taxes); and
• The exclusion from gross income of up to $2,400 of unemployment benefits.

Although these, and many other, tax incentives have not been renewed for 2010, taxpayers that have utilized these incentives in the past should include in their year-end tax planning contingencies for both outcomes: you should compute your tentative tax liability under a plan that does not take the applicable incentives into consideration and also compute your liability under a plan that does, in case Congress retroactively extends them.

Conclusion

Despite the complexity caused by the uncertain state of the tax law as of now, individuals can take a number of steps to help minimize their tax liability this year. Depending on your particular situation, you may be able to employ one or more of the planning opportunities discussed above.

2010 year-end tax planning involves consideration of tax laws going into effect in 2011 as much as it involves tax provisions effective this year. Some tax incentives that expired for businesses at the end of 2009 have been resurrected for 2010 (and 2011 in some cases), including bonus depreciation and small business expensing. However, with higher tax rates set for 2011, traditional planning techniques, such as acceleration and deferral, may require more thought this year especially. This article explores some planning opportunities, challenges, and issues presented by year-end tax planning for 2010.

Accelerating income/deferring deductions

Every year, businesses can take advantage of a traditional planning technique that involves alternatively deferring income and accelerating deductions. However, business taxpayers such as passthrough entities (limited liability companies, partnerships, S corporations, sole proprietorships) should consider accelerating business income into the current year and deferring deductions until 2011 (and perhaps beyond) in light of the scheduled 2011 tax rate increases (the top two income tax brackets are set to rise from 33 and 35 percent to 36 and 39.6 percent respectively). Since pass-through entities generally pay tax at the individual income tax rate level, and those levels are expected to rise, this may be a significant factor affecting this year's planning.

For example, limited liability companies, partnerships, and S corporations can avoid or minimize the impact of the scheduled 2011 rate increases by accelerating certain business transactions and thus income into 2010 (and deferring deductions until next year). For instance, if your business is planning to sell certain property, you may want to close the sale in 2010 to avoid the higher 2011 rates. Not only are the ordinary income tax rates scheduled to rise, but too are the capital gains rates. Thus, this strategy can generally help regardless of the type of income generated since rates in both categories are going to rise next year.

The strategy of accelerating income and deferring deductions may apply to a number of transactions affecting your business, including leasing, inventory, compensation and bonus practices, depreciation and expensing. Pass-through entities need to be particularly sensitive to the scheduled 2011 income tax rate increases and therefore plan accordingly.

Cash basis businesses that expect to be in the same or a higher tax bracket in 2011 should consider moves to shift income into 2010 by accelerating cash collections this year, and deferring deductions until next year. Thus, delay payment of certain expenses until next year, where possible, since deductions are allowed when the expenses are actually paid. If you have outstanding accounts receivable, collect on those payments due to your business in 2010.

Accrual method businesses that anticipate being in higher rate brackets next year may want to accelerate the shipment of products or provision of services into 2010 so that your business's right to the income arises this year.

Take advantage of increased small business expensing

For 2010 and 2011, businesses can benefit from enhanced Code Sec. 179 small business expensing. Congress increased the amount of qualifying property that business that immediately expense to $500,000 (up from $250,000) for tax years beginning in 2010 and 2011. This amount is reduced dollar for dollar to the extent the cost of the qualifying property placed in service during the year exceeds $2 million (increased from $800,000). The increase in the expensing cap from $800,000 to $2 million for 2010 (and 2011) effectively opens up the availability of Code Sec. 179 expensing to many more businesses. If you have bought qualifying property - even computer software qualifies - or plan to buy property, consider doing so now to take advantage of the immediate tax benefit. You can also do so again in 2011, when tax rates are expected to be higher.

Also included in the definition of qualified Code Sec. 179 property (only temporarily though) is qualified real property, which is defined as qualified leasehold improvement property, qualified restaurant property, and qualified retail improvement property. However, businesses are limited to expensing of up to $250,000 of the total cost of these properties. The dollar cap applies to the aggregate cost of qualified real property.

Bonus deprecation

Bonus depreciation is not limited by the size of the business, unlike practical access to Code Sec. 179 "small business" expensing. Bonus depreciation allows taxpayers to immediately deduct 50-percent of the cost of qualifying property purchased and placed in service in 2010. Unlike Sec. 179 expensing, bonus depreciation is only available for 2010. Qualifying property must be purchased and placed into service on or before December 31, 2010.

Increased start-up expense deduction

New businesses can take advantage of the increased deduction for start-up expenditures. For 2010, the start-up expense deduction limit has been raised from $5,000 to $10,000. The phaseout threshold is also increased to $60,000 (up from $50,000). Thus, if you have incurred during 2010 costs relating to the creation of an active trade or business, or the investigation of the creation or acquisition of an active trade or business, you may be able to benefit from this increased deduction. Entrepreneurs can recover more small business tart-up expenses up-front, thereby increasing cash flow and providing other benefits.

Additional planning techniques

There are a number of other year-end tax planning strategies you may want to consider utilizing for 2010. These include potentially changing your accounting method to advance income or defer expenses (however, accounting method changes can have a binding elect on taxpayers for future years); accelerating installment sale proceeds or electing out of the installment method; electing slower depreciation methods, deferring payments of accrued bonuses; and determine if you can write-off any bad debts.

When you experience a change in employment, probably the last thing on your mind is your 401(k) plan distribution. There are a number of options to choose from when determining what to do with your 401(k) when changing employment - from keeping your account with your past employer, taking it with you, cashing out, or rolling the amounts over into a different account. However, mishandling this transaction can have detrimental tax effects, so make sure that you understand all aspects of the distribution options available to you and act accordingly before you walk out the door.

Often, individuals leave their 401(k) plans with their past employer because of confusion about the options. Generally, there are five moves departing employees can make regarding their 401(k) plans:

Take the cash. Cashing out of a 401(k) plan is rarely a wise decision. Although leaving your job with a nice roll of cash in your pocket sounds tempting (especially if you don't have another job lined up and are short on cash), this decision comes at a very high price. If you cash out of your plan, your current employer is required to withhold 20 percent of the amount for federal income taxes, on top of any state income tax withholding that will be required. Moreover, you face federal income taxes on the distribution (as well as any state income taxes) and a 10 percent penalty tax on the distributed amount if you are under the age of 59 and 1/2 at the time of the distribution. In total, these taxes could eat up over half of your distribution. Additionally, when you cash out of your plan you lose out on the opportunity for continued tax-deferral and tax-compounding of the amount in your account.

Roll your funds over into an IRA. An IRA rollover is probably the most popular option for handling a distribution upon a change of employment due to the high level of flexibility and control that the taxpayer has over the funds. With an IRA rollover, you have the ability to take your time to consider the other options such as taking the distribution in cash or investing the funds in your new employer's qualified plan. You also have a great amount of flexibility as to how the funds are invested.

Keep in mind, however, that only pre-tax contributions and earnings accumulated in your current 401(k) plan will be eligible for rollover into an IRA. After-tax contributions, distributions of substantially equal periodic payments, and minimum required distributions are not eligible for rollover into the IRA.

Important note: The transfer of funds between your former employer's plan and your IRA rollover account must qualify as a direct, or "trustee-to-trustee", rollover to avoid the 20 percent withholding requirement. When you receive the distribution check (it will be in the name of the IRA trustee), you have 60 days to deposit it into your IRA account to qualify for rollover treatment.

Invest in your new employer's plan. You may be able to roll your 401(k) account from your past employer into a plan maintained by your new employer. Although your new employer is not required to accept your 401(k) rollover, most do. Thus, your new employer may allow you to invest your 401(k) distribution in the new company's qualified retirement plan. However, only pre-tax contributions and earnings accumulated in your current 401(k) plan will be eligible for this type of rollover. After-tax contributions, distributions of substantially equal periodic payments, and minimum required distributions are not eligible for rollover into the new plan.

Note. The transfer of funds between your former employer and your new employer must qualify as a direct, or "trustee-to-trustee", rollover to avoid the 20% withholding requirement. When you receive the distribution check (it will be in the name of the new employer's plan trustee), your new employer must deposit it into the new company's plan within 60 days to qualify for rollover treatment.

Keep your funds in your current plan. If you have been satisfied with your company's plan performance in the past, have significant after-tax moneys in the fund, and/or you just don't want to make a decision on your distribution at this time, you may have the option of leaving your 401(k) funds where they are with your previous employer. Keep in mind that this option is not a given and is at the discretion of your former employer. For example, employers may not permit departing employees to remain in their 401(k) if the account value is less than $5,000, since maintaining accounts with small values creates administrative burdens. Generally, former employees are also not allowed to add to the account maintained with the past employer and can not borrow against the funds in the 401(k).

One important thing to consider here though is whether keeping your funds with your former employer will limit distribution or access options since you are no longer an employee of the company. Contact your company's benefits department to determine if there are any restrictions that you should know about.

Roll over your 401(k) into a Roth account. Beginning in 2010, all individuals, regardless of income or filing status, can roll over a 401(k) into a Roth IRA. Prior to 2010, eligibility for rolling over a 401(k) into a Roth IRA was limited to individuals with adjusted gross incomes that did not exceed $100,000. This move may be a beneficial if you expect to be in a higher tax rate bracket in retirement than you are now, since qualified distributions from a Roth IRA are tax-free. However, you will pay tax on the amount rolled over into the Roth IRA. If you roll over your 401(k) into a Roth account in 2010, you can elect to recognize the amount subject to tax ratably in 2011 and 2012. However, talk with your financial or tax advisor about this and other options, since as of now, the individual income tax rate brackets are scheduled to rise beginning in 2011 as the lower Bush-era tax rates sunset on December 31, 2010.

Since the distribution of funds from any retirement account can have serious tax consequences, when faced with a change of employment that may result in a distribution of any such funds, please contact the office for additional advice and guidance before you choose a distribution option.

The 2010 Small Business Jobs Act retroactively extended 50-percent additional first-year bonus depreciation for the 2010 tax year. Under the Small Business Jobs Act, all businesses, large or small, can immediately depreciate an additional 50-percent of the cost of certain qualifying property purchased and placed in service in 2010, from computer software to plants and equipment. Moreover, the 50-percent bonus depreciation allowance can be taken together with any Code Sec. 179 expensing, which was also extended (and enhanced) through 2011.

Note. The Small Business Jobs Act increased the maximum deduction for Code Sec. 179 expensing to $500,000 and the investment limit to $2 million for tax years beginning in 2010 and 2011.

Bonus basics

The 2010 Small Business Jobs Act allows all businesses to take a bonus first-year depreciation deduction of 50-percent of the adjusted basis of qualified property purchased and placed in service for use in your trade or business after December 31, 2009, and generally before January 1, 2011. Bonus depreciation is allowed only for: (1) tangible property to which MACRS applies that has an applicable recovery period of 20 years or less, (2) water utility property, (3) certain computer software, and (4) qualified leasehold improvement property. It is not allowed for intangible property, with the exception of certain computer software.

Bonus depreciation can be claimed for both regular and alternative minimum tax (AMT) liability. It is also important to note that, since bonus depreciation is treated as a depreciation deduction, it is subject to recapture as ordinary income under certain provisions of the Internal Revenue Code. And if you have a tax year that is less than 12 months, the amount of the bonus depreciation allowance is not affected by a short tax year.

Computing your bonus depreciation

To figure your allowable 50-percent bonus depreciation deduction, you must multiply the unadjusted depreciable basis of the property by 50-percent. This is the amount of additional first-year depreciation you can deduct in 2010. For example, you purchase qualifying property for your business in 2010 that costs $150,000. You are allowed an additional first-year depreciation deduction of $75,000.

Note. The "unadjusted depreciable basis" is the property's cost (including amounts you paid in cash, debt obligations, or other property or services, plus any amounts you paid for items such as sales tax, freight charges, installation, or testing fees).

Regular depreciation

After you have computed the 50-percent bonus depreciation allowance for the property, you can use the remaining cost to compute your regular MACRS depreciation for 2010 and subsequent years. Under MACRS, the cost or other basis of an asset is generally recovered over a specific recovery period. In this case, the property must have a recovery period of 20 years or less.

Example. Assume that in 2010 a taxpayer purchases new depreciable property and places it in service. The property's cost is $1,000 and it is 5 year property subject to the half-year convention. The amount of additional first-year depreciation allowed under the provision is $500. The remaining $500 of the cost of the property is deductible under the rules applicable to 5 year property. Thus, 20 percent, or $100, is apportioned to 2010, which computes to an additional $50 regular depreciation deduction in 2010 under the half-year convention. Accordingly, the total depreciation deduction with respect to the property for 2010 is $550. The remaining $450 cost of the property is recovered under otherwise applicable rules for computing depreciation in subsequent years.

Code Sec. 179 expensing

The 50-percent bonus depreciation allowance is taken after any Code Sec. 179 expense deduction and before you compute regular depreciation under MACRS rules. Therefore, the cost (basis) of the property must be reduced by the amount of any Code Sec. 179 expense allowance claimed on the property before computing the 50-percent bonus depreciation allowance (multiplying the property's basis by 50-percent). Regular depreciation under MACRS is then computed after you have reduced the basis by any Code Sec. 179 expensing allowance and the 50-percent bonus depreciation allowance.

Example. On April 14, 2010, Tom bought and placed in service in his business qualified tangible property that cost $1 million. He did not elect to claim the Code Sec. 179 expensing deduction and he claims no other credits or deductions related to the property. He may deduct 50-percent of the cost ($500,000) for purposes of 2010 bonus depreciation. He will use the remaining $500,000 of the property's cost to figure his regular MACRS depreciation deduction for 2010 and the years thereafter.

Example. The facts are the same as above, except Tom uses the Code Sec. 179 expensing deduction. On April 14, 2010, Tom bought and placed in service in his business qualified tangible property that cost $750,000. He elects to deduct $250,000 of the property's cost as a Code Sec. 179 deduction. Tom will apply the 50-percent bonus depreciation allowance to $500,000 ($750,000 - $250,000), which is the cost of the property after subtracting the section 179 expensing deduction. Tom will then deduct 50-percent of the cost after section 179 expensing ($250,000) for purposes of 2010 bonus depreciation. He will use the remaining $250,000 of the property's cost to figure his regular MACRS depreciation deduction for 2010 and the years thereafter.

Computing bonus depreciation can be a complicated process, as many variables may come into play. Our tax professionals can help determine the best way for your business to utilize the new bonus depreciation allowance together with other tax incentives to achieve significant tax savings.

Congress has passed a small business jobs bill, the Small Business Jobs Act of 2010 (H.R. 5297), with valuable individual and business tax incentives totaling approximately $12 billion. Many of these tax incentives are temporary so you have only a short window of time in which to take advantage of them. Other tax incentives are permanent but require careful planning to maximize your tax benefits.

General business provisions

Bonus depreciation. An additional first-year depreciation deduction equal to 50 percent of the adjusted basis was available for qualified property placed in service in 2008 and 2009 (2009 and 2010 for certain longer-lived property and transportation property). The new law extends bonus depreciation for qualified property acquired and placed in service during 2010 (or placed in service during 2011 for certain longer-lived property and transportation property). The new law also includes a special long-term accounting rule for bonus depreciation.

Code Sec. 280F.  The limitation under Code Sec. 280F on the amount of depreciation deductions allowed with respect to certain passenger automobiles is increased in the first year they are used in a business by $8,000 for automobiles that qualify and for which the taxpayer does not elect out of the additional first-year deduction. For 2010, therefore, maximum first-year depreciation for passenger automobiles is $11,060.

Code Sec. 179 expensing. The new law increases the maximum amount a taxpayer may expense under Code Sec. 179 to $500,000 and raises the phase-out threshold to $2 million. Enhanced Code Sec. 179 expensing is available for tax years beginning in 2010 and 2011. The new law also allows taxpayers to expense qualified leasehold investment property, qualified restaurant property and qualified retail improvement property. The maximum amount with respect to real property that may be expensed, however, is limited to $250,000.

Start-up business expenses.  A certain amount of qualified business start-up expenses may be deductible in the tax year in which the active trade or business begins. The new law doubles the amount of start-up expenditures that a taxpayer may elect to deduct from $5,000 to $10,000 for tax years beginning in 2010. The new law also increases the deduction phase-out threshold so that the $10,000 is reduced, but not below zero, by the amount by which the cumulative cost of qualified start-up expenses exceeds $60,000.

S corporation built-in gains tax. A C corporation that converts to an S corporation generally must hold any appreciated assets for 10 years following the conversion or, if disposed of earlier, pay tax on the appreciation at the highest corporate level rate (currently 35 percent). The American Recovery and Reinvestment Act of 2009 (2009 Recovery Act) temporarily shortened the usual 10-year holding period to seven years for dispositions in tax years beginning in 2009 and 2010. The new law further shortens the holding period to five years in the case of any tax year beginning in 2011, if the fifth year in the recognition period precedes the tax year beginning in 2011.

Cell phones.  In 1989, the IRS identified employer-provided cell phones as “listed property.” For listed property, no deduction is allowed unless a taxpayer adequately substantiates the expense and business usage of the property. The listed property designation was imposed on cell phones when they were novel, expensive, and not many individuals owned one. The new law removes cell phones from the definition of listed property for tax years beginning after December 31, 2009.

Small business provisions

Small business stock. To encourage investment in small businesses, the American Recovery and Reinvestment Act of 2009 temporarily increased the percentage exclusion for qualified small business stock acquired after February 17, 2009 and before January 1, 2011 to 75 percent. The new law raises the exclusion to 100 percent for qualified stock issued after the date of enactment and before January 1, 2011. The stock must be acquired at original issue from a qualified small business and held for at least five years.

General business credit. The new law extends the carryback period for eligible small business credits from one to five years. Eligible small business credits are defined for purposes of the new law as the sum of the general business credits determined for the tax year with respect to an eligible small business. An eligible small business is a corporation whose stock is not publicly traded, a partnership or a sole proprietorship. Additionally, the average annual gross receipts of the corporation, partnership, or sole proprietorship for the prior three tax year periods cannot exceed $50 million. The extended carryback provision is effective for credits determined in the taxpayer's first tax year beginning after December 31, 2009.

Code Sec. 6707A penalty relief.The new law reforms the Code Sec. 6707A penalty regime retroactively for taxpayers failing to disclose participation in reportable and listed transactions. Generally, the penalty would equal 75 percent of the reduction in tax reported on the participant's return as a result of the transaction or that would result if the transaction was respected for federal tax purposes. Under the new law, the maximum penalty for an individual for failing to disclose a reportable transaction is $10,000 ($100,000 in the case of a listed transaction). The maximum penalty for all other taxpayers for failing to disclose a reportable transaction is $50,000 ($200,000 for all other persons).

Individual tax incentives

Retirement savings. The new law includes several provisions to encourage retirement savings. With many employees now saving for retirement using 401(k) plans, the new law provides a major Roth conversion option that can mean significantly more dollars available at retirement. Under the new law, if a Code Sec. 401(k), 403(b) or governmental 457(b) plan now sets up a qualified designated Roth contribution program, a distribution to an employee or surviving spouse from a non-designated Roth account under a plan may be rolled over to a designated Roth account within the same plan. The planning challenge in such a rollover conversion to a designated Roth account is that the converted balance is considered taxable income at the time of conversion, requiring tax to be paid either from the proceeds themselves or from cash otherwise available to the taxpayer. If an amount is rolled over in 2010, however, the new law helps ease that tax liability by treating the taxable converted amount as included ratably in income in equal amounts for 2011 and 2012 unless the taxpayer elects otherwise. The designated Roth provisions in the new law are effective immediately.

Self-employment.Individuals who are self-employed may claim a deduction for qualified health insurance costs for income tax purposes. For self-employment taxes, the self-employed individual cannot deduct any health insurance costs. The new law allows the deduction for the cost of health insurance in calculating net earnings from self-employment for purposes of self-employment (FICA) taxes. The provision is temporary and only applies to the self-employed taxpayer's first tax year beginning after December 31, 2009.

The new law also allows partial annuitization of a nonqualified annuity contract. Holders of nonqualified annuities (annuity contracts held outside of a tax-qualified retirement plan or IRA) may elect to receive a portion of the contract in the form of a stream of annuity contracts, leaving the remainder of the contract to accumulate income on a tax-deferred basis. Only a portion of an annuity, endowment or life insurance contract may be annuitized while the balance is not annuitized. The annuitization period must be for 10 years or more, or for the lives of one or more individuals. The annuitization provision in the new law is effective for amounts received in tax years beginning after December 31, 2010. Annuitization requires careful planning; please contact our office for details.

Rental property expense payments

Among the new law'srevenue raising provisions is a new information reporting requirement that affects recipients of real estate rental income. Rental income recipients making payments of $600 or more to a service provider will file an information return with the IRS and the service provider. The new law permits the IRS to exclude individuals for whom reporting would be a hardship and individuals who receive only minimal amounts of rental income from the requirement. Certain members of the military and intelligence services are also excluded. The reporting provision applies to payments made after December 31, 2010. If you receive rental income, please contact our office for more information on these reporting requirements and if they apply to you.

September 23, 2010 was the six-month anniversary of the comprehensive health care reform package (the Patient Protection and Affordable Care Act and the Health Care and Education Reconciliation Act). The date was more than a symbolic anniversary; it also marked the implementation date of many important provisions in the new law affecting adults, children, employers and health plans.

Implementation

Health care reform is being implemented by the U.S. Department of Treasury and the IRS; the U.S. Department of Labor (DOL) and the U.S. Department of Health and Human Services (HHS). The three agencies have issued joint guidance in many areas since passage of the health care reform package. Recently, the three agencies reiterated that their approach to implementing health care reform is “marked by an emphasis on assisting, rather than imposing penalties on, plans, issuers and others that are working in good faith to understand and come into compliance with the new law.” The three agencies noted that their approach may include transition relief, safe harbors and other policies to ensure that the new law takes effect smoothly.

Young adults

The health care reform package requires group health plans that provide dependent coverage for children to continue to make the coverage available for an adult child until the child turns 26 years of age with some exceptions. Plans are required to provide a 30-day period, no later than the first day of the plan’s next plan year that begins on or after September 23, 2010, to allow participants to enroll an adult child. Plans must notify participants of this enrollment opportunity in writing. Some plans began covering young adults voluntarily before the September implementation date.

Before passage of the health care reform package, employer-provided health insurance coverage was generally excluded from income if the employee's child was under age 19 (or under age 24 if a student). The health care reform package extends the exclusion from gross income to any employee's child who has not attained age 27 as of the end of the tax year. This tax benefit applies regardless of whether the plan is required by law to extend health care coverage to the adult child or the plan voluntarily extends the coverage.The income exclusion provision was effective March 30, 2010. The IRS, DOL and HHS issued regulations in July 2010.

Preventive services

The health care reform package prohibits cost-sharing (co-pays, co-insurance and deductibles) for preventative services for new plans beginning on or after September 23, 2010. Preventive services include:

• Blood pressure, diabetes and cholesterol tests
• Cancer screenings
• Counseling on smoking-cessation, weight loss, and other wellness endeavors
• Routine immunizations
• Preventive services for women
• Well-baby and well-child visits

If plan or issuer has a network of providers, it may impose cost-sharing requirements for recommended preventive services delivered by an out-of-network provider.  However, health plans and insurers will not be able to charge higher cost-sharing (copayments or coinsurance) for emergency services outside of a plan’s network. The IRS, DOL and HHS issued regulations on cost-sharing for preventive services in July 2010.

Appeals

The health care reform package also expanded rights of individuals to appeal adverse determinations made by their health plans. New health plans beginning on or after September 23, 2010 must have an internal appeals process that allows individuals to appeal denials or reductions for covered services and rescissions of coverage. If an internal review denies an individual's claim, the individual has the right to an external appeal.

Health plans must notify individuals of their right to appeal adverse determinations and the appeals procedures. Additionally, health plans are required to continue coverage pending the outcome of an individual's internal appeal. The IRS, DOL and HHS issued regulations on the expanded appeal rights in July 2010. DOL recently issued a Technical Release that provides an enforcement grace period for compliance with certain new provisions with respect to internal claims and appeals.

Lifetime and annual limits

Lifetime limits on most benefits are generally prohibited in any health plan or insurance policy issued or renewed on or after September 23, 2010. The new law also restricts and phases out the annual dollar limits that all job-related plans, and individual health insurance plans issued after March 23, 2010, can put on most covered health benefits.

None of these plans can set an annual dollar limit lower than:

• $750,000 for a plan year starting on or after September 23, 2010 but before September 23, 2011
• $1.25 million for a plan year or policy year starting on or after September 23, 2011 but before September 23, 2012
• $2 million for a plan year or policy year starting on or after September 23, 2012 but before January 1, 2014
• No annual dollar limits are allowed on most covered benefits beginning on January 1, 2014.

Other provisions

The health care reform package also prohibits group health plans and health insurance issuers from imposing pre-existing condition exclusions on children under 19 for the first plan year beginning on or after September 23, 2010. Additionally, insurers and plans will be prohibited from rescinding coverage except in cases involving fraud or an intentional misrepresentation of material facts for plan years beginning on or after September 23, 2010. Group health plans must also meet certain nondiscrimination requirements effective for plan years beginning on or after September 23, 2010. It should also be noted that all the September 23, 2010 deadlines apply to “plan years beginning on or after September 23, 2010” so that, for example, a plan that runs on a calendar year would not be required to put these additional benefits in place until January 1, 2011.

Grandfathered plans

A grandfathered health plan is a plan that existed on March 23, 2010, the date of enactment of the Patient Protection and Affordable Care Act. Grandfathered plans, like new plans after September 23, 2010, must extend coverage to young adults under age 26; not place lifetime limits on coverage; not exclude coverage for children with pre-existing conditions; and not rescind coverage except in cases of fraud or an intentional misrepresentation of material fact.

Grandfathered plans may make certain changes to their plans, such as cost adjustments to keep pace with inflation, and not lose their grandfathered status. However, some changes, such as a significant reduction in employer contributions, will result in loss of grandfathered status.

Year-end tax planning, always a complicated task, is even more complex this year because of uncertainty over whether many popular but temporary tax incentives will be renewed. A host of incentives, known as tax extenders, expired at the end of 2009. Even more tax breaks impacting individuals, businesses, charities, and more, are scheduled to expire after 2010.

Tax extenders

Many taxpayers mistakenly believe that some popular tax incentives are permanent when in reality they are temporary. It is no surprise that taxpayers make this assumption. Congress routinely allows these tax incentives (called tax extenders) to expire and then renews them. This year, the outcome may be different.

Congress has tried, and failed, several times in 2010 to renew the tax extenders. The House approved H.R. 4213 earlier this year but the bill has languished in the Senate over concerns about its price tag. The cost of the tax extenders, estimated as high as $30 billion, needs to be offset by revenue raisers. While the tax extenders are popular, many lawmakers are cautious about raising taxes of any kind in an election year. It is almost certain that Congress will not take up the tax extenders before the November elections. That leaves their fate to a lame duck session or the new Congress that will convene in January 2011.

Many of the tax extenders expired at the end of 2009. For individuals, the expired tax extenders include:

• State and local sales tax deduction
• Higher education tuition deduction
• Teachers' classroom expense deduction
• IRA contributions to charity
• Conservation contributions of real property
• National disaster relief targeted to individuals

For businesses, the expired tax extenders include:

• Research tax credit
• Military differential pay credit
• 15-year recovery period for qualified leasehold improvements; qualified restaurant property and qualified retail improvement property.
• Indian employment credit
• Tax incentives for film and television production
• Brownfields remediation
• Tax incentives for mine rescue training and mine safety equipment
• Tax incentives for empowerment zones;
• Tax incentives for investment within the District of Columbia;
• Renewal community tax incentives
• New Markets Tax Credit

Expiring EGTRRA incentives

When Congress passed the Economic Growth and Tax Relief Reconciliation Act of 2001 (EGTRRA), it not only reduced the individual income tax rates but also enhanced many popular tax breaks. However, like the reduced tax rates, the enhancements are temporary. Under current law, a number of tax incentives will revert to their pre-EGTRRA amounts; likely to the surprise of many taxpayers.

One of the tax incentives that will change the most is the child tax credit. For 2010, the child tax credit is $1,000 per qualifying child. After 2010, the child tax credit will fall to $500 per qualifying child. Other EGTRRA changes to the child tax credit, such as eliminating the supplemental child tax credit, will also disappear.

Along with the child tax credit, several other EGTRRA-enhanced tax incentives will significantly change after 2010. They include:

• Lower employment-related expense amounts for the dependent care credit
• Expiration of many taxpayer-friendly changes to the earned income credit
• Reduced contribution limits for Coverdell education savings accounts
• Lower income phase-outs for the student loan interest deduction

EGTRRA also provided increased exemption amounts for the alternative minimum tax (AMT). The increased exemption amounts expired after 2004 but Congress routinely extended them, most recently for 2009. Congress has yet to extend them for 2010 or 2011. Again, the cost of extending them is the stumbling block for many lawmakers.

More temporary incentives

Some temporary tax incentives are almost certain not to be renewed. They include the additional standard deduction for state and local property taxes, the exemption of the first $2,400 in unemployment benefits from federal taxation and COBRA premium assistance.

The fate of the first-time homebuyer credit is also up in the air. The credit was widely popular. Its supporters claim the credit kept the housing market, already at record lows in many parts of the country, from falling even lower. While popular, the credit has been linked to abuse. The IRS reportedly has struggled to correctly process claims for the credit and weed-out fraudulent claims.

Many taxpayers have seen an increase in their take home pay in 2009 and 2010. The Making Work Pay credit provides a refundable tax credit of up to $400 for individuals and up to $800 for married taxpayers filing joint returns. For individuals with income from wages, the credit is typically be handled by their employers through automated withholding changes. The Making Work Pay credit is scheduled to expire after December 31, 2010. President Obama has asked Congress to make the credit permanent but Congress has not acted and is not expected to act before year-end.

There may still be time to take advantage of some valuable energy tax incentives. Homeowners who make energy efficient improvements, such as adding insulation, energy efficient exterior windows and heating and air conditioning, may qualify for a tax credit. The tax credit rate reaches 30 percent of the cost of all qualifying improvements and the maximum credit limit is $1,500 for improvements placed in service in 2009 and 2010. Several energy tax incentives targeted to businesses, while temporary, will not expire until 2012 or later.

Planning questions remain

Uncertainty over the fate of the tax extenders and the other temporary tax incentives leaves many taxpayers in a quandary. Taxpayers can engage in year-end tax planning under the assumption that Congress will renew them or move forward under the assumption that the extenders will not be renewed. Complicating matters even more is the possibility that Congress will renew some of the tax extenders but not all. This is very likely concerning the individual tax extenders, such as the state and local sales tax deduction, the higher education tuition deduction, and the teachers' classroom expense deduction.

Please contact our office if you have any questions about the expiring tax incentives. Our office will keep you posted of developments.

Only three months remain until the current marginal individual income tax rates that helped lower the tax rates of all taxpayers, from lower to middle to higher-income individuals and families, over the past ten years will expire. Congress has a number of options on the table, with some lawmakers favoring extension of the current rates for all taxpayers, while others favor only extending the current rates for the middle-class, and allowing the top two rates to revert to their previous higher levels. Still others are willing to extend none of the rates if a stalemate over the higher rate brackets ensues. The potential rate change makes tax planning all the more important, yet tax planning is also made uncertain by inaction on Congress's part.

The Economic Growth and Tax Relief Reconciliation Act of 2001 (EGTRRA) gradually reduced the individual marginal income tax rates across the board and created a new – but temporary – 10 percent regular income tax bracket for a portion of taxable income that was previously taxed at 15 percent. These so-called “Bush tax cuts” - named after the Administration in which they first appeared - could only be placed into the Tax Code for a 10-year duration due to procedural rules in place at the time. As a result, those tax cuts expire at the end of 2010 and beginning in 2011, those income tax rates, as well as other individual tax cuts will revert back to pre-2001 levels.

Federal individual income tax rates for 2010 are:

Single individuals: If taxable income is:
- Not over $8,375: 10% of the taxable income;
- Over $8,375 but not over $34,000: $837.50 plus 15% of the excess over $8,375;
- Over $34,000 but not over $82,400: $4,681.25 plus 25% of the excess over $34,000;
- Over $82,400 but not over $171,850: $16,781.25 plus 28% of the excess over $82,400;
- Over $171,850 but not over $373,650: $41,827.25 plus 33% of the excess over $171,850; and
- Over $373,650: $108,421.25 plus 35% of the excess over $373,650.

Married couples filing a joint return: If taxable income is:
- Not over $16,750: 10% of the taxable income;
- Over $16,750 but not over $68,000: $1,675 plus 15% of the excess over $16,750;
- Over $68,000 but not over $137,300: $9,362.50 plus 25% of the excess over $68,000;
- Over $137,300 but not over $209,250: $26,687.50 plus 28% of the excess over $137,300;
- Over $209,250 but not over $373,650: $46,833.50 plus 33% of the excess over $209,250; and
- Over $373,650: $101,085.50 plus 35% of the excess over $373,650.

Unless extended (or made permanent, which is not likely at this time), all the individual marginal income tax rates will rise after December 31, 2010. The 10 percent regular income tax bracket will disappear and the first part of an individual's taxable income will be taxed at 15 percent rather than at 10 percent.

After EGTRRA sunsets (after December 31, 2010) and without any modification by Congress, the federal individual income tax rates for 2011 will be:

Single individuals: If taxable income is:
- Not over $34,850: 15% of the taxable income;
- Over $34,850 but not over $84,350: $5,227.50 plus 28% of the excess over $34,850;
- Over $84,350 but not over $176,000: $19,087.50 plus 31% of the excess over $84,350;
- Over $176,000 but not over $382,650: $47,499 plus 36% of the excess over $176,000; and - Over $382,650: $121,893 plus 39.6% of the excess over $382,650.

Married couples filing a joint return: If taxable income is: - Not over $58,200: 15% of the taxable income;
- Over $58,200 but not over $140,600: $8,730 plus 28% of the excess over $58,200;
- Over $140,600 but not over $214,250: $31,802 plus 31% of the excess over $140,600;
- Over $214,250 but not over $382,650: $54,633.50 plus 36% of the excess over $214,250; and
- Over $382,650: $115,257.50 plus 39.6% of the excess over $382,650.

President Obama wants a permanent extension of the current 10, 15, 25, and 28 percent rates. Under his proposal, these rates would continue for individuals without interruption after December 31, 2010. He would also raise the cut off level for the 28 percent bracket. However, the 33 percent rate bracket and the 35 percent rate bracket become 36 percent and 39.6 percent, respectively, after December 31, 2010.

Under the president's proposal, the individual income tax rates for 2011 would be:

Single individuals: If taxable income is:
- Not over $8,575: 10% of the taxable income;
- Over $8,575 but not over $34,850: $858 plus 15% of the excess over $8,575;
- Over $34,850 but not over $84,350: $4,799 plus 25% of the excess over $34,850;
- Over $84,350 but not over $195,550: $17,174 plus 28% of the excess over $84,350;
- Over $195,550 but not over $382,650: $48,310 plus 36% of the excess over $195,550; and
- Over $382,650: $115,666 plus 39.6% of the excess over $382,650.

Married individuals filing a joint return: If taxable income is:
- Not over $17,150: 10% of the taxable income;
- Over $17,150 but not over $69,700: $1,715 plus 15% of the excess over $17,150;
- Over $69,700 but not over $140,600: $9,598 plus 25% of the excess over $69,700;
- Over $140,600 but not over $237,300: $28,472 plus 28% of the excess over $140,600;
- Over $237,300 but not over $382,650: $55,548 plus 36% of the excess over $237,300; and
- Over $382,650: $106,725 plus 39.6% of the excess over $382,650.

With uncertainty remaining as to the state of the tax rates for 2011, tax planning can be made significantly more difficult. However, a number of tax strategies, such as accelerating income into 2010 to avoid possible higher rates next year, can be implemented now even in these uncertain times.

Starting in 2010, the just-passed Small Business Jobs Act of 2010 allows participants in 401(k), 403(b), and 457 governmental plans to roll over their pre-tax account balances in those plans to a designated Roth account set up by their employers within those plans. By converting account balances to a Roth designated account, distributions upon eventual retirement will be completely tax free both as to the amount rolled over and all subsequent earnings. Rollovers made in 2010 only also have the added advantage of deferring tax on the rollover for two years, into 2011 and 2012.  As a result, the sooner someone with a 401(k) or similar account can decide whether or not this rollover opportunity is right for him or her, the greater the tax savings that can be achieved.

Limited rollover opportunity

The Small Business Jobs Act of 2010 authorizes 401(k), 403(b) and 457 governmental plans to allow participants to roll over pre-tax account balances into a designed Roth account set up within the plan provided the plan also makes certain amendments to its governing rules to allow such rollovers.  Unfortunately, the rollover is taxable, except for any after-tax contributions.  Often evaluating this tax aspect comes down to a question of whether paying tax on what is a smaller amount now will save more overall dollars for your retirement years than paying the tax at retirement on a balance that has grown over the years. Many individuals will find that paying the rollover tax now does make sense.  This is especially the case if the cash used to pay the tax is drawn from other savings rather than from a withdrawal from the plan balance itself.  In this regard, special treatment for 2010 rollovers can help delay coming up with the cash for several years.  Participants who elect to make the rollover in 2010 will be taxed on the income over a two-year tax period, beginning in 2011, unless an election is made to recognize all of the income in 2010. This election – involving the ability to spread the income from the 2010 rollover in ratably 2011 and 2012 – echoes existing rules for converting a traditional IRA to a Roth IRA in 2010.

If a 401(k), 403(b), or 457(b) governmental plan has a qualified designated Roth contribution program, a distribution to an employee (or surviving spouse) from a non-Roth account to a Roth account is allowed to be rolled over into a designated Roth account under the participant’s plan. The distribution that the individual wants to roll over must be otherwise allowed under the plan. For example, amounts under a 401(k) plan that are subject to distribution restrictions cannot be rolled over to a designated Roth account.

Taking advantage of the special rule for 2010

First, the plan must be amended by the plan sponsor to allow for such rollovers as provided in the Small Business Jobs and Credit Act of 2010. It is intended that the IRS will provide employers with a remedial amendment period to allow the employers to offer this option for distributions during 2010 and then have adequate time to amend their plan.

Most importantly, participants must take action before year-end if they want to take advantage of either the two-year deferral into 2011 or 2012 or lower tax rates in 2010 if Congress does not extend the 2001 individual marginal income tax rate reductions which will disappear after December 31, 2010.

Congress returns to work in mid-September to a full agenda of tax legislation, dominated by the fast-approaching expiration of the 2001 individual marginal income tax rate reductions. Predicting when Congress will act on the rate cuts or any legislation is nearly impossible. House Democrats, who have already passed a number of tax bills, appear to be allowing the Senate to take the lead in the weeks preceding the November elections. The uncertainty over the fate of many tax provisions makes year-end tax planning more important than ever. 

Individual tax rates

For many taxpayers, the greatest uncertainty is over the fate of the 2001 individual income tax rate reductions. After December 31, 2010, the individual marginal income tax rates for all taxpayers will rise when the reduced rates expire.  President Obama has asked Congress to extend all of the 2001 individual marginal income tax reductions except for the top two rates.

Change is coming regardless of whether Congress approves the president’s proposal or allows the reduced rates to expire entirely. The likely prospect of higher income tax rates significantly impacts tax planning for individuals and business owners.

Individuals may benefit from many traditional planning techniques. Individuals expecting to be in a higher tax rate in a future year because of higher income levels may want take into account the timing of income or deductible expenses in one tax year or another. An individual may find that accelerating income into 2010, so it is taxed at a lower rate, may be advantageous. You may be able to accelerate payments due to you. Another strategy may be to take withdrawals from retirement savings, either as part of a Roth IRA conversion plan or otherwise, to accelerate income into 2010. Similarly, deferring deductions into 2011 may help offset income that is expected to be taxed at a higher rate. You may consider holding off on a charitable contribution until 2011. Our office can help you design a strategy that works best for you.

Individuals in the highest tax brackets also should consider the likely reinstatement of the limitation on itemized deductions.  For 2010 – and 2010 only – the limitation on itemized deductions for higher income taxpayers is completely repealed. The provision limits the total amount of otherwise allowable itemized deductions for higher income taxpayers.  President Obama has asked Congress to allow the limitation on itemized deductions to return but to modify it for 2011 and beyond.

Capital gains/dividends

Also expiring after December 31, 2010 are reduced capital gains and dividends tax rates.  For 2010, the maximum capital gains and dividends tax rate is 15 percent (zero percent for taxpayers in the 10 and 15 percent brackets). President Obama has asked Congress to impose a 20 percent capital gains and dividends tax rate on higher-income individuals for 2011 and beyond.  All other taxpayers would pay capital gains and dividends taxes of 15 percent unless they qualify for the zero percent tax rate. Generally, the 20 percent tax rate would apply to individuals with incomes over $200,000 and married couples filing a joint return with incomes over $250,000.

Small business

The House and Senate have tried several times this year to send a small business tax relief bill to the White House but have failed.  House-passed bills stalled in the Senate. The stalemate in the Senate may break this fall because lawmakers are eager to show voters they support “jobs” bills.

Some of the small business tax relief measures that enjoy bipartisan support are:

--Expansion of the small business stock exclusion to 100 percent;
--Reform of the Code Sec. 6707A penalties for reportable transactions;
--An increase in the deduction for qualified start-up expenses;
--Enhanced Code Sec. 179 expensing; and
--Bonus depreciation.

Homebuyers

The popular first-time homebuyer tax credit (and the reduced credit for long-time residents) has expired. The credit was popular because Congress made it fully refundable and certain lenders allowed purchasers to monetize the credit toward a down payment. Recent reports about sales of new homes reaching record lows may encourage Congress to consider extending the incentive.  However, Congress must find a way to pay for the credit if it decides to extend it.

Estate tax

Nine years ago, Congress repealed the federal estate tax. Because of budget concerns, Congress delayed full repeal until 2010. For individuals dying in 2010, the traditional stepped-up basis rules are replaced with a modified carryover basis regime. Again, because of budget concerns, full repeal expires after December 31, 2010. If Congress takes no action on the estate tax before year-end, the exemption level will be $1 million in 2011 and the maximum estate tax rate will be 55 percent.

The House has approved legislation to make permanent the estate tax rules as they were in 2009. The House bill has languished in the Senate over not only its cost but also concerns over whether to make it retroactive to January 1, 2010. Some states have already passed bills to protect older wills based on formula dispositions, which may not have anticipated repeal of the estate tax in 2010.

Extenders

Among the extenders that enjoy bipartisan support are:

--Research tax credit;
--State and local sales tax deduction;
--Teachers’ classroom expense deduction;
--Higher education tuition deduction; and
--Energy incentives for consumers.

Offsets

Congress must find offsets to pay for any tax cuts and its options are dwindling.  Two House-approved revenue raisers, a change in the tax treatment of carried interest and the imposition of self-employment taxes on service S corps, died in the Senate and are unlikely to be revived. Less controversial are reforms to grantor retained annuity trusts (GRATs) and the cellulosic biofuel credit. Congress could also abolish the Code Sec. 199 production activities deduction and raise taxes on oil and gas producers.

Businesses of all sizes are preparing for a possible avalanche of information reporting after 2011.

To help pay for health care reform, lawmakers tacked on expanded information reporting to the Patient Protection and Affordable Care Act (PPACA). The health care reform law generally requires all businesses, charities and state and local governments to file an information return for all payments aggregating $600 or more in a calendar year to a single provider of goods or services. The PPACA also repeals the longstanding reporting exception for payments to a corporation. The magnitude of the reporting requirement has opponents working feverishly to persuade Congress to either repeal it or scale it back.

Pre-PPACA law

Pre-PPACA law generally requires businesses to file an information return with the IRS reporting payments to non-corporate service providers that exceed $600 in a given year. Payments to providers of goods are excluded from reporting. Payments to a corporation for goods or services are excluded from reporting with some limited exceptions.

Sea change ahead

Effective for purchases made after December 31, 2011 the PPACA requires all businesses purchasing  $600 or more in goods or services from another entity (including corporations but not tax-exempt corporations), to provide the vendor and the IRS with an information return. Presumably, Form 1099-MISC will be used for purposes of the new reporting rule, or the IRS will develop a new form. We will keep you posted on developments.

Example. In February 2012, your business buys computers, printers, and fax machines from an office supply company, doing business as a corporation, for $4,000. Your business also spends $1,000 at a local caterer, doing business as a partnership, for office breakfasts and lunches throughout the year. Additionally, the company spends $600 for business travel on Amtrak. Your business must provide each of these vendors with a Form 1099 for 2012, as well as the IRS. 

Day-to-day transactions

Here are some more examples of purchases after 2011 that appear to fall under the PPACA’s reporting requirements:

-- You make small, incremental purchases from the same vendor; for example, your business purchases more than $600 of office supplies, such as staples, toner, pens, paper, and calendars from the same vendor.
-- You pay more than $600 throughout the year in mail and shipping costs to the same vendor; however each individual charge costs no more than $10 or $12.
-- You purchase floral arrangements for the office throughout the year, although each purchase may be no more than $40 to $70, your cumulative purchases are more than $600;
-- You purchase an $800 computer for your new employee;
-- You hold a summer picnic for your employees and purchase more than $600 in food from a local grocery store;
-- Every Friday you buy breakfast pastries from the local bakery for your employees, and even though each purchase is no more than $40, you spend more than $600 in the year.

Backup withholding

The PPACA requires sellers to provide, and purchasers to collect, Taxpayer Identification Numbers (TINs). If a seller fails to furnish a correct TIN, you must impose backup withholding at the rate of 28 percent of the purchase price.

Moreover, if your business fails to issue an accurately completed Form 1099 to a vendor, the IRS can assess a penalty.

Preparing now

There are some proactive steps your business can take now to prepare for the new reporting requirement and its heavy administrative and paperwork burden. The way you collect and manage vendor information will be more important than ever. Basic information you will need to track includes every vendor’s name and TIN, the amounts spent at each vendor and the total annual amount spent at each vendor.

You should also begin requesting that each of your vendors, particularly your regular vendors, complete IRS Form W-9 for your records. Form W-9 will provide you with the vendor’s legal name, address, and TIN.

Pending legislation

Opponents of the expanded information requirement are hoping that Congress will repeal it before 2012. Outright repeal is a long-shot. As written now, the PPACA reporting requirement is estimated to raise $17 billion over 10 years. Congress will need to find another source of revenue if it repeals the reporting requirement. More likely, Congress will modify the requirement.

Senate Democrats have introduced legislation to raise the reporting threshold from $600 to $5,000 and exclude some routine payments, such as office supplies, from reporting. All purchases made with a credit card would also be exempt from the reporting requirement. Additionally, small businesses employing not more than 25 employees would be completely exempt from the reporting requirement.

Correctly calculating your estimated tax payments and/or withholding is even more important as the year end approaches. Accurate calculations are especially important as third and fourth quarter payments become due, and your income and expenses for the rest of the year can be more accurately projected.

Estimated tax payments

You are required to pay estimated tax if you receive income from which tax is not withheld, including income from self-employment, dividends and interest, capital gains and losses, rental income, and alimony, and your tax is expected to be $1,000 or more (after subtracting credits and withholding). Generally, individuals who do not pay at least 90 percent of their tax through withholding must estimate their income tax liability and make equal quarterly payments of the "required annual payment" liability throughout the year.

Higher-income taxpayers. For higher-income taxpayers whose adjusted gross income (AGI) shown on the preceding year's tax return exceeds $150,000 ($75,000 for married individuals filing separately), the required annual payment is the lesser of 90 percent of the tax for the current year, or 110 percent of the tax shown on the return for the preceding tax year.

Estimated tax payments are due quarterly. For most individuals, the due dates for the 2010 tax year are: April 15, June 15, and September 15 of 2010, and January 15, 2011. Failing to pay enough estimated tax on each installment date may result in a penalty for underpayment of estimated tax, even if you are due a refund. Therefore, properly calculating your payments is vital to avoid the penalties, including calculating adjustments needed in remaining quarters (including as soon as September 15, 2010 for the third quarter).

Third quarter payments are around the corner – September 15, 2010 – for the period June 1 through August 31. Fourth quarter payments will be due January 15, 2011 for the period September 1, 2010 through December 31, 2010. If your total estimated payments and withholding add up to less than 90 percent of what you owe, you may face an underpayment penalty.

Withholding

With the third and fourth quarter payments becoming due, ensure you are properly withholding and paying enough in estimated tax. Look at your projected year-end tax payments as compared with your expected tax liability to determine if your estimated tax payments need some tweaking. If your payments are expected to be less than 90 percent of current-year tax, you will generally need to increase your withholding or make estimated tax payments.

You may want to file a new W-4 with your employer adjusting your withholding to withhold more from your final paychecks for the year if you are currently underwithholding. This will help avoid being subject to a penalty when you file your return.

Adjusting estimated tax payments

A change in your business's income, deductions, credits, and exemptions may also make it necessary to refigure your estimated payments for the remainder of the year. To avoid either a penalty from the IRS or overpaying the IRS interest-free, consider increasing or decreasing the amount of your remaining estimated payments.

If, during the quarter, you learn that a change in your business's anticipated income, deductions, credits, exemptions, or other adjustments will either increase or decrease your business's tax liability, and therefore affecting your required annual payment for the remainder of the year, you should adjust your remaining quarterly payments accordingly.

If one of your children received a full scholarship for all expenses to attend college this year, you may be wondering if this amount must be reported on his or her income tax return. If certain conditions are met, and the funds are used specifically for certain types of expenses, your child does not have to report the scholarship as income.

Qualified educational institution

Any amount received as a “qualified scholarship” or fellowship is not required to be reported as income if your child is a candidate for a degree at an educational institution.  For the college that your child attends to be treated as an educational organization, it must (1) be an institution that has as its primary function the presentation of formal instruction, (2) normally maintain a regular faculty and curriculum, and (3) have a regularly enrolled body of students in attendance at the place where the educational activities are regularly carried on.  Your child has received a qualified scholarship if he or she can establish, that in accordance with the conditions of the scholarship, the funds received were used for qualified tuition and related expenses. Therefore, the entire amount is generally taxable if your child is not a candidate for a degree. Athletic scholarships are also tax-free if they meet the above-mentioned requirements.

Qualified tuition and expenses

Qualified tuition and related expenses include tuition and fees required for enrollment or attendance at the educational institution, as well as any fees, books, supplies, and equipment required for courses of instruction at the educational institution.  To be treated as related expenses, the fees, books supplies, and equipment must be required of all students in the particular course of instruction.  Incidental expenses, such as expenses for room and board, travel, research, equipment, and other expenses that are not required for either enrollment or attendance at the educational institution are not treated as related expenses. Any amounts that are used for room, board and other incidental expenses are not excluded from income.

Example. Assume this year your son received a scholarship in the amount of $20,000 to pay for expenses at a qualified educational institution.  His expenses included $12,000 for tuition; $1,100 for books; $900 for lab supplies and fees; and $6,000 for food, housing, clothing, laundry, and other living expenses.

The $14,000 that your son paid for tuition, books and lab supplies and fees is considered to be qualified educational expenses and therefore would not have to be reported as income.  The $6,000 that he spent on housing and the other living expenses is considered to be incidental expenses and would have to be reported in his income.

A note on student loans. “Financial aid” in the form of student loans is not counted as a scholarship. However, student loans are not included in income, generally, and student loan interest can be deducted up to $2,500 a year. If a student loan is partly or wholly forgiven, however, the amount forgiven by the lender is included in income unless specific exceptions apply.

Reduced tuition

If you or your spouse is or was an employee of the school, your child may be entitled to reduced tuition. If so, the amount of the reduction is not taxable as long as the tuition is not for education at the graduate level.

Over the next few years, employers will face a number of new compliance and reporting obligations, among others, as a result of the new health care reform package (the Patient Protection and Affordable Care Act). On the horizon for employers is the requirement to report the value of health insurance coverage they provide to each employee on the employee’s annual Form W-2, Wage and Tax Statement. This new reporting requirement starts with the 2011 tax year and, according to the IRS, is for information purposes only. Employees will not have to pay tax on the amount reported on the W-2 for health care coverage; thus the new reporting requirement does not affect an employee’s tax liability.

Employers should plan now in order to implement and navigate the new W-2 health coverage reporting requirement, and understanding the basics of this new obligation is an important first step.

Applicable coverage

Generally, employers must calculate and report the aggregate cost of all "applicable employer-sponsored coverage" provided to each employee annually on the employee’s Form W-2, starting with the 2011 tax year. "Applicable employer-sponsored coverage" is coverage under any group health plan made available to any employee by the employer which is excluded from the employee’s gross income under Internal Revenue Code Sec. 106, or would be excludable. Applicable employer-sponsored coverage also includes coverage under a federal, state or local government group health plan. Coverage is treated as applicable employer-sponsored coverage regardless of whether the employer or employee pays for the coverage.

Applicable employer-sponsored coverage that must be reported includes the following:

- Medical plans;
- Prescription drug plans;
- Executive physicals;
- On-site clinics, if they provide more than de minimus care;
- Medicare supplemental policies;
- Employee assistance programs; and
- Coverage under dental and vision plans, unless they are "stand-alone" plans.

Excludable coverage. Employers do not need to report the following types of health care coverage on an employee’s W-2: the cost of contributions made by employees (or their spouses) to Archer medical savings accounts (MSAs) or health flexible spending accounts (HSAs); salary reduction contributions to flexible spending arrangements (FSAs); long-term care, disability, or accident income insurance; or specific disease or hospital/fixed indemnity plans. These are all excluded from the new W-2 reporting requirement.

Aggregate cost

Employers must report the aggregate or total cost of employer-sponsored health insurance coverage. This includes coverage paid for by both the employee and employer. The IRS has advised that employers do not need to provide a specific breakdown of the different types of medical coverage, they must just report the total cost of all applicable coverage.

According to the IRS, the aggregate cost of coverage should be computed under rules similar to COBRA cost of coverage rules. For fully insured plans, the COBRA cost of coverage is generally the amount of premiums paid to the insurer. For self-insured plans, the COBRA cost of coverage is based upon an actuarial estimate of future costs.

Valuing coverage may pose a challenge to employers with respect to plans that are subject to the new W-2 reporting requirement but that have not yet been valued for COBRA purposes, such as on-site medical clinics. Employers will need to determine reportable values for coverage under such programs. The IRS is still hammering out applicable guidance for such situations, and our office will keep you posted.

Updating payroll systems

However, because an employee whose employment is terminated before the close of a calendar year may request an early W-2 form from his or her former employer, employers must be prepared for and implement the new reporting requirements at the start of 2011. Employers will also need to ensure that their payroll systems are updated to reflect these changes so that they will be able to provide W-2 forms that comply with the new requirements.

Although the new W-2 reporting rule does not kick in until the 2011 tax year, employers may want to start updating their payroll systems now, and do so by the end of January 2011. Employers are not required to file Forms W-2 until January 31, 2012. However, having payroll systems updated in order to comply with the new W-2 requirement by the start of 2011 is important particularly if an employee requests their W-2 prior to this date (such as an employee who has been terminated and requests an early W-2 form). Employers must provide a W-2 upon an employee’s request within 30 days.

Former employees

The new W-2 reporting requirement applies to all employees. However, it may apply to former employees as well. If a former employee (such as a retiree, terminated employee on COBRA, or a surviving spouse) is provided with health insurance, you may be required to file a W-2 for the individual reporting their health coverage. However, the IRS has not yet issued guidance on reporting requirements for former employees. Our office will keep you updated on developments.

In less than six months, unless Congress acts, the individual marginal income tax rate reductions under the Economic Growth and Tax Relief Reconciliation Act of 2001 (EGTRRA) will expire. While the timetable for addressing the EGTRRA tax cuts is not certain, the approaching sunset of the individual rate reductions, the possibility for their extension, and the fate of the limit on itemized deductions and the personal exemption phase-out will touch all taxpayers. The potential rate change makes tax planning all the more important.

In less than six months, unless Congress acts, the individual marginal income tax rate reductions under the Economic Growth and Tax Relief Reconciliation Act of 2001 (EGTRRA) will expire. While the timetable for addressing the EGTRRA tax cuts is not certain, the approaching sunset of the individual rate reductions, the possibility for their extension, and the fate of the limit on itemized deductions and the personal exemption phase-out will touch all taxpayers. The potential rate change makes tax planning all the more important.

Individual income tax rates

EGTRRA set in motion a gradual reduction of the individual marginal income tax rates. EGTRRA also created a new and temporary 10 percent regular income tax bracket for a portion of taxable income that was previously taxed at 15 percent.

The federal individual income tax rates for 2010 are:

Single individuals: If taxable income is not over $8,375: 10% of the taxable income; Over $8,375 but not over $34,000: $837.50 plus 15% of the excess over $8,375; Over $34,000 but not over $82,400: $4,681.25 plus 25% of the excess over $34,000; Over $82,400 but not over $171,850: $16,781.25 plus 28% of the excess over $82,400; Over $171,850 but not over $373,650: $41,827.25 plus 33% of the excess over $171,850; and Over $373,650: $108,421.25 plus 35% of the excess over $373,650.

Married couples filing a joint return: If taxable income is not over $16,750: 10% of the taxable income; Over $16,750 but not over $68,000: $1,675 plus 15% of the excess over $16,750; Over $68,000 but not over $137,300: $9,362.50 plus 25% of the excess over $68,000; Over $137,300 but not over $209,250: $26,687.50 plus 28% of the excess over $137,300; Over $209,250 but not over $373,650: $46,833.50 plus 33% of the excess over $209,250; and Over $373,650: $101,085.50 plus 35% of the excess over $373,650.

Unless extended or made permanent, the individual marginal income tax rates will all rise after December 31, 2010 when EGTRRA sunsets. The 10 percent regular income tax bracket will also disappear after December 31, 2010 and the first portion of an individual's taxable income will be taxed at 15 percent rather than at 10 percent.

According to the Joint Committee on Taxation (JCT), after EGTRRA sunsets and with no modification by Congress, the federal individual income tax rates for 2011 will be:

Single individuals: If taxable income is not over $34,850: 15% of the taxable income; Over $34,850 but not over $84,350: $5,227.50 plus 28% of the excess over $34,850; Over $84,350 but not over $176,000: $19,087.50 plus 31% of the excess over $84,350; Over $176,000 but not over $382,650: $47,499 plus 36% of the excess over $176,000; and Over $382,650: $121,893 plus 39.6% of the excess over $382,650

Married couples filing a joint return: If taxable income is not over $58,200: 15% of the taxable income; Over $58,200 but not over $140,600: $8,730 plus 28% of the excess over $58,200; Over $140,600 but not over $214,250: $31,802 plus 31% of the excess over $140,600; Over $214,250 but not over $382,650: $54,633.50 plus 36% of the excess over $214,250; and Over $382,650: $115,257.50 plus 39.6% of the excess over $382,650.

President Obama has asked Congress to permanently extend the current 10, 15, 25, and 28 percent rates. Under the president's proposal, these rates would continue for individuals without interruption after December 31, 2010. However, the president’s proposal would allow the 33 percent rate bracket and the 35 percent rate brackets to become 36 percent and 39.6 percent, respectively, after December 31, 2010.

The president has also asked Congress to expand the tax rate bracket for the 28 percent rate so that individuals with less than $195,550 of taxable income in 2011 ($200,000 of AGI), assuming one personal exemption and the basic standard deduction, indexed from 2009) will not be subject to the 36 percent rate that applies after December 31, 2010. For married individuals filing joint returns and surviving spouses, the dollar threshold for the 36 percent bracket would be set so that married couples and surviving spouses with AGI below $237,300 of taxable income in 2011 ($250,000 of AGI, assuming two personal exemptions and the basic standard deduction, indexed from 2009), subject to the 33 percent rate in 2010, will not become subject to the 36 percent rate after December 31, 2010.

Capital gains/dividends

At the same time taxpayers are looking at higher individual marginal income tax rates, the capital gains and dividend tax rates will also increase after December 31, 2010. For 2010, the maximum capital gains and dividends tax rate is 15 percent (zero percent for taxpayers in the 10 and 15 percent brackets). Effective January 1, 2011, the tax rate on qualified long-term capital gains will be 20 percent and taxpayers will pay tax on dividends at the same rates that apply to ordinary income.

President Obama has asked Congress to impose a 20 percent capital gains and dividends tax rate on individuals with incomes above $200,000 (less the standard deduction and one personal exemption indexed from 2009). The 20 percent rate would also apply to married couples filing a joint return with income above $250,000 (less the standard deduction and two personal exemptions indexed from 2009). All other taxpayers would pay capital gains and dividends taxes of 15 percent unless they qualify for the zero percent tax rate.

If Congress does not act, the tax rate on dividends after December 31, 2010 will be the same as that currently for dividends failing to qualify for the current 15 percent rate; that is, the same as a taxpayer's personal income tax bracket.

Limitation on itemized deductions

Along with reducing the individual marginal income tax rates, EGTRRA also repealed the limitation on itemized deductions for 2010, but only for 2010. President Obama has asked Congress to allow the limitation on itemized deductions to return but to modify it for 2011 and beyond. Under the president's proposal, the limitation on itemized deductions would apply to an AGI threshold determined by taking a 2009 dollar amount and adjusting for subsequent inflation. The Obama administration has proposed a dollar amount of $200,000 for single individuals and $250,000 for married couples filing a joint return.

Also impacting higher-income taxpayers is repeal of the personal exemption phase-out. Under EGTRRA, the personal exemption phase-out is repealed for 2010 - but only for 2010.

What’s next

Congress likely will vote on the administration’s proposal to raise only the top two tax brackets this fall. Whether that vote will come in September or in a lame-duck session after the mid-term elections remains uncertain at this time, as does the outcome of that vote. In the interim, our office will continue to monitor the debate and, as Congress gets closer to a decision, prepare year-end tax strategies that respond most effectively to what Congress decides.

While the economy continues to slowly recover, many businesses continue to face customers struggling to pay outstanding bills for services or goods. The Tax Code provides relief to businesses faced with the inability to collect on accounts receivable. Businesses that are unable to get customers to pay the bill can claim a deduction for the “bad debt.”

While the economy continues to slowly recover, many businesses continue to face customers struggling to pay outstanding bills for services or goods. The Tax Code provides relief to businesses faced with the inability to collect on accounts receivable. Businesses that are unable to get customers to pay the bill can claim a deduction for the “bad debt.”

 Business bad debt deduction

 Taxpayers may deduct any business receivable that becomes totally or partially worthless during the tax year under Tax Code Sec. 166(a). However, the business bad debt deduction is limited to the taxpayer’s adjusted basis in the receivable.

 The deduction allowed for bad debts is an ordinary deduction. To claim the deduction, you must establish that the debt is genuine and that the amount cannot be recovered from the debtor. You must also make a reasonable attempt to collect the debt (however, you do not have to turn the debt over to a collection agency or file a lawsuit in an attempt to collect on the debt if doing so has little probability of success). The law requires most taxpayers to use the specific charge-off method of accounting for bad debts. Under the specific charge-off method, the taxpayer must specifically identify the accounts or notes charged off as partially or completely worthless (it is also referred to as the direct write-off method).

 If you meet these conditions, you can take the deduction in the year in which the debts became worthless. This includes certain previous years since, for some debts, worthlessness may not be immediately apparent. You can deduct a bad debt before the debt is due if you can establish the partial or complete worthlessness of the debt.

 Partially worthless. If you failed to claim the bad debt deduction for a receivable that became partially worthless in a prior tax year, you have until the later of (1) three years after you file the tax return (including extensions) or (2) two years from the time you paid the tax to file an amended return and deduct the bad debt.

 Totally worthless. If you failed to claim a deduction for a receivable that became completely worthless in a previous tax year, you have until the later of (1) seven years after the due date of the tax return (not including extensions) or (2) two years from the time you paid the tax to file an amended return and claim a deduction for the worthless receivable.

 Cash basis taxpayers

 Cash basis taxpayers cannot claim a bad debt deduction for accounts receivable that are not collectible. However, notes received by a cash basis taxpayer in the ordinary course of business are treated as the equivalent of cash to the extent of the note’s fair market value (FMV) at the time received. Thus, the initial basis in such a note is its FMV. Cash basis taxpayers may claim a bad debt deduction for uncollectible notes receivable if they have included the FMV of the notes in gross income.

 Accrual and hybrid taxpayers

 Accrual basis taxpayers may claim a bad debt deduction for accounts receivable that become partially or completely worthless during the tax year. Accrual basis taxpayers must include the face value of a note receivable in gross income if a reasonable expectancy of collection exists at the time it is received. Taxpayers that use a hybrid method of accounting may deduct bad debts if they have included the revenue from the receivable in gross income.

 Reporting

 For self-employed taxpayers, the bad business debt deduction is reported on Schedule C, Profit or Loss from Business (Sole Proprietorship), or Schedule F (Profit or Loss from Farming (for self-employed farmers)).Corporations report bad debts on Line 15 of Form 1120, U.S. Corporation Income Tax Return. S corporations report bad debts on Line 10 of Form 1120S, U.S. Income Tax Return for an S Corporation. Partnerships report bad debts on Line 12 of Form 1065, U.S. Return of Partnership Income.

 Recovering bad debts

 If you recover a bad debt during the year, the amount recovered is gross income to the extent that you claimed the deduction for the bad debt in a previous tax year, reducing your taxable income. This is called the tax benefit rule. The bad debt you recovered may not be offset against the bad debt deduction for the tax year of the recovery.

A package of small business tax incentives, as part of the larger Small Business Jobs Act of 2010 (H.R. 5297) has been slowly making its way through Congress over the past several months. However, on July 29 members of the Senate effectively blocked a final vote on the H.R. 5297, pushing the prospects for passage of bill by both chambers of Congress into September (when Congress returns from its August recess).

A package of small business tax incentives, as part of the larger Small Business Jobs Act of 2010 (H.R. 5297) has been slowly making its way through Congress over the past several months. However, on July 29 members of the Senate effectively blocked a final vote on the H.R. 5297, pushing the prospects for passage of bill by both chambers of Congress into September (when Congress returns from its August recess).

Officially known as the Senate Substitute Amendment to H.R. 5297, the Senate's Small Business Tax bill makes significant additions to the tax title that the House passed on June 15, 2010. Most of these tax incentives are retroactive to January 1, 2010, but are only temporary; once they pass, most businesses need to act quickly to maximize their benefits.

Here's what's in store for businesses if the Senate bill is approved:

Bonus depreciation. Extends, through December 31, 2010, 50-percent first-year bonus depreciation that had expired at the end of 2009.

Code Sec. 179 expensing. Increases the maximum Code Sec.179 expensing deduction from $250,000 to $500,000 and the investment limit from $800,000 to $2 million for tax years beginning in 2010 and 2011.

S corp built-in gain. Shortens the holding period for appreciated C corp assets after an S corp conversion to five years, if the fifth tax year in the holding period precedes the S corp's tax year beginning in 2011.

Cell phones. Removes cell phones and similar communication devices from their current classification as listed property, thereby lifting strict substantiation requirements, depreciation limitations, and imputed income for employee use.

General business credit. Extends the carryback period for general business credits from one to five years for eligible small businesses, applied to tax years beginning after December 31, 2009; similarly extends the carryforward period.

AMT offset. Removes the limitations on which general business credits may offset AMT liability for eligible small businesses.

SECA deduction for health insurance. Allows the deduction for health insurance to be taken into account in determining earnings for self-employment tax purposes.

Qualified small business stock. Raises the exclusion for qualifying gain from 75 percent to 100 percent on Code Sec. 1202 stock acquired anytime from the date of enactment through the end of 2010.

Code Sec. 6707A penalty relief. Moderates the penalties that the IRS must apply to taxpayers failing to disclose participation in certain tax shelters. For listed transactions, a $5,000 minimum penalty would apply to individuals, $10,000 to corporations.

Start-up expense deduction. Raises the deduction limit on start-up expenses from $5,000 to $10,000, and increase the threshold to $60,000 for one year, 2010.

Roth retirement options. Authorize 401(k), 403(b) and 457 retirement plans to allow participants to roll over pre-tax account balances into a Roth account.

Revenue offsets. Many of the tax incentives in the bill must be "paid for" under Congressional budget rules with reciprocal offsets. In addition to counting on revenues from voluntary Roth conversions, the Senate bill would raise more than $4 billion through broadened information reporting rules and higher penalties for ignoring those rules.

Congress is set to return from its month-long August recess on September 14^th. In addition to considering further tax breaks to jump-start business growth when it returns, Congress will be focused on whether to raise individual tax rates, revise capital gains and dividends treatment, preserve the estate tax, and shorten the growing reach of the alternative minimum tax (AMT). This office will continue to closely monitor these developments and recommend appropriate tax strategies as they evolve.

Many small employers want to offer their employees the opportunity to save for retirement but are unsure of how to go about setting up a retirement plan. In this article, we’ll explore three options that are widely used by small businesses: payroll deduction IRAs, SEP plans, and SIMPLE IRAs.

Many small employers want to offer their employees the opportunity to save for retirement but are unsure of how to go about setting up a retirement plan. In this article, we’ll explore three options that are widely used by small businesses: payroll deduction IRAs, SEP plans, and SIMPLE IRAs.

Payroll deduction IRAs

Many small employers find a payroll deduction IRA very attractive because it allows them to offer their employees a retirement savings vehicle at little cost. A business of any size, even self-employed individuals, can establish a payroll deduction IRA.Under a payroll deduction IRA, only your employees make contributions to an IRA.Your responsibility as an employer is simply to transmit the employee’s authorized deduction to the financial institution that maintains the IRA. 

The IRA is set up with a financial institution, such as a bank, mutual fund or insurance company. You can limit the number of IRA providers to as few as one. The employee establishes a traditional IRA or a Roth IRA (based on the employee’s eligibility and personal choice) with the financial institution and authorizes the payroll deductions.As the employer, you withhold the payroll deduction amounts authorized by your employees and send the funds to the financial institution.

An employee’s decision to participate in a payroll deduction IRA is entirely voluntarily. If an employee decides to participate, he or she can only contribute up to a certain amount to the payroll deduction IRA every year. For 2010, the contribution limit is $5,000. An employee age 50 or older may make an additional “catch-up” contribution of $1,000 for a yearly total of $6,000. Every employee who participates is 100 percent vested in the contributions to their payroll deduction IRA.

Let’s look at an example of a payroll deduction IRA:

Aidan’s employer offers its employees the opportunity to have deductions taken from their paychecks to contribute to IRAs that the employees have set up for themselves. Aidan signs up for the program and has $100 from his $1,000 bi-weekly paycheck deposited into his IRA for a yearly total of $2,600. At the end of the year, Aidan’s employer would report the full $26,000 he earned on his Form W-2 and Aidan would add the $2,600 to any other IRA contributions he made during the year for Form 1040 deduction purposes.

The costs of a payroll deduction IRA are low. Moreover, payroll deduction IRAs are not subject to the often complex filing, documentation and administration requirements that are imposed on other employer-sponsored retirement arrangements, such as 401(k) plans.

SEP plans

“SEP” stands for “Simplified Employee Pension” plan. While there are filing, administration and documentation requirements for SEP plans, the goal of an SEP plan is to keep these as simple as possible. The IRS has created, for example, model SEP language for plan documents.

An SEP plan is similar to a payroll deduction IRA. Under an SEP plan, employers make contributions to traditional IRAs set up for employees (including self–employed individuals). An SEP-IRA is funded solely by employer contributions whereas a payroll deduction IRA is funded solely by employee contributions.

As the employer, you must select the financial institution for your SEP. This decision must be made carefully because you and the financial institution will very work closely to administer the plan. After you send the SEP contributions to the financial institution, the financial institution will manage the funds.  Depending on the financial institution, SEP contributions can be invested in individual stocks, mutual funds, and other similar types of investments.

Federal law requires you and the trustee to keep employees informed about the administration and health of the SEP. Employees must be provided with plan documents, an annual statement that reports the fair market value of each employee’s account and a copy of an annual statement that is filed by the financial institution with the IRS. Like a payroll deduction IRA, each employee is 100 percent vested in his or her SEP-IRA.

Generally, the annual contributions an employer makes to an employee’s SEP-IRA cannot exceed the lesser of:

-- 25 percent of compensation, or

-- $49,000 for 2010.

Generally, contributions are not required to be made every year to an SEP. In years that contributions are made to an SEP, they must be made to the SEP-IRAs of all eligible employees.

Contributions to an SEP-IRA must be made in cash; property cannot be contributed to an SEP-IRA. Special rules apply if you, as the employer, also contribute to a 401(k) or similar plan on the employee’s behalf.

All eligible employees must be allowed to participate. An eligible employee is any employee who is at least age 21 and has worked for you in at least three of the immediate past five years.

To encourage employers to establish SEPs, the government offers a tax credit. You may be eligible for a tax credit of up to $500 for each of the first three years for the cost of starting the SEP.

SIMPLE IRAs

A “SIMPLE IRA” is a Savings Incentive Match Plan for Employees IRA. Like an SEP plan, a SIMPLE IRA is intended to be easily created and administrated.

A SIMPLE IRA is funded both by employer and employee contributions. As the employer, you can choose either to (1) match the contributions of employees who decide to participate or (2) contribute a fixed percentage of all eligible employees’ pay. Under option (2), which is known as the nonelective contribution formula, even if an eligible employee does not contribute to his or her SIMPLE IRA, you must make a contribution to the employee’s SIMPLE IRA equal to a fixed percent of the employee’s salary. Each employee is 100 percent vested in his or her SIMPLE IRA.

While similar to a payroll deduction IRA, a SIMPLE IRA has additional requirements. One important requirement is the number of employees. Generally, your business must have 100 or fewer employees to be eligible for a SIMPLE IRA.

Let’s look at an example of a SIMPLE IRA. In this example, the employer matches the employee contributions of employees who decide to participate.

Allison’s employer has established a SIMPLE IRA plan for its employees. The employer will match its employees’ contributions dollar-for-dollar up to three percent of each employee’s salary. If an employee does not contribute to his or her SIMPLE IRA, then that employee does not receive a matching employer contribution. Allison decides to contribute five percent ($2,500) of her annual salary of $50,000 to a SIMPLE IRA. The employer’s matching is $1,500 (three percent of $50,000). Therefore, the total contribution to Allison’s SIMPLE IRA that year is $4,000.

There are contribution limits for SIMPLE IRAs. For employees, the annual contribution limit is $11,500 in 2010. Employees age 50 and older may make additional catch-up contributions of $2,500 in 2010.

The SIMPLE IRA contribution for the employer is dependent upon which contribution formula you select. If you decide to make matching contributions, only eligible employees who have elected to make contributions will receive an employer contribution.If you decide to make a nonelective contribution, each eligible employee must receive a contribution regardless of whether the employee makes contributions.

As with an SEP plan, a SIMPLE IRA creates a relationship between you and the financial institution that manages the funds. SIMPLE IRA plan contributions can be invested in individual stocks, mutual funds and similar types of investments. Each participating employee must receive an annual statement indicating the amount contributed to his or her SIMPLE IRA for the year.

As with SEP plans, you may be eligible for a tax credit to help you offset start-up costs. The tax credit can reach up to $500 per year for each of the first three years for the cost of starting a SIMPLE IRA plan.

We’ve covered a lot of material about retirement plans for small businesses. There are more detailed requirements, especially for SEP plans and SIMPLE IRAs, which we can discuss in depth. Please contact our office to set up an appointment to explore these and other retirement arrangements for small businesses.

It is no secret to students, working individuals going back to school, and their families that the cost of education is becoming continuously more expensive year after year. The Tax Code provides a variety of significant tax breaks to help pay for the rising costs of education, from elementary and secondary school to college and graduate school. Individuals may be surprised to learn the many different ways the tax laws can help make education more affordable these days. In addition to scholarships, loans and work-study grants, or simply by themselves, these incentives can provide valuable cost savings.

It is no secret to students, working individuals going back to school, and their families that the cost of education is becoming continuously more expensive year after year. The Tax Code provides a variety of significant tax breaks to help pay for the rising costs of education, from elementary and secondary school to college and graduate school. Individuals may be surprised to learn the many different ways the tax laws can help make education more affordable these days. In addition to scholarships, loans and work-study grants, or simply by themselves, these incentives can provide valuable cost savings.

 Lifetime Learning Credit

 The Lifetime Learning credit can be claimed for qualified tuition and fees paid by an individual for his or her (or a spouse’s or dependent’s) enrollment at any college, university, vocational school, or postgraduate school. The credit is equal to 20 percent of up to $10,000 of the qualified tuition and related expenses paid by a taxpayer during the tax year. Thus, the maximum credit amount per taxpayer return is $2,000.

 The Lifetime Learning credit can be claimed for all years of postsecondary school (as well as for courses to acquire or improve job skills). However, the credit phases out as your modified AGI rises, and you can not claim the credit if you are married filing separately. You cannot claim a credit if your modified AGI is $60,000 or more ($120,000 or more if you file a joint return).

 American Opportunity Tax Credit

 The American Opportunity Tax Credit (AOTC), which was previously the Hope scholarship credit but temporarily enhanced and renamed the AOTC for 2009 and 2010, can also be claimed for qualified tuition and fees paid by an individual for his or her (or a spouse’s or dependent’s) enrollment or attendance at any college, university, vocational school or postgraduate school.

 The AOTC can be used for all four years of post-secondary school. Further, the credit can be taken for more expenses, such as text books and course materials. And, although the credit phases out as adjusted gross income (AGI) rises, the income phase out range is increased through 2010 as well. Additionally, 40 percent of the credit is refundable.

 For 2010, the AOTC is available up to a maximum of $2,500 per eligible student, per year (100 percent of the first $2,000 eligible expenses plus 25 percent of the next $2,000 eligible expenses). The credit phases out at higher income levels, making the credit available to more families as well. The amount of the credit begins to phase out when an individual’s AGI falls between $80,000 to $90,000 AGI. For married joint filers the credit phases out when AGI falls between $160,000 and $180,000.

 AOTC vs. Lifetime Learning credit

 The AOTC and Lifetime Learning credits cannot both be taken for the same student in the same year. If you pay the qualified education expenses of more than one student in the same year, however, you can choose to take the credits on a per-student basis for that year (for example, you may claim the AOTC for your daughter and the lifetime learning credit for your son, etc). You should calculate the effect of the AOTC, Lifetime Learning Credit (and, if retroactively reinstated for the 2010 year, the higher education expense deduction) on your tax return to see which incentive achieves the greatest tax savings. Remember, also, in “doing the math” that the tax benefits are based on calendar tax years and not school academic years.

 Coverdell Education Savings accounts

 Individuals can contribute up to $2,000 a year to a Coverdell Education Savings account, which is established to help pay for the costs of education of an account beneficiary. A beneficiary is someone who is under age 18 or with special needs.

 Although contributions to a Coverdell account are not deductible, earnings grow tax-free, and distributions are also tax free if used for qualified education expenses, including tuition and fees, required books, supplies and equipment, as well as qualified expenses for room and board. The account can help pay for the costs of attending an elementary or secondary school, whether public, private or religious, as well as a college or university.

 As with the education credits, there are contribution limits based on the contributor’s modified AGI.  

 IRA withdrawals for education expenses

 Generally, if you take a distribution from your IRA before you reach age 59½ you must pay a 10 percent additional tax on the early distribution, as well as income tax on the amount distributed. This applies to any IRA you own, whether it is a traditional IRA, a Roth IRA or a SIMPLE IRA. However, you can take an IRA distribution before age 59½ and avoid the 10 percent tax (but not the inclusion of the distributed amount in income for income tax purposes), if the distribution is used to pay the qualified education expenses for:

 -- Yourself;

-- Your spouse; or

-- Your or your spouse's child, grandchild or foster child.

 The amount of the withdrawal is generally limited to $10,000. Qualified education expenses include tuition, fees, books, supplies, and equipment required for enrollment or attendance at any college, university, vocational school or other post-secondary educational institution. In addition, if the student is at least a part-time student, room and board are generally qualified education expenses, subject to certain limitation.

 Section 529 college savings plans

 Qualified tuition programs, more commonly referred to as 529 plans, allow you to either prepay education expenses or contribute to an account set up for paying a student’s qualified education expenses at eligible educational institutions. A 529 plan allows you to save money, tax-free, to pay for qualified education expenses for college. Although contributions are not deductible for federal tax purposes, many states allow residents to deduct contributions on their state tax return. Moreover, withdrawals from a 529 plan are tax-free unless the amount distributed is greater than the account beneficiary’s adjusted qualified education expenses. Qualified education expenses include amounts paid for tuition, fees, books, supplies and equipment, as well as reasonable costs of room and board for individuals are at least part-time students.

 Computer and technology expenses. Through 2010, parents and students can take tax-free withdrawals from their 529 plans to buy computers and computer-related equipment for college. The 2009 Recovery Act added computers, computer equipment, technology, internet access, and “related services” to the list of qualified higher education expenses that can be paid for with tax-free 529 withdrawals. However, as with the AOTC, this expanded incentive is temporary and applies only through 2010 (unless Congress extends this tax break). However, tax-free withdrawals can not be taken for computer software designed for games, sports or hobbies, unless the software is “predominantly educational in nature.”

 Caution. While the tax law allows you to combine the tax benefits of a 529 plan with one of the education credits or deductions, you cannot “double dip.” That is, the expenses you use to compute the AOTC (or Lifetime Learning Credit) cannot also be included as a qualified higher education expense for purposes of determining your tax exclusion for 529 plan withdrawals.

Remember, too, that states have their own rules regarding education benefits, such as withdrawals from 529 plans. These must be considered as part of your education tax savings strategy.

 Student loan interest deduction

 Eligible individuals can take an above-the-line deduction for up to $2,500 of interest paid on student loans used to pay for the cost of attending any college, university, vocational school, or graduate school. A student loan, for purposes of the deduction, is a loan you took out and is designated solely to pay your (or your spouse’s or dependent’s) qualified education expenses. For example, if you take out a home equity loan to pay for college tuition, the interest may be deductible as mortgage interest, but it is not considered above-the-line interest for a student loan since the lender did not specifically restrict the proceeds to education expenses.

 Good news on student loan interest, however, is that qualified education expenses include not only tuition and fees, but also room and board, books, supplies and equipment, and other necessary expenses such as transportation. Interest paid on a loan that is made to you by a related person, such as parents or grandparents, or from a qualified employer plan do not qualify for the deduction.

 The deduction is available regardless of whether or not you itemize. The amount of the deduction begins to phase out when an individual’s modified AGI exceeds $55,000 a year (or $115,000 for married couples filing jointly). The deduction is completely eliminated once an individual’s modified AGI reaches $70,000 (or $145,000 for joint filers). If you are claimed as a dependent on another’s tax return, you can not take the deduction, however.

 Expired incentives hanging in the wings

 At the end of 2009, two popular, but temporary, tax incentives expired: the higher education tuition deduction and the teachers’ classroom expense deduction of up to $250. Congress is working on legislation to extend these benefits through 2010. We will keep you posted on its progress.

 Please contact us to discuss the higher education tax saving strategies that can benefit your particular situation.

A number of tax law changes are making their way through Congress, and many more on the way. These changes will affect both individual and business taxpayers alike. In 2010, it is expected that Congress will address the federal estate tax, and is currently working on small business and jobs “relief,” as well as an extension of popular, but temporary tax incentives that expired at the end of 2009. This article provides a brief overview of what taxpayers can expect this year.

Individual and business tax extenders

Congress continues to debate the extension of a number of tax incentives for individuals and businesses that expired at the end of 2009. The tax breaks would be extended retroactively for one year, through December 31, 2010. A number of popular energy tax incentives and charitable deductions would be extended too. Among the individual incentives that would be extended are the popular additional standard deduction for real property taxes, the state and local sales tax deduction, and the higher education tuition deduction, as well as the teacher’s classroom expense deduction.

For business taxpayers, some of the tax incentives to be extended include the research tax credit, New Markets Tax Credit, differential pay credit, and the 15-year recovery period under the Modified Accelerated Cost Recovery System (MACRS) for qualified leasehold improvements, and qualified restaurant and retail improvement property.

A host of charitable and energy tax incentives would also be extended through 2010. The charitable extenders include the ability to make a charitable IRA contribution of up to $100,000 for individuals age 70 ½ and older, and the tax deductions for contributions of real property, food inventory, computer and book inventory to public schools, and S corporation charitable contribution deductions.

Small business tax relief/”jobs” bill

The House has twice passed a package of small business tax incentives. The bills includes three major incentives for small business: (1) a 100 percent exclusion of gain from the sale of qualified small business stock, (2) an enhanced deduction for start-up expenses, and (3) penalty relief for taxpayers that failed to disclose transactions with the potential for tax evasion. The Small Business Jobs Tax Relief Act of 2010, passed by the House in June, would increase the exclusion for qualified small business stock sold by an individual from 75 percent to 100 percent for stock acquired after March 15, 2010 and before January 1, 2012.

Increased start-up expenses. The bill increases the deduction for qualified start-up expenses from $5,000 to $20,000. It also increases to $75,000 the threshold amount by which the $20,000 deduction would be reduced.

Decreased Code Sec. 6707A penalties. The legislation would also provide for lower penalties under Code Sec. 6707A for taxpayers who fail to disclose “reportable transactions” in which they participate. This change is intended to help ameliorate the impact of the penalty on small businesses, which can currently reach a maximum of $200,000 for businesses failing to report listed transactions and $50,000 for failing to report reportable transactions. Many businesses have been assessed these penalties for engaging in transactions they did not know were tax shelters.

New limits on GRATs. To pay for the small business tax incentives, the bill places new limits on grantor retained annuity trusts (GRATs), a popular estate and gift planning vehicle. GRATs would be required to have a minimum 10-year term, carry a remainder interest with a value greater than zero, and prohibit any decreases in annuity payments during the GRAT’s term. The new limits would be imposed for transfers after the date of enactment.

3.8 percent tax Medicare tax on investment income

 The health care reform package (the Patient Protection and Affordable Care Act and the Health Care and Education Reconciliation Act of 2010) imposes a new 3.8 percent Medicare contribution tax on the investment income of higher-income individuals. The tax will apply to the lesser of net investment income or modified adjusted gross income above $200,000 for individuals and $250,000 for joint filers and surviving spouses, and $125,000 for married couples filing joint returns.

 Although the tax will not take effect until 2013, it is important for individuals who will be affected by the tax to start examining ways to lessen the impact now.

Net investment income includes interest, dividends annuities, royalties, rents, and other gross income attributable to passive activities. Gain from the sale of property not used in an active business (for example, your personal residence) and income from the investment of working capital are also treated as investment income. The tax won’t apply, however, to nontaxable income such as tax exempt interest, or to veterans’ benefits. An individual’s capital gains income will be subject to the tax. This includes gain from the sale of a principal residence, unless the gain is excluded from income.

 A significant exception to the 3.8 percent Medicare tax applies for distributions from qualified plans, 401(k) plans, tax-sheltered annuities, individual retirement accounts (IRAs), and eligible 457 plans. These will not be subject to the tax.

 Interplay with other tax changes. In addition to the 3.8 percent Medicare tax, taxpayers also face other tax increases taking effect in 2011. The top two marginal income tax rates for individuals will rise from 33 and 35 percent to 36 and 39.6 percent, respectively. The maximum tax rate on long-term capital gains is set to increase from 15 to 20 percent. Dividends, which are currently capped at the 15 percent long-term capital gains tax rate, will be taxed at ordinary income tax rates.

 Estate tax fix

 The federal estate tax does not apply to decedents dying after December 31, 2009 and before January 1, 2011. Also, beginning in 2010, the stepped up basis at death rules are replaced with modified carryover basis at death rules applicable to estates holding assets with unrealized capital gains of more than $1.3 million. In December 2009, the House passed the Permanent Estate Tax Relief Act, which would permanently extend the top federal estate tax rate of 45 percent with a $3.5 million exclusion ($7 million for married couples). The Senate, however, has failed to take up the House bill. Some action this year is expected. The estate tax will revert to a 55 percent tax rate beginning in 2011. Proposals in Congress range from setting the exemption level at $5 million for individuals and reducing the tax rate to 35 percent.

The IRS has revised Form 941, Employer’s Quarterly Federal Tax Return, and its instruction to reflect the payroll forgiveness tax credit provided by the Hiring Incentives to Restore Employment (HIRE) Act. Form 941 was revised for use beginning in the second quarter of 2010. If you are claiming the credit for the second quarter, the deadline to file revised Form 941 to claim payroll tax forgiveness is quickly approaching: the second calendar quarter of 2010 ends June 30, 2010 and Form 941 is due by July 31 (August 2, 2010 under the weekend rule).

Payroll tax forgiveness

In brief, the HIRE Act provides qualified employers with payroll tax forgiveness. Qualified employers are exempt from the employer’s 6.2 percent share of Social Security tax on all wages paid to covered employees from March 19, 2010 through December 31, 2010. To qualify, covered employees must begin work after February 3, 2010 and before January 1, 2011.

Claiming the credit for the second quarter

The payroll tax exemption is claimed on the revised Form 941 beginning with the second quarter of 2010. The HIRE Act does not allow employers to claim payroll tax forgiveness in the first calendar quarter, thereby providing for a credit in the second quarter. You may also claim the payroll tax exemption for wages paid from March 19, 2010 through March 31, 2010 on Form 941 for the second quarter of 2010.

Revised Form 941

The revised Form 941, to be used by employers to claim payroll tax forgiveness under the HIRE Act for qualifying new hires, includes a number of new lines and asks a set of new questions for purposes of the credit. New lines on Form 941 include:

• Line 6a: Number of qualified employees first paid exempt wages/tips this quarter;
• Line 6b: Number of qualified employees paid exempt wages/tips this quarter;
• Line 6c: Exempt wages/tips paid to qualified employees this quarter;
• Line 6d: Payroll tax forgiveness this quarter;
• Line 12c: Number of qualified employees paid exempt wages/tips March 19 - March 31, 2010;
• Line 12d: Exempt wages/tips paid to qualified employees March 19 - March 31, 2010; and
• Line 12e: Payroll tax forgiveness March 19 - March 31, 2010.

Line 6b asks employers to report the total number of covered employees paid exempt wages/tips to which they applied the Social Security exemption in this quarter. On Line 6c, you enter the amount of exempt wages/tips paid this quarter to all covered employees reported on Line 6b. Employers multiply the amount of exempt wages/tips reported on line 6c by .062 and enter the result on Line 6d.

Note. Lines 12c, 12d, and 12e will be on the Form 941 for the third and fourth quarters, but apply only for the second quarter.

 Form 941 instructions

 The instructions for the new Form 941 explain how this credit for wages paid from March 19 through March 31 can be claimed on the second quarter return. The IRS also explained how qualified employers will report the payroll tax exemption on Schedule B, Report of Tax Liability for Semi-weekly Schedule Depositors.

 Please contact our office if you have any questions on the revised Form 941 or the payroll tax forgiveness credit.

Individual retirement accounts (IRAs) -- both traditional and Roth IRAs -- are among the most popular retirement savings vehicles today. Protecting the value of your IRA (and other retirement accounts) is incredibly important. While some factors affecting the value of your retirement savings may be out of your control, there are many things within your control that can help you safeguard the wealth of those accounts and further their growth. This article addresses common mistakes regarding IRA distributions and contributions, and how to avoid them.

 A recent report by the Treasury Inspector General for Tax Administration, which oversees IRS activities through investigative programs, reports that an increasing number of taxpayers are not complying with IRA contribution and distribution requirements. Mistakes include, among other things, making excess contributions that are left uncorrected or failing to take required minimum distributions from their IRAs.

 Making excess contributions

 Knowing the maximum amount that you can contribute to your IRA is imperative to avoid negative tax consequences. A 6-percent excise tax applies to any excess contribution made to a traditional or Roth IRA. In 2010, individuals can contribute up to $5,000 to both traditional and Roth IRAs. Individuals age 50 or older can also make “catch-up” contributions of up to $1,000 to their IRA in 2010 as well.

 If you withdraw the excess contribution amount on or before the due date (including extensions) for filing your federal tax return for the year, you will not be treated as having made an excess contribution and the 6-percent excise tax will not be imposed. You must also withdraw any earnings on the contributions as well.

 Not contributing enough

 On the opposite end of the spectrum, you may be contributing too little to your IRA. Although your financial and personal situation will dictate how much you contribute to your IRA each year, and whether you are able to contribute the maximum amount, there are benefits to making the maximum contribution. Contributing the maximum amount means larger tax-free or tax-deferred growth opportunity for your dollars, and a higher – expectedly – account value upon retirement. Moreover, contributing more to your traditional IRA means a larger tax deduction come April 15. Thus, failing to contribute the maximum allowable amount means you may be missing out on tax deductions in addition to tax-deferred, or tax-free earnings.

 Not taking your RMDs

 Required minimum distributions (RMDs) are minimum amounts that a traditional IRA account owner must withdraw annually beginning with the year that he or she reaches age 70 ½. The RMD rules also apply to 401(k) plans, Roth 401(k)s, 403(b) plans, 457(b) plans, SIMPLE IRAs, and SEP IRAs. However, Roth IRAs are not subject to RMD rules (beneficiaries of Roth IRAs must take RMDs, however).

If you fail to take a RMD, or fail to take the correct amount for the year, the IRS imposes a 50 percent penalty tax on the difference between the actual amount you withdrew and the amount that was required. This is a stiff penalty to pay. A specific formula is used to compute annual RMDs, based on your current age, the amount in your IRA as of a certain date, and your life expectancy. Generally, RMDs are calculated for each account (if more than one) by dividing the prior December 31st balance of the IRA (or other retirement account) by a life expectancy factor that the IRS publishes in Tables in IRS Publication 590, which can be found on the agency’s website.

Note. RMDs were suspended for the 2009 tax year, in order to help retirement plans hit by the economic downturn. However, individuals must begin taking RMDs again in 2010 and thereafter.

Failing to rollover IRA funds within 60-days

If you receive funds from an IRA and want to roll over the money to another, you have only 60 days to complete the rollover in order to escape paying taxes on transaction. In general, failing to complete a rollover from one IRA to another within the 60-day window has significant tax ramifications. If the funds are not rolled over within this timeframe, the amount is considered taxable income, subject to ordinary income tax rates. And, if you are younger than age 59 ½, you will pay an additional 10 percent tax. The distribution may also have state income tax consequences as well. (Note: Rollovers from traditional IRAs to Roth IRAs are taxable, regardless of whether they are completed within 60 days). If you have the option, make a direct rollover or transfer. A direct, trustee-to-trustee transfer involves your funds being directly rolled over from one financial institution to the other, avoiding the 60-day requirement since you never directly receive the money.

Also, you can generally only make a tax-free rollover of amounts distributed to you from IRAs only once in 12-month period. As such, you can not make another rollover from the same IRA to another IRA (or from a different IRA to the same IRA) for one year without the amount being subject to tax.

And, individuals age 70 ½ or older cannot rollover any RMD amounts. Make sure that if you must take an RMD for the year, you withdraw the amount prior to rolling over the IRA.

Make Roth IRA contributions after age 70 ½

 If you continue earning income after reaching age 70 ½, you can continue contributing to your Roth IRA, on top of not having any RMD requirement. Therefore, you continue to accumulate tax-free savings. If you have earned income, and your financial and personal situation allow, consider continuing contributions to your Roth, building up tax-free money when you withdraw the funds.

 Failing to name an IRA beneficiary

 Don’t make the mistake of neglecting to name a beneficiary for your IRA. IRAs do not pass by will, but rather pass under the terms of an IRA Beneficiary Designation Form. If you have not named a beneficiary of your IRA, such as your spouse or child(ren), the “default” beneficiary usually is the account holder’s estate. Where there is no named beneficiary, distributions from the IRA must then generally be made as a lump sum or within five years after the owner’s death.

 When you designate your child(ren) as the IRA beneficiary, the rules regarding distributions differ from those that govern IRAs held by a surviving spouse beneficiary. Non-spouse IRA beneficiaries must generally begin taking required distributions over their life expectancy or within five years after the IRA owner's death. Although taking required distributions, the undistributed IRA assets continue to grow in a tax-deferred manner. On the other hand, a surviving spouse beneficiary may elect to treat the IRA as his or her own, or take minimum distributions as a non-spouse beneficiary would.

 Distributions from inherited IRAs are taxable to the recipient as ordinary income. Generally, the income tax rate tends to be higher when an IRA is paid to the estate instead of an individual beneficiary.

 Roth IRA conversions

 This year may be the first time you are eligible to convert your traditional IRA to a Roth. Beginning in 2010, any individual regardless of adjusted gross income (AGI) or filing status can take advantage of a Roth IRA conversion. Prior to 2010, the ability to convert a traditional IRA to a Roth was limited to individuals with AGIs of less than $100,000. Also, married individuals filing a separate return could not convert to a Roth IRA either. If you convert in 2010, you can elect to split (and defer) the tax you will owe on the conversion and pay half in 2011 and half in 2012.

 The decision to convert to a Roth IRA depends on many factors, including the financial and tax consequences of the transaction. Sometimes, it may be wiser depending on your situation to stick with your traditional IRA, especially if you will pay more tax on the conversion than in the account, or you don’t have outside funds to pay for the conversion tax. Do the math carefully and talk with your tax advisor beforehand.

U.S. Savings Bonds can be a relatively risk-free investment during times of upheaval in the stock market, such as we are experiencing now. There are two different types of savings bonds for tax purposes. The first includes Series EE bonds and Series I bonds. You purchase these bonds at a discount from their face value and they accrue interest until reaching face value at maturity. If you invest in these bonds, you have a choice of reporting interest as it accrues each year you hold the bond or until you sell it or redeem it.

A second category consists of a special type of savings bond, HH bonds, on which income generally must be reported as accrued.

Series EE and I bonds

Generally, you do not have to pay taxes on interest accruing on EE and I bonds until they mature. You can make a special election to pay tax on the interest as it accrues.

Most investors choose not to make this election. However, if you have little or no other taxable income during the years in which the bond is maturing, you may be better off electing to pay tax annually as the bond earns interest until it reaches maturity, since you will be paying taxes on annual interest at a lower tax rate.

Once you make the election to pay tax annually, the election applies to all Series EE and I bonds that you own for all future years. This means the election cannot be made on a bond-by-bond basis. The IRS has a special rule and you may be able to cancel your election in some circumstances.

Higher education expenses

If you buy Series EE bonds, you can exclude all the interest earned at maturity if you use the bond to pay for higher education expenses. Many, but not all, higher education expenses qualify. Check with your tax advisor.

Series HH bonds

You may have acquired a special type of bond, the HH bond, which cannot be purchased for cash. You obtain HH bonds in exchange for EE bonds. HH bonds pay interest semi-annually at a variable interest rate.

Q. I spend 20 hours every week cooking meals and delivering them to an organization that feeds the hungry and homeless. Am I entitled to a deduction for my time and the food I pay for out of my own money?

A. Generally, if you do volunteer work for a charity, you are not entitled to deduct the cost of services you perform for the charity. However, if in connection with the volunteer work you incur out-of-pocket expenses, you may be entitled to deduct some of those expenses.

Qualifying expenses

If the amounts that you pay for food and other supplies used in the preparation and packaging of the meals are not reimbursed by the charity, generally you may deduct these expenses as contributions to the charity.

In addition, if the amounts that you pay to travel by car or other means to deliver the meals are not reimbursed by the charity, and you derive no personal benefit from the travel, the expenses are deductible. Qualifying expenses include gasoline for your car and fares for taxis or public transportation.

Special mileage rate

If you drive your own vehicle to deliver the meals, you can use a special IRS mileage rate to calculate charitable contribution deductions involving use of your car. This special rate is 14 cents per mile, which is statutorily set.

Other expenses

Other out-of-pocket expenses incurred in connection with services you provide to a charity that are deductible include costs related to uniforms, travel, meals, and lodging. Sometimes, expenses incurred while serving as a charity’s delegate to a convention may be deducted.

Keep receipts

At the start of 2010, Congress had a full tax agenda. As summer approaches, many tax bills remain unfinished, most notably an estate tax bill. Other important tax legislation is also on Congress's agenda for action before year-end.

Estate tax

The federal estate tax was abolished as of January 1, 2010. In its place, a modified carryover basis regime is applied to large estates. However, this treatment is temporary and the federal estate tax will return in 2011 at higher rates than in recent years.

Congress has tried several times, but failed, to extend the federal estate tax. In late 2009, the House approved a permanent extension of the estate tax but the bill has languished in the Senate. The estate tax was put on the back burner as the Senate debated health care reform and financial reform. The Senate could take up the House bill this summer or pass its own bill. In that case, the bill would have to go back to the House, delaying passage even more.

Individual tax rates

Almost 10 years ago, Congress passed the Economic Growth and Tax Relief Reconciliation Act of 2001 (EGTRRA). The law gradually reduced the individual marginal tax rates. For 2010, the individual marginal tax rates are 10, 15, 25, 28, 33, and 35 percent. After December 31, 2011, the rates will revert to their pre-EGTRRA percentages. The top two rates will rise from 33 and 35 percent to 36 and 39.6 percent.

President Obama has asked Congress to extend all of the lower rates except for the top two rates. The 36 percent and 39.6 percent rates would apply to individuals with incomes over $200,000 and married couples filing joint returns with incomes over $250,000. Congress could extend the lower rates permanently or for a period of years. The large federal budget deficit has some lawmakers talking about a temporary extension of the lower rates and revisiting them when the economy rebounds.

Democratic leaders in the House and Senate have not indicated when legislation extending the lower rates will be introduced. Many lawmakers are wary of raising taxes before the November Congressional elections so legislation may wait until a lame duck session in December.

Capital gains and dividends

The maximum dividends and capital gains tax rate for 2010 is 15 percent (zero percent for taxpayers in the 10 or 15 percent brackets). After December 31, 2010, the maximum capital gains tax rate will rise to 20 percent for all taxpayers. Dividends will return to being taxed as ordinary income.

President Obama has also asked Congress to extend the current dividends and capital gains tax rate but impose a higher rate on higher-income taxpayers. The maximum rate on dividends and capital gains for individuals with incomes over $200,000 and married couples filing jointly with incomes over $250,000 would be 20 percent. The 15 and zero percent rates would apply to all other taxpayers.

AMT patch

The alternative minimum tax (AMT) is, as its name says, an alternative tax to the regular tax. Because the AMT was not indexed for inflation, and for other reasons, the AMT is gradually encroaching on middle income taxpayers, contrary to Congress's original intent. The large federal budget deficit again makes lawmakers wary of repealing the AMT. Instead, Congress has "patched" it annually.

The AMT patch provides relief by giving taxpayers higher exemption amounts. Additionally, the nonrefundable personal tax credits are allowed to the full extent of the taxpayer's regular tax and AMT liability.

Child tax credit

In 2009, Congress enhanced the child tax credit by increasing the refundable portion of the credit for the 2009 and 2010 tax years to 15 percent of earned income in excess of $3,000. Several bills are pending in Congress to make permanent the $3,000 threshold or reduce it even further.

More bills

Many tax bills have been introduced since the start of the year and have been referred to the House and Senate tax writing committees. Among the pending bills are ones to:

• Extend the Making Work Pay Credit;
• Extend the American Opportunity Tax Credit;
• Renew the first-time homebuyer tax credit;
• Reforming the worker classification rules;
• Enhance transportation fringe benefits; and
• Make permanent the Build America Bonds program.

Please contact our office if you have any questions about pending federal tax legislation.

The small business health insurance tax credit, created by the health care reform package, rewards employers that offer health insurance to their employees with a tax break. The credit is targeted to small employers; generally employers with 25 or fewer employees. In May 2010, the IRS issued Notice 2010-44, which describes the steps employers take to determine eligibility for the credit and how to calculate the credit.

Initial steps

1. Determine the employees taken into account for purposes of the credit.

Generally, any employee who performs services for you during the tax year is taken into account in determining your full-time employees (FTEs), average wages, and premiums paid. However partners and certain business owners are excluded. Additionally, family members of these owners and partners are also not taken into account as employees.

Example. A partnership employs five individuals, including one of the partners, Elise, and her spouse, Ron. For purposes of the credit, Elise and Ron are not taken into account as employees in determining the number of FTEs for purposes of the credit.

2. Determine the number of hours of service performed by those employees.

An employee's hours of service include (1) each hour for which an employee is paid, or entitled to payment, for the performance of duties for the employer during the employer's tax year; and (2) each hour for which an employee is paid, or entitled to payment, by the employer on account of vacation, holiday, illness, and similar events. The IRS allows you to use one of three alternative methods to calculate hours of service: (1) actual hours of service; (2) days-worked equivalency; or (3) weeks-worked equivalency.

Example. Priscilla is an employee of ABC Co. ABC's payroll records show that Priscilla worked 2,000 hours and was paid for an additional 80 hours on account of vacation, holiday and illness in 2010. Priscilla performed 2,080 hours of service.

3. Calculate the number of full-time equivalent (FTE) employees.

Employers use a formula to calculate the number of FTEs. Total hours of service credited during the year to qualified employees (but not more than 2,080 hours for any employee) are divided by 2,080. The result, if not a whole number, is then rounded to the next lowest whole number.

Example. An employer pays five employees wages for 2,080 hours each, pays three employees wages for 1,040 hours each, and pays one employee wages for 2,300 hours. The employer's FTEs would be calculated as follows:

(1) Total hours of service not exceeding 2,080 per employee is the sum of:

(a) 10,400 hours of service for the five employees paid for 2,080 hours each (5 x 2,080);

(b) 3,120 hours of service for the three employees paid for 1,040 hours each (3 x 1,040); and

(c) 2,080 hours of service for the one employee paid for 2,300 hours (the lesser of 2,300 and 2,080).

The sum of (a), (b) and (c) equals 15,600 hours of service.

(2) The hours of service -- 15,600 -- are divided by 2,080, which equals 7.5. That number is rounded to the next lowest whole number, which is seven. The employer has seven FTEs.

4. Determine the average annual wages paid per FTE.

Employers also use a formula to determine average annual wages paid for a tax year. The amount of total wages paid to qualified employees is divided by the number of the employer's FTEs for the year. The result is then rounded down to the nearest $1,000 (if not otherwise a multiple of $1,000).

Example. XYZ Co. has 10 FTEs and pays average annual wages of $224,000 for the 2010 tax year. The amount of XYZ's average annual wages is $224,000 divided by 10, which equals $22,400. When rounded down to the nearest $1,000, is $22,000.

5. Determine the amount of premiums paid by the employer.

Only premiums paid by the employer for health insurance coverage are counted in calculating the credit. If an employer pays only a portion of the premiums for the coverage provided to employees (with employees paying the rest), only the portion paid by the employer is taken into account.

However, an employer's premium payments are not taken into account for purposes of the credit unless the payments are for health insurance coverage under a qualifying arrangement. Generally, this is an arrangement under which the employer pays premiums for each employee enrolled in health insurance coverage offered by the employer in an amount equal to a uniform percentage (not less than 50 percent) of the premium cost of the coverage.

Additionally, the amount of an employer's premium payments taken into account in calculating the credit is limited to the premium payments the employer would have made under the same arrangement if the average premium for the small group market in the state (or an area within the state) in which the employer offers coverage were substituted for the actual premium.

Example. MNO Co. offers a health insurance plan with single and family coverage to its nine FTEs with average annual wages of $23,000 per FTE. Four employees are enrolled in single coverage and five are enrolled in family coverage.

MNO pays 50 percent of the premiums for all employees enrolled in single coverage and 50 percent of the premiums for all employees enrolled in family coverage. The premiums are $4,000 a year for single coverage and $10,000 a year for family coverage. The average premium for the small group market in employer's State is $5,000 for single coverage and $12,000 for family coverage.

MNO's premium payments for each FTE ($2,000 for single coverage and $5,000 for family coverage) do not exceed 50 percent of the average premium for the small group market in employer's state ($2,500 for single coverage and $6,000 for family coverage).

The amount of premiums paid by the employer for purposes of computing the credit equals $33,000 ((4 x $2,000) + (5 x $5,000) = $33,000).

Calculating the credit

After determining eligibility for the credit, employers calculate the amount of their credit. The maximum credit is 35 percent for employers with 10 or fewer FTEs paying average annual wages of not more than $25,000. The maximum credit for a tax-exempt employer is 25 percent. The maximum 35 percent and 25 percent credits are available for 2010 through 2013. The maximum amounts rise for 2014 and 2015, but at that time the credit is linked to an employer's participation in a state insurance exchange.

The credit is subject to phase-out. The credit is reduced by 6.667 percent for each FTE in excess of 10 employees and by four percent for each $1,000 that average annual compensation paid to an employee exceeds $25,000.

The following examples illustrate calculation of the credit:

Small for-profit employer

PRS Co. employs nine FTEs with average annual wages of $23,000 per FTE for the 2010 tax year. PRS pays $72,000 in health insurance premiums for those employees (which does not exceed the average premium for the small group market in the employer's state) and otherwise meets the requirements for the credit. PRS's credit for 2010 is $25,200 (35 percent x $72,000).

Small tax-exempt employer

TUV employs 10 FTES with average annual wages of $21,000 per FTE for the 2010 tax year. TUV pays $80,000 in health insurance premiums for its employees (which does not exceed the average premium for the small group market in the employer's state) and otherwise meets the requirements for the credit. The total amount of the employer's income tax and Medicare tax withholding plus the employer's share of the Medicare tax equals $30,000 in 2010.

The credit is calculated as follows: (1) The initial amount of the credit is determined before any reduction: (25 percent x $80,000) = $20,000; (2) The employer's withholding and Medicare taxes are $30,000; (3) the total 2010 tax credit equals $20,000 (the lesser of $20,000 and $30,000).

We've covered a lot of material. Please contact our office if you have any questions about the small employer health insurance tax credit.

401(k) plans represent the most preferred vehicle for retirement savings today - making up more than 60 percent of retirement plans, according to the IRS. However, 401(k) plans are also the most non-compliant type of retirement plan as well, according to a study by IRS Employee Plans Examinations. In light of the popularity and non-compliance of 401(k) plans, the IRS has launched a 401(k) "Compliance Check Questionnaire Project."

The objective of the repost is to identify the areas where additional education, guidance, and outreach regarding 401(k) compliance are needed. The responses will also enable the IRS to determine where the agency needs to focus its enforcement efforts in order to address non-compliance related to the plans. Although the IRS has indicated that the questionnaire is not an audit or an investigation of the plans selected to complete the questionnaire, the agency has indicated that a plan sponsor's failure to respond may result in further enforcement action.

Random sample

As part of the project, the IRS has randomly selected 1,200 401(k) plans from among plans that filed a Form 5500 for the 2007 plan year. These plans will receive a letter from the IRS with instructions to complete the 401(k) questionnaire using a website established for this purpose, or mailing the questionnaire back to the IRS. Recipients of the questionnaire have 90 days to complete and return the questionnaire. If a plan sponsor receives a letter to complete the questionnaire, they must follow the instructions included in the letter. Plan sponsors that wish to complete the questionnaire on-line will receive personal identification numbers and other information needed to create an on-line profile for purposes of providing the information on-line.

Categories

The questionnaire includes the following categories:

• Demographics;
• 401(k) plan participation;
• Employer and employee contributions;
• Top heavy and nondiscrimination rules;
• Distributions and plan loans;
• Other plan operations;
• Automatic contribution arrangements;
• Designated Roth features;
• IRS voluntary compliance programs; and
• Plan administration.

The health care reform package makes two important changes to insurance coverage for young adults. First, the new law allows young adults to remain on their parents' health insurance plan until age 26. Second, the new law extends certain favorable tax treatment to coverage for young adults.

Extended coverage

Traditionally, many plans and insurers would remove adult children from their parents' policies because of age, status as a student, or residence. Under the new law, plans and insurers that offer dependent coverage must offer coverage to an enrollee's adult children until age 26, even if the young adult no longer lives with his or her parents, is not a dependent on a parent's federal tax return or is no longer a student. Married and unmarried young adults are covered but not their children.

Let's look at an example:

Anita is 22 years old, is a full-time student and expects to graduate from college school in 2011. Anita is covered by her mother's employer-provided health insurance. Before the new law, the plan would have terminated coverage for Anita after her 23rd birthday or when she graduated from college, whichever came first. The health care reform package requires the plan to make coverage available until Anita reaches age 26.

The expansion up to age 26 is effective for plan years beginning on or after September 23, 2010. Many insurance companies have agreed to implement the new requirement before the effective date. These insurance companies will voluntarily continue coverage for young adults with no break in coverage.

Keep in mind that the new law does not compel a plan or insurer to offer dependent coverage. But if a plan does offer dependent coverage, the new law requires such plans to extend that coverage until a child reaches age 26.

There is one important exception. If a young adult is eligible to obtain health insurance from his or her employer, the parent's plan is not obligated to extend coverage to age 26. This exception is temporary: starting in 2014, children up to age 26 can stay on their parent's employer plan even if their own employer offers coverage.

Income tax exclusion

Before passage of the health care reform package, employer-provided health insurance coverage was generally excluded from income if the employee's child was under age 19 or under age 24 if a student. The new law extends the income tax exclusion to any employee's child who has not attained age 27 as of the end of the tax year. For most individuals, this is the calendar year. Although a health plan will be required to cover a dependent up to age 26, the plan may be more generous and provide for coverage through the end of the year in which the adult child celebrates his or her 26th birthday.

Under the new law, it is also no longer necessary for the child of the employee to be a dependent of the employee for the income tax exclusion to apply. A child for purposes of the extended exclusion is an individual who is the son, daughter, stepson, or stepdaughter of the employee. The definition of child also includes adopted children and eligible foster children.

Let's look at an example:

Amy works for ABC Co. which provides health care coverage for its employees and their spouses and for any employee's child who has not attained age 27 as of the end of the tax year. For the 2010 tax year, ABC provides health care coverage to Amy and her son Jason, who will not attain age 27 until after the end of the 2010 tax year. The health care reform package treats Jason as a child of Amy. Accordingly, and because Jason will not attain age 27 during the 2010 tax year, the health care coverage for Jason under ABC's plan is excluded from Amy's gross income.

The IRS and other federal agencies have published guidance about all the changes affecting young adults in the health care reform package. Employers, plans and insurers are also alerting taxpayers about the changes. Please contact our office if you have any questions.

The health care reform package (the Patient Protection and Affordable Care Act and the Health Care and Education Reconciliation Act of 2010) imposes a new 3.8 percent Medicare contribution tax on the investment income of higher-income individuals. Although the tax does not take effect until 2013, it is not too soon to examine methods to lessen the impact of the tax.

Net investment income

"Net investment income" includes interest, dividends, annuities, royalties and rents and other gross income attributable to a passive activity. Gains from the sale of property not used in an active business and income from the investment of working capital are also treated as investment income. Further, an individual's capital gains income will be subject to the tax. This includes gain from the sale of a principal residence, unless the gain is excluded from income under Code Sec. 121, and gains from the sale of a vacation home. However, contemplated sales made before 2013 would avoid the tax.

The tax applies to estates and trusts, on the lesser of undistributed net income or the excess of the trust/estate adjusted gross income (AGI) over the threshold amount ($11,200) for the highest tax bracket for trusts and estates, and to investment income they distribute.

However, the tax will not apply to nontaxable income, such as tax-exempt interest or veterans' benefits.

Deductions

Net investment income is gross income or net gain, reduced by deductions that are "properly allocable" to the income or gain. This is a key term that the Treasury Department expects to address in guidance, and which we will update on developments. For passively-managed real property, allocable expenses will still include depreciation and operating expenses. Indirect expenses such as tax preparation fees may also qualify.

For capital gain property, this formula puts a premium on keeping tabs on amounts that increase your property's basis. It also focuses on investment expenses that may reduce net gains: interest on loans to purchase investments, investment counsel and advice, and fees to collect income. Other costs, such as brokers' fees, may increase basis or reduce the amount realized from an investment. As such, taxpayers may want to consider avoiding installment sales with net capital gains (and interest) running past 2012.

Thresholds

The tax applies to the lesser of net investment income or modified AGI above $200,000 for individuals and heads of household, $250,000 for joint filers and surviving spouses, and $125,000 for married filing separately. MAGI is your AGI increased by any foreign earned income otherwise excluded under Code Sec. 911; MAGI is the same as AGI for someone who does not work overseas.

Example. Jim, a single individual, has modified AGI of $220,000 and net investment income of $40,000. The tax applies to the lesser of (i) net investment income ($40,000) or (ii) modified AGI ($220,000) over the threshold amount for an individual ($200,000), or $20,000. The tax is 3.8 percent of $20,000, or $760. In this case, the tax is not applied to the entire $40,000 of investment income.

Exceptions to the tax

Certain items and taxpayers are not subject to the 3.8 percent Medicare tax. A significant exception applies to distributions from qualified plans, 401(k) plans, tax-sheltered annuities, individual retirement accounts (IRAs), and eligible 457 plans. There is no exception for distributions from nonqualified deferred compensation plans subject to Code Sec. 409A. However, distributions from these plans (including amounts deemed as interest) are generally treated as compensation, not as investment income.

The exception for distributions from retirement plans suggests that potentially taxable investors may want to shift wages and investments to retirement plans such as 401(k) plans, 403(b) annuities, and IRAs, or to 409A deferred compensation plans. Increasing contributions will reduce income and may help you stay below the applicable thresholds. Small business owners may want to set up retirement plans, especially 401(k) plans, if they have not yet established a plan, and should consider increasing their contributions to existing plans.

Another exception is provided for income ordinarily derived from a trade or business that is not a passive activity under Code Sec. 469, such as a sole proprietorship. Investment income from an active trade or business is also excluded. However, SECA (Self-Employment Contributions Act) tax will still apply to proprietors and partners. Income from trading in financial instruments and commodities is also subject to the tax.

The additional 3.8 percent Medicare tax does not apply to income from the sale of an interest in a partnership or S corporation, to the extent that gain of the entity's property would be from an active trade or business. The tax also does not apply to business entities (such as corporations and limited liability companies), nonresident aliens (NRAs), charitable trusts that are tax-exempt, and charitable remainder trusts that are nontaxable under Code Sec. 664.

Income tax rates

In addition to the tax on investment income, certain other tax increases proposed by the Obama administration may take effect in 2011. The top two marginal income tax rates on individuals would rise from 33 and 35 percent to 36 and 39.6 percent, respectively. The maximum tax rate on long-term capital gains would increase from 15 percent to 20 percent. Moreover, dividends, which are currently capped at the 15 percent long-term capital gain rate, would be taxed as ordinary income. Thus, the cumulative rate on capital gains would increase to 23.8 percent in 2013, and the rate on dividends would jump to as much as 43.4 percent. Moreover, the thresholds are not indexed for inflation, so more taxpayers may be affected as time elapses.

Please contact our office if you would like to discuss the tax consequences to your investments of the new 3.8 percent Medicare tax on investment income.

There are two important energy tax credits that can benefit homeowners in 2010: (1) the nonbusiness energy property credit and (2) the residential energy efficient property credit. Collectively, they are known as the "home energy tax credits." With the home energy tax credits, you can not only lower your utility bill by making energy-saving improvements to your home, but you can lower your tax bill in 2010 as well. Eligible taxpayers can claim the credits regardless of whether or not they itemize their deductions on Schedule A. Your costs for making these energy improvements are treated as paid when the installation of the item is completed.

Nonbusiness energy property credit

The American Recovery and Reinvestment Act of 2009 (2009 Recovery Act) extended the nonbusiness energy credit for 2009 and 2010. The nonbusiness property credit equals 30 percent of a homeowner's expenses on eligible energy-saving improvements, up to $1,500 for both the 2009 and 2010 tax years. Qualifying expenses include costs of certain high-efficiency heating and air conditioning systems, water heaters and stoves that burn biomass, asphalt roofs, as well as costs associated with the installation of these items. The costs of energy-efficient windows, skylights, and doors, and qualifying insulation also qualify for the credit. However, the costs of installing these items do not qualify. Since the credit amounts are combined for both 2009 and 2010, if you made energy improvements in 2009 to which you claimed part of the expenses, you must take that into consideration when claiming the credit in 2010 for qualified expenses. The credit applies only to your principal residence, and special rules apply to condo owners.

Residential energy efficient property credit

The credit rate for the residential energy property credit equals 30 percent of the cost of all qualifying improvements. The residential energy efficient property credit can be claimed for solar electric systems, solar hot water heaters, geothermal heat pumps, wind turbines, and fuel cell property. Generally, labor costs are included when calculating this credit. No cap exists on the amount of the credit available, except in the case of fuel cell property.

Caution. As in the case of the nonbusiness energy property credit, not all energy-efficient improvements qualify for this tax credit. As such, you should check the manufacturer's tax credit certification statement before purchasing or installing any energy-efficient property. We can help you determine your eligibility based on a certification statement.

Reporting

Both energy credits are claimed by eligible homeowners when they file their 2010 federal income tax return. While you do not get an immediate check from Uncle Sam since you claim it on your 2010 return filed in 2011, you might be able to lower your estimated tax payments or withholding immediately to enjoy the benefits of the credit earlier.

Both the nonbusiness energy property credit and the residential energy property credit are claimed and figured on Form 5695, Residential Energy Credits. Since these are credits, not deductions, they increase a taxpayer's refund or reduce the tax he or she owes. An eligible taxpayer can claim these credits, regardless of whether he or she itemizes deductions on Schedule A. Use Form 5695, Residential Energy Credits, to figure and claim these credits. Certain other credits you claim for the 2010 tax year, if any, will affect your computation of the home energy credits.

The answer is no for 2010, but yes, in practical terms, for 2014 and beyond. The health care reform package (the Patient Protection and Affordable Care Act of 2010 and the Health Care and Education Reconciliation Act of 2010) does not require individuals to carry health insurance in 2010. However, after 2013, individuals without minimum essential health insurance coverage will be liable for a penalty unless otherwise exempt.

Shared responsibility

The health care reform package describes health insurance coverage as "shared responsibility." Individuals, employers, the federal government, and the states all have roles to play in guaranteeing that individuals do not lack minimum essential health insurance coverage.

The health care reform package assumes that employer-provided health insurance will continue to be the primary means of delivering coverage after 2013. The health care reform package includes measures that lawmakers hope will keep premium costs down along with tax incentives, so employers continue to offer health insurance. For larger employers (those with 50 or more employees), that "encouragement" is also combined with penalties if alternate health insurance is not offered.

Millions of Americans are also currently covered by Medicaid, Medicare and other government programs. They will continue to be covered by these programs after 2013. Indeed, some of these government programs will be expanded between now and 2013, covering more individuals.

Individual responsibility

Beginning in 2014, the health care reform package imposes a penalty on individuals for each month they fail to have minimum essential health insurance coverage for themselves and their dependents. Another name for the penalty is "shared responsibility payment."

As a baseline, all individuals without minimum essential health insurance coverage will be liable for the penalty. However, the health care reform package expressly excludes certain individuals from liability for the penalty. They include:

• Individuals whose household income is below their income thresholds for filing a federal income tax return;
  
• Individuals who are exempt on religious conscience grounds;
  
• Individuals whose contribution to employer-provided coverage exceeds a threshold percentage;
  
• Hardship cases;
  
• Native Americans;
  
• Undocumented aliens;
  
• Incarcerated individuals;
  
• Individuals with short lapses of minimum essential coverage;
  
• Individuals covered by Medicare, Medicaid and other government programs; and
  
• Certain individuals outside the U.S.

Amount of penalty

The monthly penalty after 2013 is 1/12 of the flat dollar amount or a percentage of income, whichever is greater. For 2014, the flat dollar amount is $95 and the percentage of income is one percent. The flat dollar amount rises to $695 in 2016 (indexed for inflation thereafter) and the percentage of income increases to 2.5 percent.

For individuals under age 18, the flat dollar amount is 50 percent of the amount for adults. Generally, a family's total penalty cannot exceed $285 for 2014 (rising to $2,085 by 2016) or the national average annual premium for the "bronze" level of coverage through a state insurance exchange. By 2014, each state must establish an insurance exchange where individuals can shop for health insurance coverage. The exchanges will have four levels of coverage: bronze, silver, gold, and platinum.

Example. Ana, age 38, is self-employed with a modified adjusted gross income (AGI) of $68,500 for 2014. Ana does not have minimum essential coverage for all 12 months of 2014 and is not exempt from carrying minimum essential coverage because of income or other qualifying reasons. Ana will be liable for a penalty of the greater of $95 or one percent of her modified AGI.

Example. Ana's mother, Barbara, is enrolled in Medicare. Barbara has minimum essential coverage because she is enrolled in Medicare and is not liable for a penalty.

Health insurance tax credits

At the same time the individual responsibility requirement kicks in, the health care reform package provides a refundable health insurance premium assistance tax credit to qualified persons. The premium assistance credit will operate on a sliding scale based on an individual's relationship to the federal poverty level (between 100 and 400 percent).

The healthcare reform package makes the premium assistance tax credit refundable and also provides for advance payment of the credit. Advance payment will be made to the health plan in which the individual is enrolled.

Adult children

There is one important change regarding individual coverage for 2010. Effective September 23, 2010, the health care reform package enables more young adults to remain on their parents' health insurance policies. Generally, employer-sponsored group health plans will be required to provide coverage for adult children up to age 26 if the adult child is ineligible to enroll in another employer-sponsored plan. The health care reform package also extends the employer-provided health coverage gross income exclusion to coverage for adult children under age 27 as of the end of the tax year.

Guidance

The IRS, the U.S. Department of Health and Human Services and other federal agencies are expected to issue extensive guidance on the individual responsibility mandate. Our office will keep you posted on developments.

If you have or are planning to move - whether it's a change of personal residence or a change of business address - you want the IRS to know about your change of address. The IRS has recently updated its procedures for taxpayers to follow when notifying the IRS of a change of address. The IRS uses a taxpayer's "address of record" for mailing certain notices and documents that the agency is required to send to a taxpayer's last known address.

The IRS's process for updating changes of address is important for both individual and business taxpayers because a notice or document sent to your (or your business') "last known address" is legally effective and binding, even if you never receive it because you have moved. This presumption of delivery includes such important correspondence as notices of deficiency, liens and levies.

Have you moved since April 15?

If you have already filed your federal income tax return (or any other respective business tax return, such as Form 1065, U.S. Return of Partnership Income), and have since moved from the address that you provided on your return, you need to inform the IRS. This is because the IRS automatically uses the address on your return as its "address of record." Thus, when a taxpayer files a tax return, such as a Form 1040, U.S. Individual Income Tax Return, the address on your return is automatically updated by the IRS after the return has been properly processed (tax returns are considered properly processed after a 45-day period that begins on the day after the return is received by the IRS.)

Therefore, if you move to a new address after filing your return, you need to ensure the IRS has your new address. This can generally be done in one of several ways. First, when a taxpayer provides the U.S. Postal Service (USPS) with a new address, the IRS automatically updates the taxpayer's address of record with the address maintained in the USPS's National Change of Address database. So, when you change your address with the USPS to have your mail forwarded to your new address, the IRS may also update you address of record based on the new address you provide the USPS. However, take caution. You should nonetheless notify the IRS directly of your change of address to ensure the IRS has your correct address. This can be done by filing Form 8822, Change of Address, with the IRS.

However, you can also provide the IRS with your change of address by giving the agency "clear and concise notification" of the change. This can be done electronically, written, or orally, and is discussed below. We recommend such followup notification just in case the IRS fails to follow one of its updating procedures.

Types of returns automatically updated when filed

The IRS's updated procedure (Revenue Procedure 2010-16) not only lists the types of returns on which address provided thereon are automatically updated into its "address of record" database, it also makes clear that certain forms are not considered returns and therefore not automatically updated if a new address is listed. Specifically, a new address listed on (1) Form 4868, Application for Automatic Extension of Time to File U.S. Individual Income Tax Return, or (2) Power of Attorney and Declaration of Representative, are not used by the IRS to automatically update a taxpayer's address. The IRS does not consider these to be returns. Therefore, if you file these forms providing a new address, you will need to use another method for informing the IRS of the address change, such as filing Form 8822.

The types of returns from which addresses are automatically updated by the IRS include, but are not limited t

-- Individual income tax returns (e.g., Forms 1040, 1040A, Form 1040X, 1040-SS, 1040EZ, 1040NR, 1040NR-EZ); -- Gift, estate, and generation-skipping transfer tax returns (e.g. Forms 706 series, 709 series); and -- Returns filed under an employer identification number (e.g., Forms 720, 730, 940, 941 series, 943, 945, 940, 990 series, 1041, 1042, 1065 series, and 1120 series.

Comment. Because the IRS maintains address records for gift, estate, and generation-skipping transfer (GST) tax returns that are separate from records maintained for individual income tax returns, an individual's notification of a change of address should identify whether any gift, estate, or GST transfer tax returns are affected.

Documents and notices

The IRS uses the last known address for mailing a number of important documents and notices, as well as any refund you may be owed. Therefore, it is imperative for taxpayers to ensure that the IRS has your proper change of address information. Such notices and documents include, among others, deficiency notices, notices of intent to levy, notices and demand for tax, employment status determinations, notices of third party summonses, notices regarding interest abatements, and notices of final determinations regarding spousal support.

Clear and concise notification

Taxpayers that want to change their address of record can do so by providing the IRS with a "clear and concise notification" that is in accord with the agency's procedures. As previously mentioned, clear and concise notification may be made in writing, electronically, or orally. You must in any case, must provide the your full name, new address, old address, and Social Security number (SSN), individual taxpayer identification number (ITIN), or employer identification number (EIN) when providing the "clear and concise notification" procedures.

Written. The filing of Form 8822, Change of Address, is one way to meet the "clear and concise notification" requirement, for example. You can also provide the IRS with a written statement signed by you, informing the IRS you wish to change your address of record. You must include information such as your full name, new and old address, SSN, ITIN, or EIN as well. If you file a return with your spouse, you should both provide this information as well.

Electronic. You can also satisfy the "clear and concise" requirement by electronically notifying the IRS. You must use a secure application located on the IRS's website, www.irs.gov. A "secure application" is one that requires the taxpayer to verify the taxpayer's identity before accessing the application. However, other forms of electronic notice, such as emailing an IRS email address, do not constitute clear and concise notification.

Verbal. You can also provide the IRS with a change of address orally, by providing a statement - whether in person or directly via telephone -- to an IRS employee. Again, it is a good idea to follow up your telephone call with another call to verify that your address has in fact been inputted properly.

If you have any questions about change of address procedures, please call our office.

The IRS is moving quickly to alert employers about a new tax credit for health insurance premiums. The recently enacted health care reform package (the Patient Protection and Affordable Care Act of 2010 and the Health Care and Education Reconciliation Act of 2010) created the small employer health insurance tax credit. The temporary credit is targeted to small employers that offer or will offer health insurance coverage to their employees. The credit, like so many federal tax incentives, has certain qualifications. Please contact our office and we can arrange to review in detail how the credit may cut the cost of your business's health insurance premiums. The dollar benefits of the credit are substantial and they apply immediately to 2010 premium costs.

Outreach

The IRS is sending postcards to more than four million small businesses in coming weeks. The postcards briefly describe the new tax credit and are just one part of the IRS's outreach campaign to educate employers about the credit. The IRS has also created a special page on its web site on the credit along with a fact sheet and frequently asked questions and answers.

Maximum credit

The new health care credit is effective immediately so employers need to plan now to take advantage of it. The credit, which is available over the next five years, also rises over time but the enhanced credit comes with some additional requirements.

For tax years beginning in 2010 through 2013, the maximum credit reaches 35 percent of qualified premium costs paid by for-profit employers. The maximum credit is 25 percent of qualified premium costs paid by tax-exempt employers.

The maximum credit climbs to 50 percent of qualified premium costs paid by for-profit employers (35 percent for tax-exempt employers) for tax years beginning in 2014 through 2015. However, Congress imposed some additional requirements. An employer may claim the credit only if it offers one or more qualified health plans through a state insurance exchange. The health care reform package requires states to create insurance exchanges by January 1, 2014.

Example. ABC Co. employs nine individuals with average annual wages of $23,000 for each employee in 2010. ABC pays $72,000 in health care premiums for its employees. This amount does not exceed the average premium for the small group market in the state in which ABC offers coverage and ABC otherwise meets the requirements for the credit. ABC's credit for 2010 is $25,200 (35 percent x $72,000).

Tax-exempt employers have additional limitations. If the amount of their credit exceeds the amount of payroll taxes of the tax-exempt employer during the calendar year in which the tax year begins, the credit is limited to the amount of payroll taxes.

FTEs

The maximum credit is available to qualified employers with no more than 10 full-time equivalent (FTE) employees paying average annual wages of $25,000 or less. The credit completely phases out if an employer has 25 or more FTEs or pays $50,000 or more in average annual wages. Effectively, a small employer can have exactly 25 FTEs or pay average annual compensation of exactly $50,000 and not receive a credit under the phase-out rules. The monetary amounts are adjusted for inflation after 2013.

The health care reform package explains how to calculate the number of FTEs. The number of an employer's FTEs is determined by dividing the total hours for which the employer pays wages to employees during the year (but not more than 2,080 hours for any employee) by 2,080. The result, if not a whole number, is rounded to the next lowest whole number. Lawmakers selected 2,080 hours because 2,080 hours comprise the number of hours in a 52-week assuming a 40-hour work week. Any hours beyond 2,080, such as overtime hours, are not taken into account when calculating FTEs.

Example. ABC Co has nine employees. ABC pays Aidan, Bonnie, Catherine, David, and Eddie wages for 2,080 hours each for 2010. ABC pays Francine, Gary and Harry wages for 1,040 hours each for 2010. ABC pays Kieran wages for 2,300 hours for 2010. The total hours not exceeding 2,080 per employee is the sum of: --10,400 hours for the five employees paid for 2,080 hours each (5 x 2,080) plus --3,120 hours for the three employees paid for 1,040 hours each (3 x 1,040) plus --2,080 hours for the one employee paid for 2,300 hours (lesser of 2,300 and 2,080), which add up to 15,600 hours.

To calculate the number of FTEs, 15,600 is divided by 2,080, which results in 7.5, rounded to the next lowest whole number.

Average annual wages

A formula is also used to calculate average annual wages. The amount of average annual wages is determined by first dividing the total wages paid by the employer to employees during the employer's tax year by the number of the employer's FTEs for the year. The result is then rounded down to the nearest $1,000 (if not otherwise a multiple of $1,000).

Example. ABC Co. pays $224,000 in wages and has 10 FTEs. ABC's average annual wages are $224,000 divided by 10 which equals $22,400, and is rounded down to the nearest $1,000 for a final number of $22,000

Owners and family members

Some individuals are excluded from the calculation of FTEs and average annual wages. These include a sole proprietor, a partner in a partnership, a shareholder owning more than two percent of an S corporation, and any owner of more than five percent of other businesses. Certain family members of these individuals are also excluded from the calculation of FTEs and average annual wages. These include a child, a parent, a sibling, and others. This list is not exhaustive. Please contact our office for more details about who is excluded from these calculations.

Premium deduction

Employers generally may deduct the cost of health insurance premiums paid on behalf of employees. The health care reform package does not change this general rule. However, the amount of premiums that an employer may deduct is reduced by the amount of the small employer health care tax credit.

Qualifying arrangement

Only premiums paid by the employer under a qualifying arrangement are counted in calculating the credit. Under a qualifying arrangement, the employer pays premiums for each employee enrolled in health care coverage offered by the employer in an amount equal to a uniform percentage (not less than 50 percent) of the premium cost of the coverage. The IRS is developing transition relief for 2010.

Additionally, the amount of an employer's premium payments is capped in relation to the average premium for the small group market. The U.S. Department of Health and Human Services will determine the average premium for the small group market in a state.

Congress is currently reviewing the costs of premiums. The health care reform package includes a requirement, effective in 2011, that insurance companies spend at least 80 percent of premium revenue on actual health care. Additionally, the health care reform package establishes a process for the annual review of premium increases prior to their use along with public disclosure of how premium rates are determined.

Claiming the credit

Qualified for-profit employers will claim the credit on their annual income tax return. The IRS is expected to advise how tax-exempt employers will claim the credit. Our office will keep you posted of developments.

According to the U.S. Department of Health and Human Services, a qualified small business can choose to start offering health insurance coverage to employees in 2010 and be eligible for the credit. If you are considering providing insurance coverage to your employees, please contact our office. If you have already been paying premiums, don't leave maximizing the new credit to chance; we can help you navigate the many federal rules that come into play.

As always, please contact our office if you have any questions about the new small employer health insurance tax credit.

The enhanced expensing election under Code Sec. 179 has been extended through December 31, 2010. Under Code Sec. 179, businesses can elect to recover all or part of the cost of qualifying property by deducting (rather than depreciating) the property in the year it is "placed in service," up to a certain limit.

The Hiring Incentives to Restore Employment (HIRE) Act has raised the dollar limit to $250,000 with a cap of $800,000 for qualified purchases made in tax years beginning after December 31, 2009 and before January 1, 2011 (the same amounts as in effect for 2009). Under the HIRE Act, Code Sec. 179 expensing can be taken until qualified purchases reach $1,050,000 ($800,000 + $250,000).

Note. Although the HIRE Act has extended enhanced expensing under Code Sec. 179, the new law did not extend bonus depreciation. Bonus depreciation expired at the end of 2009.

Expense planning

Code Sec. 179 expensing is keyed to a business's tax year, so the extension under the HIRE Act applies to purchases made in the tax years after December 31, 2009 and before January 1, 2011. This gives some fiscal year small businesses well into 2011 to take advantage of the Code Sec. 179 expensing extension.

Qualifying property

The allowable amount of the election to expense depreciable property is based on the cost or purchase price. Code Sec. 179 expensing is available for both new and used property. The HIRE Act also provides that off-the-shelf computer software, a popular business purchase, is Code Sec. 179 property.